Human Resources Assistant - Human Resources Technician 1

Job Details

Working Title: Human Resources Assistant
Job Class: Human Resources Technician 1
Agency: Minnesota Management & Budget

• Job ID: 85226
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 03/28/2025
• Closing Date: 04/07/2025
• Hiring Agency/Seniority Unit: Minnesota Management & Budget - MMB/Confidential
• Division/Unit: MMB HR Support
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $22.00 - $30.98 / hourly; $45,936 - $64,686 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 217 - Confidential/Unrep
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

This position is responsible to provide administrative and technical support in MMB’s Human Resources Office to ensure HR functions are performed in an efficient and effective manner. This includes providing support and assistance to customers on personnel issues, general administrative support to HR staff, scanning/validating personnel documents into electronic document management systems, and creating and running reports from a variety of software systems and applications as needed. This position will also assist the HR transactions team by processing routine HR transactions, acting as a back-up for all leaves of absences, and functioning as the Human Resources representative for new employee orientation, ensuring pre-employment and first day compliance requirements are met.

This position is eligible for a hybrid telework arrangement. Onsite attendance will be required for team members or as requested by management to meet business needs. Completion of a telework agreement will be required.

Qualifications

Minimum Qualifications

One year of experience performing a variety of Human Resources support functions that includes:

• Experience working with a Human Resources Information System.
• Customer service experience sufficient to provide prompt, courteous and accurate administrative and technical support to individuals from diverse backgrounds.
• Demonstrated proficiency with Microsoft Office products with the ability to create forms, draft correspondence and run reports and queries.
• Ability to analyze data and prioritize tasks to meet critical timelines.
• Demonstrated ability to maintain confidentiality and handle sensitive information.

Preferred Qualifications

• Education and/or certifications in Human Resources or closely related field.
• Knowledge of Family Medical Leave Act (FMLA) regulations, rules, and state policies.
• Experience using SEMA4.
• Experience creating, querying and modifying reports in Oracle Business Intelligence Suite Enterprise Edition (OBIEE), the state’s personnel data reporting tool.
• Experience applying federal, state, and employment contract language, personnel rules, policies, and procedures as it applies to employee transactions, leaves of absence, and benefit processes.

Additional Requirements

Minnesota Management and Budget will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Colleen Siegel at colleen.siegel@state.mn.us

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Colleen Siegel at colleen.siegel@state.mn.us.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.