Executive Assistant / Executive 2

Job Details

Working Title: Executive Assistant / Executive 2
Job Class: Executive 2
Agency: Housing Finance Agency

• Job ID: 83942
• Location: St. Paul
• Telework Eligible: Yes, with intermittent trips to the office and other work locations. Teleworking employees are required to live in Minnesota or in a state bordering Minnesota.
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 02/06/2025
• Closing Date: 02/20/2025
• Hiring Agency/Seniority Unit: Housing Finance Agency / Housing Finance-AFSCME
• Division/Unit: Planning and Administration / Local Government Programs
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $25.73 - $35.69 / hourly; $53,724 - $74,520 / annually
• Classified Status: Classified
• Supervisor: Jennifer Bergman
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: St Paul, MN
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

Minnesota Housing is hiring! We’re a mission-focused financial institution looking for an Executive Assistant who will play a critical role in supporting the Local Government Housing Programs Department with several new programs within the department. The purpose of this position is to provide administrative support to the team, assist with coordination and presentations to stakeholders, prepare communications materials, schedule meetings, coordinate speaking engagements and maintain schedules. In addition, the person in this position will assist with coordinating the execution and tracking of contracts. The person in this position will also provide support and assistance to the Planning, Research and Evaluation and Policy and Community Development teams.

Essential Job Duties

• Provide effective administrative support to the Local Government Housing Programs, Planning, Research and Evaluation, and Policy and Community Development departments so that administrative tasks are addressed without their direct involvement as much as possible.
• Ensure that inquiries and needs from the various stakeholders including the Governor’s office, Legislature, Agency leadership, community partners and members of the public are acted on and replied to promptly, with care and accuracy with information and assistance from the agency.
• Assist with communication materials and meetings.
• Provide a variety of support services for the agency so that operations run effectively, and deadlines are met.
• Perform other duties as assigned.

Qualifications

Minimum Qualifications

• Ability to perform administrative support work for a work unit’s expense and budget administration.
• Ability to pay attention to details specific to writing, preparing, and editing materials, using correct spelling, punctuation, grammar, and sentence construction.
• Knowledge of communications sufficient to communicate effectively with internal and external customers.
• Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files.
• Skill in analyzing, interpreting, reconciling, and preparing financial information, records, and reports; identify errors; and recommend solutions to procedural or other fiscal problems.
• Ability to document and record information sufficient to maintain electronic or paper files for efficient organization and retrieval of information.
• Skill in customer service sufficient to convey complicated information in an understandable manner as a resource for outside agencies, for clients, coworkers, and customers - Extensive administrative and organizational skill.

Preferred Qualifications

• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
• Previous experience in state government.
• Advanced Microsoft Word, Excel, PowerPoint and Outlook skills.
• Ability to work across multiple projects with attention to detail and deadlines.
• Familiarity with plain language writing and editing.
• Experience managing contracts and/or budgets.
• Two (2) years of executive administrative support experience

Physical Requirements

Requires moving office items such as file folders and small office tools.

Additional Requirements

This position requires successful completion of the following:

• Reference Checks.
• Job related background checks.
• Conflict of Interest Disclosure.

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Human Resources at minnesota.housing.human.resources@state.mn.us

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID - 83942, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Human Resources at minnesota.housing.human.resources@state.mn.us.

About Housing Finance Agency

At Minnesota Housing, we know that affordable housing is an essential part of Minnesota’s infrastructure. When you work here, you’re helping to build stronger communities. We have a national reputation as one of the finest housing finance agencies in the country.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Student Loan Reimbursement (pilot program)
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.