Executive Management Officer

This position is located within the Louisiana Department of Health / Office of Public Health / Bureau of Nutrition Services / East Baton Rouge Parish.  

 Announcement Number: OPH/AS/205250
 Cost Center: 3262107630
 Position Number(s): 50568697
 
This vacancy is being announced as a Classified position and will be filled as a Probationary  appointment. 
 
No Civil Service test score is required in order to be considered for this vacancy.

PREFERRED QUALIFICATIONS:
-    Experience in an executive management role or as an executive assistant, preferably within government or public health sectors
-    Experience in policy and procedure development and implementation
-    Exceptional written and verbal communication skills for internal and external communication
-    Strong organizational and time-management skills, with the ability to prioritize tasks effectively
-    Strong background in human resources and hiring processes
-    Demonstrated experience in project management, particularly managing large, cross-functional projects with complex timelines and deliverables
-    Experience in preparing and analyzing reports, including performance indicators and legislative reports
-    Familiarity with the coordination and management of public records requests and audit processes
-    Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
-    Familiarity with project management tools and systems (e.g., MS Project, Asana, Trello)
-    Experience with DocuSign or similar electronic document management systems
-    Ability to interact and build relationships with senior leadership, external partners, and internal stakeholders
-    Ability to work independently and exercise initiative, with a strong attention to detail
-    Comfortable serving as a liaison to various stakeholders, including legislative bodies, auditors, and external organizations.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
 
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
 
A resume upload will NOT populate your information into your application. Work experience left off your electronic application or only included in an attached resume is not eligible to receive credit.
 
For further information about this vacancy contact:
 Angela Selders
angela.selders@la.gov
 LDH/HUMAN RESOURCES
 BATON ROUGE, LA 70821
 
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.None.Executive Management Officer (EMO)
The incumbent in this position serves as Executive Management Officer (EMO) in the Administration Section in Bureau of Nutrition Services (BONS), is required to maintain a flexible work schedule and to multi-task as needed, and reports directly to the Director of BONS. This work is performed with a high degree of independence and initiative requiring the incumbent to prioritize multiple job demands and problem solve. The EMO assists in the coordination of reporting, assignments, projects and other Bureau functions that cross all Sections of the Bureau (Business, Nutrition, and Vendor). 
The duties and responsibilities of this position include but are not limited to:
•    Serves as the primary programmatic liaison and executive assistant to the Director of BONS
•    Serves as the Human Resources (HR) Liaison for the Bureau, coordinating all postings of positions, hiring paperwork and recommendations for hires, separations, renewals of WAE contracts, and updates to BONS position descriptions
•    Confers with Director of BONS on budget development, staff allocations, and recommendations for effective and efficient use of resources
•    Provides assistance to BONS leadership and cross-sectional coordination for the development, revision, and implementation of administrative policies, procedures, and processes
•    Under the guidance of the BONS Director, may serve as liaison to the Louisiana Legislative Auditor 
•    Develops and maintains tracking for all federal and state audits/reviews, including but not limited to the scheduling of on-site visits, findings, corrective action needed, and completed corrective action
•    Under the guidance of the Director, leads the receiving and coordinating of responses to public records requests, engaging with LDH Legal and the USDA as necessary
•    Leads the annual state fiscal year reporting of key performance indicators and values
•    Manages projects by developing detailed project plans and timelines to ensure accuracy and compliance with specified deadlines
•    Organizes and prioritizes critical issues and required information
•    Assesses inquiries directed to Director, determines proper course of action, and delegates to appropriate individuals to manage 
•    Acts as point of contact between BONS/OPH Leadership and other stakeholders
•    Participates in interview panels
•    Serves as the Bureau’s Legislative Liaison 
•    Coordinates with agency public information officers to ensure any media, communication, and outreach messages specific to BONS and its programs are accurate 
•    Participates in the preparation of federal reports, documents, studies, and audit documents
•    Initiates quality improvement activities and coordinates Bureau-wide procedures and work to improve existing processes for maximum clarity, efficiency, and success
•    Utilizes program data to improve efficiencies and support program integrity
•    Serves as the Training Liaison for BONS
•    Serves as primary DocuSign router for Bureau
•    Fulfills obligation for State’s emergency preparedness and response efforts as assigned during an emergency and assists impacted clinics/vendors/local agencies to assure they are back in operation as soon as possible following the event
•    Travels as required to complete tasks associated with the effective operation of BONS

Salary : $4,177 - $8,194