What are the responsibilities and job description for the Grants Coordinator (Program Manager I) position at State of Maryland?
Introduction
The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.
This is a Management Service position, and serves at the pleasure of the Appointing Authority.
GRADE
19
LOCATION OF POSITION
Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, Maryland 21201
Main Purpose of Job
The Grants Coordinator reports to the Director of the Office of Special Fiscal Programs and Agency Support. The office is responsible for overseeing grant processes and systems to ensure that agency staff have the tools, resources and training they need to administer state and federally funded grant programs. The Grants Coordinator provides agency-wide support by developing tools, templates, and training resources for internal program managers, promoting consistent standards in grant management and enhancing cross-departmental grant administration expertise.
The Grants Coordinator will also be assigned to administer programs that are special fiscal in nature, including managing grant application and documentation processes, monitoring programmatic and fiscal progress, facilitating grant planning sessions with agency leadership, and delivering technical assistance to grant stakeholders.
POSITION DUTIES
- Provide expert-level technical support to agency-wide program managers on best practices in state and federal grant management, helping them navigate the nuances of grant policies, application processes, reporting, and compliance requirements.
- Develop and maintain a digital library of standardized tools, templates, and toolkits for effective agency-wide grant administration. Ensure these resources are regularly updated and accessible to promote consistent grant management practices across programs. This also includes maintenance of the Grants Hub.
- Develop and coordinate training opportunities and professional development sessions on grant management policies, including compliance with state and federal regulations, to ensure that internal teams remain knowledgeable and equipped to manage grants effectively.
- Administer special fiscal programs from application release through closeout, overseeing each stage to ensure accuracy, efficiency, and compliance. Responsibilities include developing applications, setting up collection and review processes, managing disbursements, and completing all required reporting on time.
- Develop and implement ongoing support services for grantees and stakeholders, including application workshops and sessions to promote grant program awareness and fund availability, delivering accurate information promptly to meet program needs.
- Provide consistent, accurate and responsive communication with stakeholders, proactively addressing questions and issues to support transparency and timely resolution of any program challenges.
MINIMUM QUALIFICATIONS
EDUCATION: A Bachelor's degree from an accredited college or university.
EXPERIENCE: Five years of related experience in coordinating or administrating grant programs and/or education programs.
NOTE: Candidates may substitute a Masters Degree for one year of the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
- Experience in Grant Administration.
- Experience with data management.
- Experience providing technical assistance and/or training.
- Education in Accounting, Business Administration, Economics, Finance, or Public Administration.
SPECIAL REQUIREMENTS
Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.
We will not consider information submitted after this date. For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.
It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
BENEFITS
STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
It is preferred that applicants complete the MD State Government online application for employment - AND - submit their professional resume. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and be faxed to 410-333-8950 or mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.
All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.
Inquiries can be made to 410-767-0019, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.
If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.
Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.
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