Fiscal Support Operations Lead / Management Analyst 3

Job Details

Working Title: Fiscal Support Operations Lead
Job Class: Management Analyst 3
Agency: Human Services Dept

• Job ID: 83843
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 02/01/2025
• Closing Date: 02/14/2025
• Hiring Agency/Seniority Unit: Human Services Dept / MAPE DHS Central Office
• Division/Unit: DHS-Central Office / ADSA AG/AS QAI Finance
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $27.84 - $40.82 / hourly; $58,129 - $85,232 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

a) This team is currently Teleworking; however, this may change in the future with notice

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Fiscal Support Operations Lead is a member of the AASD-MBA Finance Team which provides broad financial management supports to the grants and contracts, and policy and program teams that comprise the Aging and Adult Service Division (AASD) and Minnesota Board on Aging (MBA) – a state agency administratively housed with AASD in the Aging & Disability Services Administration of DHS. AASD-MBA Finance Team members have primary or lead responsibility for certain tasks; however, all team members are expected to provide support or coverage for financial tasks when needed. Tasks where all staff may be expected to provide coverage include triage and monitoring of payment requests, updating tools used to monitor and track federal award allocations, assisting with semi-annual federal financial reporting, and completion of electronic budget forms, etc.

This position has primary responsibility for the AASD financial operations which includes both federal and state monies and will serve as a back-up to other lead positions within the AASD/MBA team for all MBA financial operations. This position exists to monitor federal appropriations, provide fiscal support, and help ensure compliance with federal and state regulations and programmatic requirements of federal and state funds appropriated to the Minnesota Board on Aging (MBA) as well as the Aging and Adult Services Division (AASD) at DHS. MBA and AASD awards over $65 million to the local and regional community services providers including all seven regional Area Agencies on Aging and all 87 counties in Minnesota.

Position has primary responsibility for the receipt, review, and processing of monthly payment requests within statutory specified timeline. This includes the collection of financial data, preparing of financial resources, validating data against spending plans and providing additional fiscal support as requested by leadership and staff through the division, MN Board on Aging and Area Agencies on Aging.

Qualifications

Minimum Qualifications

2 years professional experience in finances and accounting. Experience must demonstrate the following:

• Basic finance and accounting skills using: Microsoft Office Suite Word, Excel, Outlook, Teams; SharePoint; Acrobat Professional
• Develop, implement, and maintain financial tracking documents for information sharing and collaboration
• Develop data tracking systems, forms and procedures and reports related to use of federal, state and other funding sources
• Coordinate and provide financial technical support and assistance to various internal and external partners using Microsoft Suite, Outlook and SharePoint and other systems.

Bachelor’s degree in Accounting, Public Policy, Human Services or related field may substitute for 1 year of professional experience

Preferred Qualifications

• Advanced finance and accounting skills using: Microsoft Office Suite Word, Excel, Outlook, Teams; SharePoint; Acrobat Professional; specifically using the following functions within Excel to share and communicate financial data:
  • Pivot tables
  • Advanced formulas
  • Charts/Graphs
  • Conditional formatting
• Knowledge of Federal and state government, laws, rules regulations and guidelines related to federal/state funding including Older American Act, Title III/IV and Nutrition
• Variety of experiences working effectively with others from different backgrounds and/or cultures

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to JaKeya Spencer at JaKeya.Spencer@state.mn.us.

If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at 651-431-4945 or DHS_ADA@state.mn.us for assistance.

About Human Services Dept

WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement <Remove this bullet if this position is not eligible for tuition reimbursement>
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.