Legal Secretary

The Department of Justice, Office of Attorney General Liz Murrill, is seeking applications for a Legal Secretary in the Public Protection Division. Salary offered will be commensurate with the qualifications and experience of the candidate selected.  

The position will be domiciled in Baton Rouge, Louisiana, East Baton Rouge Parish.  Offers of employment are contingent upon satisfactory background check, drug testing, and reference verifications.
 
To Apply: Click on the "Apply” link above and complete an electronic application which may be used for this vacancy as well as future job opportunities.
 
Applicants may check the status of their application at any time by selecting the "Application Status" link after logging into their account. Below are the most common status messages and their meanings:

• Application Received - Your application has been submitted successfully.
• Evaluating Experience - Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for this position.
• Eligible for Consideration - You are among a group of applicants who MAY be selected for this position.
• Referred to the Hiring Manager for Review - Your application has been delivered to the hiring manager.  You may or may not be called for an interview.
• Position Filled - Someone has been selected for the position.
• Position Canceled - The agency has decided not to fill the position.

Resumes will be accepted as an attachment to your application; however, all relevant education and experience must be included at the time you apply.
 
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment.  Please make every effort to attach a copy of your transcript to your online application.  Transcripts may be faxed to (225) 326-6795.
 

For further information about this vacancy, please contact:

Shea Malbreaugh

HR Specialist
malbreaughs@ag.louisiana.gov

The Department of Justice is an Equal Opportunity Employer. 

Minimum Qualifications:

• High school diploma; 
• Four (4) years of experience in which clerical work was a major duty;

• Must be professional, responsible, reliable, and discreet;

Preferred Qualifications:

• Professional level legal secretary experience;
• Knowledge of legal documents and terminology;
• Proficient in drafting routine correspondence, preparing and proofreading legal and other documents;
• Ability to multi-task, prioritize, and effectively manage time;
• Proficient with computer and word processing software;
• Detail-oriented and self-motivated; 
• Preference may be given to candidates with a baccalaureate degree, college training, and/or technical school degree or credits.        

The position of Legal Secretary may consist of, but are not limited to, the following duties:

• Provide secretarial support for an attorney or several attorneys;
• Screen and refer calls to appropriate staff;
• Sort and distribute mail and track distribution in section-specific mail log;   
• Prepare, proofread, and edit correspondence, reports, and other materials; 
• Organize and maintain various files and reference manuals/materials;
• Maintain section calendars, as well as make appointments and arrange meeting rooms;
• Prepare materials needed for meetings, such as agendas, handouts, binders, etc.;
• Draft a wide variety of correspondence, reports, tables, records, and notes;
• Establish and maintain electronic files for identifying, recording, and classifying stored data; extract, assemble, and merge stored information to create new documents;
• Perform and prepare administrative functions such as payroll preparation, travel requisitions, supply requisitions, etc.;
• Assist with archiving of documents and files;   
• Assist with timekeeping duties, as needed;
• Typing, preparing, and collating reports;
• Managing and inputting reports into section database;
• Perform recurring duties independently;
• Participate on teleconferences and type notes with substantive details;
• Accept additional responsibilities as assigned by supervisors.