What are the responsibilities and job description for the ADMINISTRATOR III NCR Program Manager position at State of Maryland?
Introduction
MDEM is looking for a diligent, detail-oriented individual who is excited about making Maryland a safer place to live and work by assisting the Program Management Office (PMO).
MDEM’s mission is to proactively reduce disaster risks and reliably manage consequences through collaborative work with Maryland’s communities and partners. MDEM is the department of State government with primary responsibility and authority for emergency preparedness policy, and for coordinating hazard mitigation, incident response, and disaster recovery. MDEM is a national leader in Emergency Management that provides Maryland residents, organizations, and emergency management partners with expert information, programmatic activities, and leadership in the delivery of financial, technical, and physical resources “to shape a resilient Maryland where communities thrive.” We do this by being Maryland's designated source of official risk reduction and consequence management information.
NOTE: This position operates within an on-call rotating schedule according to assignment within the State Emergency Operations Center (SEOC) to attend to all emergencies on a statewide 24/7 basis. This may involve working 12-hour shifts extended periods of time in support of 24-hour consequence management activities.
GRADE
18
LOCATION OF POSITION
7229 Parkway Dr., Suite 200, Hanover, MD 21076
Main Purpose of Job
NOTE: Position will be required to work in an emergency/disaster capacity according to assignment within the State Emergency Operations Structure (SEOC) and according to the Consequence Management Operations Plan (CMOP). This may involve working 12-hour shifts for extended periods of time in support of 24-hour consequence management activities.
The Maryland Department of Emergency Management (MDEM) is the Department of State government with primary responsibility and authority for emergency preparedness policy and for coordinating hazard mitigation, incident response, and disaster recovery. MDEM works to ensure that all Marylanders are prepared and Maryland is continually increasing its resiliency. MDEM’s work is, in large part, federally funded and project oriented. Ensuring comprehensive project and program management support for all relevant stakeholders is critical to ensure MDEM’s priorities are effectively and efficiently achieved.
This position resides within the Mission Support Directorate, Program Management Office and reports to the Chief Program Management Officer (CPMO).
The MDEM National Capital Region (NCR) Program Manager leads the daily program management, grant administration, and financial activities necessary to ensure the health and longevity of MDEM’s NCR Urban Area Security Initiative (UASI) grant program. This encompasses all pre- and post-award processes as well as all relevant initiation, planning, execution, monitoring/controlling, and closing activities across the full-lifecycle of MDEM’s NCR UASI awards. Specifically, this includes, but is not limited to: interfacing with MDEM employees to resolve and adjudicate a variety of program and grant-administration-specific issues; communicating with the District of Columbia (DC) Homeland Security & Emergency Management Agency (DC HSEMA) to ensure compliance with grant regulations, monitoring congressional appropriations to forecast future awards and organizational impact, preparing and maintaining internal reports that support baseline monitoring, preparing and submitting external programmatic and financial reports to DCHSEMA, preparing and submitting documentation in state financial/grant and federal financial/grant systems; utilizing Google Suite products to monitor and validate grant expenditures and revenues; answering a variety of internal/external grant-specific RFIs; developing standardized and ad hoc reports; achieving and maintaining a mastery-level understanding of federal and state statutes, regulations, guidance documents, and other grant documentation as it relates to NCR UASI; providing support during monitoring visits; supporting the development and delivery of program and administratively-oriented trainings; collaborating with the MDEM EHP Specialist; and attending events that support the longevity and efficacy of NCR UASI in Maryland. This position will also support the CPMO in developing and maintaining the MDEM NCR Program budget in relation to the organization’s larger federal portfolio. This position will also advise the CPMO on the year-over-year (YoY) distribution of NCR UASI funds to other Maryland State entities. Although this position reports directly to the CPMO, this position will be required to balance regularly interfacing and briefing the Grants Administration Branch Manager (GABM) on any issues in the MDEM NCR UASI portfolio that affects other portions of the federal fund portfolio. The MDEM NCR UASI program is valued at approximately $2.8 million, annually.
In Order To Fulfill These Responsibilities, This Position Requires
Emergency and disaster prevention, response, and recovery operations as needed and/or assigned by Department Secretary, Deputy, Directors, or Consequence Management personnel;
Execute the day-to-day operations of NCR UASI as it relates to program management and grant administration actions;
Identify higher-level PMO process gaps and/or inefficiencies germane to position workflow, elevate appropriately to the CPMO, and develop potential solutions for identified gaps and/or inefficiencies;
Assist with other programs and projects to the benefit of the organization's mission, as directed by the CPMO;
Support any and all other Department statewide activities and/or Maryland’s strategic goals and objectives for homeland security as directed by the MDEM Secretary, MDEM Deputy Secretary, and/or Mission Support Director.
Minimum Qualifications
Education : Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience : Six years of administrative staff or professional work.
Notes
Two (2) years of financial management experience;
Two (2) years of program management experience;
Six (6) months of experience specifically with DHS/FEMA grants or 18 months of experience with other federal grants;
Six (6) months of experience with Maryland State Financial System (FMIS) or two (2) years of experience working directly within other financial management systems;
Forty hours of formal project management training.
LIMITATIONS ON SELECTION
This recruitment is limited to current MDEM employees only.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
Benefits
STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Maryland Department of Emergency Management, 7229 Parkway Drive, Suite 200, Hanover, MD 21076. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.
For questions regarding this recruitment, please call Paige Bailey at 443-381-9691 or email at paige.bailey1@maryland.gov.
MD TTY Relay Service 1-800-735-2258. We thank our Veterans for their service to our country. People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.
MDEM is looking for a diligent, detail-oriented individual who is excited about making Maryland a safer place to live and work by assisting the Program Management Office (PMO).
MDEM’s mission is to proactively reduce disaster risks and reliably manage consequences through collaborative work with Maryland’s communities and partners. MDEM is the department of State government with primary responsibility and authority for emergency preparedness policy, and for coordinating hazard mitigation, incident response, and disaster recovery. MDEM is a national leader in Emergency Management that provides Maryland residents, organizations, and emergency management partners with expert information, programmatic activities, and leadership in the delivery of financial, technical, and physical resources “to shape a resilient Maryland where communities thrive.” We do this by being Maryland's designated source of official risk reduction and consequence management information.
NOTE: This position operates within an on-call rotating schedule according to assignment within the State Emergency Operations Center (SEOC) to attend to all emergencies on a statewide 24/7 basis. This may involve working 12-hour shifts extended periods of time in support of 24-hour consequence management activities.
GRADE
18
LOCATION OF POSITION
7229 Parkway Dr., Suite 200, Hanover, MD 21076
Main Purpose of Job
NOTE: Position will be required to work in an emergency/disaster capacity according to assignment within the State Emergency Operations Structure (SEOC) and according to the Consequence Management Operations Plan (CMOP). This may involve working 12-hour shifts for extended periods of time in support of 24-hour consequence management activities.
The Maryland Department of Emergency Management (MDEM) is the Department of State government with primary responsibility and authority for emergency preparedness policy and for coordinating hazard mitigation, incident response, and disaster recovery. MDEM works to ensure that all Marylanders are prepared and Maryland is continually increasing its resiliency. MDEM’s work is, in large part, federally funded and project oriented. Ensuring comprehensive project and program management support for all relevant stakeholders is critical to ensure MDEM’s priorities are effectively and efficiently achieved.
This position resides within the Mission Support Directorate, Program Management Office and reports to the Chief Program Management Officer (CPMO).
The MDEM National Capital Region (NCR) Program Manager leads the daily program management, grant administration, and financial activities necessary to ensure the health and longevity of MDEM’s NCR Urban Area Security Initiative (UASI) grant program. This encompasses all pre- and post-award processes as well as all relevant initiation, planning, execution, monitoring/controlling, and closing activities across the full-lifecycle of MDEM’s NCR UASI awards. Specifically, this includes, but is not limited to: interfacing with MDEM employees to resolve and adjudicate a variety of program and grant-administration-specific issues; communicating with the District of Columbia (DC) Homeland Security & Emergency Management Agency (DC HSEMA) to ensure compliance with grant regulations, monitoring congressional appropriations to forecast future awards and organizational impact, preparing and maintaining internal reports that support baseline monitoring, preparing and submitting external programmatic and financial reports to DCHSEMA, preparing and submitting documentation in state financial/grant and federal financial/grant systems; utilizing Google Suite products to monitor and validate grant expenditures and revenues; answering a variety of internal/external grant-specific RFIs; developing standardized and ad hoc reports; achieving and maintaining a mastery-level understanding of federal and state statutes, regulations, guidance documents, and other grant documentation as it relates to NCR UASI; providing support during monitoring visits; supporting the development and delivery of program and administratively-oriented trainings; collaborating with the MDEM EHP Specialist; and attending events that support the longevity and efficacy of NCR UASI in Maryland. This position will also support the CPMO in developing and maintaining the MDEM NCR Program budget in relation to the organization’s larger federal portfolio. This position will also advise the CPMO on the year-over-year (YoY) distribution of NCR UASI funds to other Maryland State entities. Although this position reports directly to the CPMO, this position will be required to balance regularly interfacing and briefing the Grants Administration Branch Manager (GABM) on any issues in the MDEM NCR UASI portfolio that affects other portions of the federal fund portfolio. The MDEM NCR UASI program is valued at approximately $2.8 million, annually.
In Order To Fulfill These Responsibilities, This Position Requires
- Expert proficiency in the following competencies: integrity/honesty, customer service, teamwork, flexibility, relationship management, and self management.
- Advanced proficiency in the following competencies: oral and written communications, accounting, grants management, program/project management, critical thinking and problem solving, creative thinking, reasoning, decision making, and planning.
- Intermediate proficiency in the following competencies: Google Sheets and Google product suite, policy/regulation/guidance analysis.
- Novice proficiency in the following competencies: homeland security & emergency management frameworks, financial management, governance & policy development, and negotiation.
- Fundamental awareness proficiency in the following competencies: portfolio management.
Emergency and disaster prevention, response, and recovery operations as needed and/or assigned by Department Secretary, Deputy, Directors, or Consequence Management personnel;
Execute the day-to-day operations of NCR UASI as it relates to program management and grant administration actions;
Identify higher-level PMO process gaps and/or inefficiencies germane to position workflow, elevate appropriately to the CPMO, and develop potential solutions for identified gaps and/or inefficiencies;
Assist with other programs and projects to the benefit of the organization's mission, as directed by the CPMO;
Support any and all other Department statewide activities and/or Maryland’s strategic goals and objectives for homeland security as directed by the MDEM Secretary, MDEM Deputy Secretary, and/or Mission Support Director.
Minimum Qualifications
Education : Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience : Six years of administrative staff or professional work.
Notes
- Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
- Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.
- Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.
- Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.
Two (2) years of financial management experience;
Two (2) years of program management experience;
Six (6) months of experience specifically with DHS/FEMA grants or 18 months of experience with other federal grants;
Six (6) months of experience with Maryland State Financial System (FMIS) or two (2) years of experience working directly within other financial management systems;
Forty hours of formal project management training.
LIMITATIONS ON SELECTION
This recruitment is limited to current MDEM employees only.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
Benefits
STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Maryland Department of Emergency Management, 7229 Parkway Drive, Suite 200, Hanover, MD 21076. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.
For questions regarding this recruitment, please call Paige Bailey at 443-381-9691 or email at paige.bailey1@maryland.gov.
MD TTY Relay Service 1-800-735-2258. We thank our Veterans for their service to our country. People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.
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