What are the responsibilities and job description for the ADMINISTRATIVE SPECIALIST III position at State of Maryland?

Introduction

This is a Full-Time position for the Office of the State Fire Marshal located in the Southern Region of the State of Maryland.

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

PLEASE FILL OUT THE APPLICATION COMPLETELY.

➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A".

➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

➢ Failure to comply with these instructions may result in disqualification.

➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates.

GRADE

LOCATION OF POSITION

Office of the State Fire Marshal

(Southern Region)

200 Duke Street, Suite 1500

Prince Frederick, MD 20678

Main Purpose of Job

The main purpose of this position is to serve as the principal management, clerical and technical assistant to the Deputy Chief Fire Marshal, Deputy Fire Marshals, Fire Protection Engineer, Fire Safety inspector and Special Assistant Deputy Fire Marshal in the duties required for the operation of a regional office of the State Fire Marshal. These duties provide necessary administrative functions to promote the preservation and protection of life and property from fire and explosion for the citizens of, and visitors, to the State of Maryland. This position also serves as the Administrator of the Office of the State Fire Marshal's Training Program as appointed by the State Fire Marshal. Duties are performed without supervision and require independent judgement and action, including making decisions in accordance with the Public Safety Article of the Annotated Code of Maryland.

POSITION DUTIES

Assists in the administration of the Southern Regional Office. Prepares projects for the supervisor to include legal correspondence reference to complaints, fire code violations, arson, and explosive investigations, and special projects assigned to the region by Headquarters. Reviews and proofreads correspondence for spelling, grammar, and punctuation prior to distribution; Manages an effective filing system of accurate records and documentation.

Promotes the Office of the State Fire Marshal by exercising sound judgement and discretion through daily telephone contact with the general public, private businesses, fire victims and local, state, and federal government agencies.

Administers the fire safety inspection fee program for the Southern Regional Office. Organizes and oversees work assignments. Analyzes activities of the Office of the State Fire Marshal staff. Prepares legal documentation. Manages and effective filing system of accurate records and documentation.

Administers all matters relating to training requirements for all sworn and civilian personnel of the OSFM.

Other duties as assigned by Command/Supervision.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:

1. Experience in Windows based operating systems; preferably Windows 10.

2. Experience with Microsoft products (Word, Excel, PowerPoint).

3. Experience with Google products (Docs, Sheets, Slides).

4. Experience taking meeting "minutes".

5. Experience completing and sending correspondence for an Executive/Command staff.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

In accordance with Section 2-204(b)(6) of the Public Safety Article, Candidates for position in this classification will be subject to an initial drug screening and a complete criminal background investigation before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate.

SELECTION PROCESS

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: William Boniarski

william.boniarski@maryland.gov

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.

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