What are the responsibilities and job description for the Contracts/Grants Reviewer 1-4 position at State of Louisiana?
About this position:
This position is responsible for high-level and complex contact/grant administration for the Office of the Lieutenant Governor (OLG) and the Department of Culture, Recreation, and Tourism (DCRT), which consists of six agencies including the Office of the Secretary, Office of State Library, Office of State Museum, Office of State Parks, Office of Cultural Development, and Office of Tourism. All contacts, grants and grant guidelines, agreements, amendments, and requests for proposals (RFPs) for the OLG and DCRT are reviewed through this position in coordination with the Contacts/Grants Reviewer Manager and DCRT General Counsel. This position provides training, monitoring and support for each agency within the department on the development, preparation, processing, compliance, and evaluation of contacts; provides training in LaGov and Ariba/Lesa systems; reviews all contacts generated within each agency; and approves or returns each contract/grant for additional revision prior to the General Counsel's legal review. The position is responsible for maintaining all professional services contracts in LaGov and RFP's in Ariba/Lesa, maintaining the original, approved contracts/grants, and supporting documents for review by the Louisiana Legislative Auditor, and producing, compiling, and transmitting all electronic files for OLG and DCRT contacts/agreements to the Division of Administration, Office of State Procurement - Professional Contacts (DOA OSP - PC). This position reports directly to the Contacts/Grants Reviewer Manager and work closely on a daily basis with the department's General Counsel.
AN IDEAL CANDIDATE SHOULD POSSES THE FOLLOWING COMPETENCIES:
Competency #1: Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.
Competency #2: Managing Budgets: The ability to be a good steward of state resources by effectively managing allocated funds.
Competency #3: Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Competency #4: Using Data: The ability to use relevant and valid data to inform a recommendation for action.
This position is in a Career Progression Group to a Contracts/Grants Reviewer 4. As part of a Career Progression Group, vacancies may be filled from this recruitment as a Contracts/Grants Reviewer 1, 2, 3, or 4 based on the qualifications of the selected applicant. Please refer to the "Class Specifications" page by clicking here, for specific information of salary ranges, minimum qualifications and job concepts for each level.
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.
Louisiana as a State, is a Model Employer for People with Disabilities.
For further information about this vacancy contact:
Pacee Wallace
Department of Culture, Recreation, & Tourism
1051 N. 3rd Street
Baton Rouge, LA 70802
Phone: 225-342-8202
pwallace@crt.la.govThree years of experience in contracts or grants management, procurement, financial management, or accounting; OR
Six years of full-time work experience in any field; OR
A bachelor’s degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
To provide contract and/or grant management services.
Level of Work:
Entry.
Supervision Received:
Close supervision from the Contracts/Grants Supervisor or Manager or other equivalent classified or unclassified administrator.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Contracts/Grants Reviewer 2 by performing routine entry level duties.Tasks performed are at the entry level:
Prepares, develops, and monitors routine and less complex contracts and/or grants agreements, applications, budgets, amendments and sub-grant agreements in accordance with statutory and regulatory requirements and departmental policies and procedures.
Works with administrators, officials, and other personnel to solve contract problems.
Maintains records, prepares reports and/or correspondence relative to contracts and/or grants.
Provides assistance to program personnel in preparation of grants proposals or contracts agreements.
Reviews reports and records to ensure costs claimed are allowable, and to ensure contract/grant is on schedule and terms are being met.
Assists in the preparation of RFPs (Requests for Proposals).
Tracks the approval process of contracts/grants ensuring all necessary approvals are received. Researches grant awards and state appropriation budgets to make sure that funds are available.
Obtains and reviews performance evaluations after completion of a project to comply with state law within established time limits.
Performs original entries, reconciliations, and all adjustments to grants management accounting records.
Salary : $2,732 - $4,682
