Grants Coordinator - Grants Specialist Coord

Job Details

Working Title: Grants Coordinator
Job Class: Grants Specialist Coordinator
Agency: Public Safety Dept

• Job ID: 84123
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers and DPS employees eligible to bid (permanent, classified employees in the same job and class). Eligible bidders should apply through self-service and confirm their bid by emailing megan.lund@state.mn.us by 11:59 pm 02/19/2025.
• Date Posted: 02/13/2025
• Closing Date: 02/26/2025
• Hiring Agency/Seniority Unit: Public Safety Dept / Public Safety-MAPE
• Division/Unit: Office of Justice Programs / OJP Just & Comm Grants
• Work Shift/Work Hours: Day Shift / 8:00 AM - 4:30 PM
• Days of Work: Monday - Friday
• Travel Required: Yes - Up to 25% of the time
• Salary Range: $32.99 - $48.93 / hourly; $68,883 - $102,165 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status: Exempt - Administrative
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Grant Coordinator hired through this announcement will be hired as Office of Justice Programs staff and will transfer to the Department of Children, Youth and Families in June 2025.

The Office of Justice Programs (OJP) at the Department of Public Safety provides leadership and resources to reduce crime, improve the functioning of the criminal justice system, and assist crime victims. The Office of Justice Programs is seeking engaged and innovative individuals to administer state and federal grant programs relating to violence prevention and intervention, youth intervention, criminal justice, restorative practices, and juvenile justice. These positions will manage and monitor state and federally funded grants and provide information, support, training, and technical assistance to grantees.

Key responsibilities of the positions may include, but are not limited to:

• Manage and monitor a portfolio of state and federally funded grants.
• Provide comprehensive grant program administration including development of new grant programs or modification of current grant programs and the execution of competitive funding processes.
• Manage federal grant programs.
• Lead special projects to improve the efficacy, efficiency, and compliance of grants administration and access to grant programs.
• Develop and execute community engagement with and training and technical assistance to potential grant applicants, grant applicants, grantees, community groups, and other stakeholders regarding funding opportunities and grants administration.
• Development, implementation, and communication of policies, procedures, and processes related to grants administration.
• Provide high levels of customer service and technical assistance to grantees and potential grantees.

These positions have the option to telework in Minnesota and bordering states (Iowa, North Dakota, South Dakota, or Wisconsin). Further information can be found in the State of Minnesota Telework Policy (HR/LR Policy #1422). The permanent work location for these positions is Town Square Tower located at 445 Minnesota Street, St. Paul, Minnesota. If hired and are teleworking, individuals may be asked to return to the permanent work location for a business need and will be expected to return at the individual’s own expense.

Qualifications

Minimum Qualifications

To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

• Three (3) years* work experience with grant/contract administration
• Bachelor’s degree or higher in public or non-profit administration, public policy, accounting, planning, political science, criminal justice, community and economic development, or other closely related field as determined by the agency can substitute for one (1) year of experience, or master’s degree substitutes for eighteen (18) months of experience.

Applicants that meet the above minimum qualifications will be further evaluated on the following:

• Knowledge of structure and functions of federal, tribal, state, and local units of government.
• Experience with the administration and management of grant agreements, contracts, and/or other types of legal agreements.
• Experience managing multiple tasks, attention to detail, organization, meeting deadlines, strong problem-solving skills, and ability to adapt to changing circumstances.
• Communication skills sufficient to present complex information in plain language to varied audiences including one-on-one communication, written reports, and presentations.
• Interpersonal skills sufficient to establish collaborative working relationships with colleagues and partners with varied backgrounds and experiences.
• Excellent computer skills including proficiency in Microsoft Office Suite.
• Ability to work cooperatively with individuals from diverse backgrounds and underserved communities.

Preferred Qualifications

• Experience analyzing, interpreting, and implementing federal and state laws, rules, policies, and procedures related to grant program administration.
• Experience designing and implementing new grant programs or modifying existing grant programs based on federal grant requirements or legislative direction.
• Experience as a federal grant manager and/or managing sub-awards of federal grants.
• Knowledge of principles and practices of project management.
• Experience developing, implementing, and communicating technical documents such as policies, procedures, processes, or training materials.
• Experience with community engagement, training, and/or technical assistance to potential grant applicants, grant applicants, grantees, community groups, and other stakeholders regarding public funding opportunities and public grants administration.

Physical Requirements

Requires occasionally moving and transporting such articles as file folders and small tools. May need to maintain stationary position for long periods of time while carrying out job duties.

Additional Requirements

This position requires successful completion of the following:
It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:

• criminal history
• reference check
• driver's license check

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Megan Lund at megan.lund@state.mn.us .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Megan Lund at megan.lund@state.mn.us.

About Public Safety Dept

The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,200 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

For accommodations or questions about accessibility specifically relating to this job announcement, please email the Internal Affairs/Affirmative Action Division at marna.johnson@state.mn.us or 651-539-1875.