What are the responsibilities and job description for the Administrative Services Deputy Director (ECECD #28815) position at State of New Mexico?
Posting Details
VISION: All New Mexico families and young children are thriving
MISSION: Optimize the health, development, education, and well-being of babies, toddlers, and preschoolers through a family-driven, equitable, community-based system of high-quality prenatal and early childhood programs and services.
The Early Childhood Education and Care Department was established on July 1, 2020. The Department's aim is to create a more cohesive, equitable, and effective early childhood system in New Mexico. That means coordinating a continuum of programs from prenatal to five and ensuring that families in every corner of the state can access the services they need.
This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.
Why does the job exist?
The Administrative Services Division (ASD) Deputy Director plays a critical leadership role in overseeing core financial operations and processes, ensuring compliance with state and federal regulations. Key responsibilities include managing procurement, contracts, accounts payable, deposits, and the Itemized Schedule of Travel Expenditures. The Deputy Director also oversees the preparation and submission of the agency's appropriation request and operating budget, leveraging financial analytics to support data-driven decision-making and strategic resource allocation. The Deputy Director will collaborate with the General Services Department (GSD) to resolve operational issues that align with the agency's mission and vision, while managing the agency's facilities, property leases, and vehicle leasing agreements. This position involves providing actionable fiscal recommendations to division leadership, establishing department goals and policies in collaboration with executive leadership, and representing the agency on legislative and operational matters. The Deputy Director fosters a culture of financial discipline and process optimization, ensuring transparency, efficiency, and effectiveness in all operations, and steps into the capacity of Administrative Services Division Director as needed.
How does it get done?
The Deputy Director will play a pivotal role in developing and implementing a comprehensive budget request road-map, fostering a culture of financial discipline and strategic planning within the team. It requires overseeing and refining budgets and financial plans by leveraging deep financial analysis to ensure effective resource allocation and cost management. Additionally, this position is responsible for leading the planning, direction, and execution of procurement processes, ensuring compliance with financial regulations and promoting operational efficiency. It involves approving vouchers, purchase orders, and contract request forms with a focus on fiscal accuracy and alignment with strategic objectives.
Collaboration is essential, as this position works closely with division management to prepare the agency's budget request using advanced financial modeling and analytics, supporting data-driven decision-making. Additionally, mentoring the team is a key responsibility, aimed at fostering a culture of actionable fiscal recommendations, transparent communication, and shared financial insights across the organization. A cornerstone of the role involves identifying and implementing strategies to optimize processes, enhance efficiency, reduce costs, and improve fiscal outcomes. Ultimately, the Deputy Director's responsibilities are designed to safeguard the financial health and sustainability of the organization while ensuring long-term success.
Who are the customers?
Executive leadership, internal agency employees, and children and families of New Mexico.
Ideal Candidate
Executive leadership, internal agency employees, and children and families of New Mexico.
Minimum Qualification
A Master's degree in any field of study from an accredited college or university and twelve (12) years of executive level experience with a broad business strategy impact directly related to the purpose of the position defined by the agency at the time of recruitment. Any combination of education from an accredited college or university and/or direct experience in this occupation totaling eighteen (18) years may substitute for the required education and experience. A hiring agency will designate a portion of the required experience to include senior level executive management and/or specialized experience. Any required licensure, certification or registration shall be defined at the time of recruitment and will be in addition to the above requirements.
Employment Requirements
Must possess and maintain a valid Driver's License. Pre-employment background investigation is required and is conditional pending results.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending, and reaching may be required. Direct client interaction and some travel may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Ariana Quinones-Miranda (505) 795-1786. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
VISION: All New Mexico families and young children are thriving
MISSION: Optimize the health, development, education, and well-being of babies, toddlers, and preschoolers through a family-driven, equitable, community-based system of high-quality prenatal and early childhood programs and services.
The Early Childhood Education and Care Department was established on July 1, 2020. The Department's aim is to create a more cohesive, equitable, and effective early childhood system in New Mexico. That means coordinating a continuum of programs from prenatal to five and ensuring that families in every corner of the state can access the services they need.
This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.
Why does the job exist?
The Administrative Services Division (ASD) Deputy Director plays a critical leadership role in overseeing core financial operations and processes, ensuring compliance with state and federal regulations. Key responsibilities include managing procurement, contracts, accounts payable, deposits, and the Itemized Schedule of Travel Expenditures. The Deputy Director also oversees the preparation and submission of the agency's appropriation request and operating budget, leveraging financial analytics to support data-driven decision-making and strategic resource allocation. The Deputy Director will collaborate with the General Services Department (GSD) to resolve operational issues that align with the agency's mission and vision, while managing the agency's facilities, property leases, and vehicle leasing agreements. This position involves providing actionable fiscal recommendations to division leadership, establishing department goals and policies in collaboration with executive leadership, and representing the agency on legislative and operational matters. The Deputy Director fosters a culture of financial discipline and process optimization, ensuring transparency, efficiency, and effectiveness in all operations, and steps into the capacity of Administrative Services Division Director as needed.
How does it get done?
The Deputy Director will play a pivotal role in developing and implementing a comprehensive budget request road-map, fostering a culture of financial discipline and strategic planning within the team. It requires overseeing and refining budgets and financial plans by leveraging deep financial analysis to ensure effective resource allocation and cost management. Additionally, this position is responsible for leading the planning, direction, and execution of procurement processes, ensuring compliance with financial regulations and promoting operational efficiency. It involves approving vouchers, purchase orders, and contract request forms with a focus on fiscal accuracy and alignment with strategic objectives.
Collaboration is essential, as this position works closely with division management to prepare the agency's budget request using advanced financial modeling and analytics, supporting data-driven decision-making. Additionally, mentoring the team is a key responsibility, aimed at fostering a culture of actionable fiscal recommendations, transparent communication, and shared financial insights across the organization. A cornerstone of the role involves identifying and implementing strategies to optimize processes, enhance efficiency, reduce costs, and improve fiscal outcomes. Ultimately, the Deputy Director's responsibilities are designed to safeguard the financial health and sustainability of the organization while ensuring long-term success.
Who are the customers?
Executive leadership, internal agency employees, and children and families of New Mexico.
Ideal Candidate
Executive leadership, internal agency employees, and children and families of New Mexico.
Minimum Qualification
A Master's degree in any field of study from an accredited college or university and twelve (12) years of executive level experience with a broad business strategy impact directly related to the purpose of the position defined by the agency at the time of recruitment. Any combination of education from an accredited college or university and/or direct experience in this occupation totaling eighteen (18) years may substitute for the required education and experience. A hiring agency will designate a portion of the required experience to include senior level executive management and/or specialized experience. Any required licensure, certification or registration shall be defined at the time of recruitment and will be in addition to the above requirements.
Employment Requirements
Must possess and maintain a valid Driver's License. Pre-employment background investigation is required and is conditional pending results.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending, and reaching may be required. Direct client interaction and some travel may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Ariana Quinones-Miranda (505) 795-1786. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
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