What are the responsibilities and job description for the Program Monitor position at State of Louisiana?
The Louisiana Department of Health is dedicated to fulfilling its mission through direct provision of quality services, the development and stimulation of services of others, and the utilization of available resources in the most effective manner.
LDH serves as a model employer for individuals with disabilities.
This position is located within the Louisiana Department of Health / Office of Behavioral Health / Administration & Finance / East Baton Rouge Parish
Announcement Number: OPH/CSH/205089
Cost Center: 3300032
Position Number(s): 50622157
This vacancy is being announced as a Classified position will be filled as a Job appointment
(Job appointments are temporary appointments that may last up to 48 months)
No Civil Service test score is required in order to be considered for this vacancy.
Preference will be given to applicants that have LAGov, LESA and Louisiana's state contracting and RFP requirements and processes.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
A resume upload will NOT populate your information into your application. Work experience left off your electronic application or only included in an attached resume is not eligible to receive credit
For further information about this vacancy contact:
Casey Hickman Casey.Hickman@la.gov
LDH/HUMAN RESOURCES
BATON ROUGE, LA 70821 225 342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
Five years of experience in developing, managing, or evaluating health or social service programs; or in public health, public relations, social services, health services, health regulation, or administrative services; OR
Six years of full-time work experience in any field plus two years of experience in developing, managing, or evaluating health or social service programs; or in public health, public relations, social services, health services, health regulation, or administrative services; OR
A bachelor’s degree plus two years of experience in developing, managing, or evaluating health or social service programs; or in public health, public relations, social services, health services, health regulation, or administrative services; OR
An advanced degree or a Juris Doctorate plus one year of experience in developing, managing, or evaluating health or social service programs; or in public health, public relations, social services, health services, health regulation, or administrative services.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
To perform research, analysis and policy management activities related to statewide health or social service program(s).
Level of Work:
Advanced.
Supervision Received:
Broad from a Program Monitor Supervisor--DHH or higher level.
Supervision Exercised:
None.
Location of Work:
Department of Health and Hospitals; Human Service Districts as established; and other social service entities as established by an approved DSCS Allocation Criteria Memorandum.
Job Distinctions:
Differs from Program Monitor Supervisor--DHH by the absence of supervisory responsibility.
Differs from Program Manager 1-A--DHH and Program Manager 1-B--DHH by the absence of responsibility for administering small or less complex statewide program(s).
This is a highly responsible position within the Administrative Division of OBH. The incumbent is responsible for the preparation, technical compliance review and monitoring of all OBH contracts, Cooperative Endeavor Agreements and Requests for Proposals, which includes the responsibility of assisting with ensuring compliance with all state and federal requirements, as well as to coordinate with and respond to all inquiries from LDH’s Legal Division in order to gain approval, prior to submitting documents to the Office of State Procurement for headquarters as well as OBH’s two 24/7 State Psychiatric facilities in consideration of all applicable policies and procedures.
ESSENTIAL FUNCTIONS
40% Technically review all OBH program contracts for detail to ensure that information contained is in compliance with LDH and OBH policies and procedures and federal guidelines which include: review contract for appropriate signatures, check thoroughly for Federal Tax ID numbers, correct name and address, parishes served, effective start and termination dates, contract amount, terms of payment (types and rates of repay, terms of advance, etc.), assure licenses are current or have been applied for, follow up on contact corrections, and make sure other attachments are included.
Assist with coordination and monitoring statewide health or social service program(s). This includes but. is not limited to coordinating information needed for professional services contracts, Cooperative Endeavor Agreements (CEAs), Memorandums of Understanding (MOUs), and Request for Proposals (RFPs). Monitors all OBH contracts for adherence to deliverables. Monitors service providers for compliance with federal/state guidelines and financial solvency.
35% Track contracts through the approval process which involves OBH program managers, DHH Contracts and Review Section, Division of Administration (DOA) Office of State Procurement (OSP) and Office of Statewide Information System (ISIS). Must be able to identify the physical location of all contracts Research and analysis policies related to statewide health or social service Program(s). This includes gathering information needed for professional services contracts, Cooperative Endeavor Agreements (CEAs), Memorandums of Understanding (MOUs), and Request for Proposals (RFPs).
20% Log contracts, invoices, budget revisions and amendments into data base on a daily basis. Maintain records; prepare weekly contract status reports and correspondence relate to contracts and/or grants. Work with executive staff, program managers and regional administrators to solve contract problems. Document contract process in DACTS system. Responsible for monitoring of contract deliverables and tracking contract spending to advise program staff on budget formulation and document development, assuring compliance with performance measures and deliverables, Conducting or coordinating training for OBH staff on contract matters in regard to health or social services programs related to behavioral health Monitoring and reporting on contracts and agreements associated with statewide health or social services programs related to behavioral health. The contract monitoring process entails generating weekly and monthly reports. This report details contracts as either encumbered, pending or cancelled status. The contract reporting process entails weekly status reporting to the Deputy Assistant Secretary to include contracts that are pending approval. Other reports responsible for include processing LaGov Vendor Inquiry Report and the AFS Status/Crosswalk Report that lists any contracts that encounter errors. Tracks occurrences and participates in investigations of programmatic issues related to contracts and other agreements.
5% Performs other duties as assigned by the Deputy Assistant Secretaries, Assistant Secretary, and Medical Director, as needed for the smooth and effective operation of the office, and which may include emergency preparedness and response.
Salary : $4,177 - $8,194
