What are the responsibilities and job description for the Chief Procurement Officer / Contracts Coordinator (HED #59921) position at State of New Mexico?
Posting Details
Want to make an application Make sure your CV is up to date, then read the following job specs carefully before applying.
The New Mexico Higher Education Department (NMHED) works to encourage all New Mexicans to pursue a college education by making it more accessible and affordable. The department holds a statewide vision for higher education in which New Mexicans have the ability to achieve the highest level of education they desire, are ensured a seamless educational experience from pre-school through college, can afford to attend one of New Mexico's fine institutions and will succeed once enrolled, and will be prepared to participate in New Mexico's high wage workforce.
THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
Why does the job exist?
This position performs highly responsible technical, professional, and administrative work related to all contracts and procurements for the Higher Education Department (HED), including the processing of purchase orders, contracts, requests for proposals, invitations to bid, sole source contracts, inter-governmental agreements, memorandums of agreements as well as grants agreements for allocation of agency funding to the Higher Education Institutions.
How does it get done?
This role involves overseeing and approving all agency procurements and purchase orders, ensuring compliance with the New Mexico Procurement Code and MAPS guidelines. Responsibilities include managing requisitions, purchase orders, contracts, RFPs, bids, and grant agreements. The role also involves executing contracts within state guidelines, reviewing ledger reports for regulatory compliance, tracking agency leases, and providing procurement guidance and training to staff. Quarterly updates on procurement activities are reported to the Administrative Services Director.
Who are the customers?
This position serves HED leadership, employees, associated agencies, local organizations, and students enrolled in New Mexico Higher Education Institutions.
Ideal Candidate
The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. Excellent communication and interpersonal skills are essential to build relationships with various stakeholders.
Minimum Qualification
Bachelor's degree in Finance, Accounting, Economics, or Business Administration and five (5) years of directly related experience in budgeting, accounting, and / or auditing. Any combination of education from an accredited college or university in a related field and / or direct experience in this occupation totaling nine (9) years may substitute for the required education and experience. For use at the State Investment Council only : any budgeting, accounting, and / or auditing experience is acceptable.
Employment Requirements
Must possess and maintain a valid driver's license.
Working Conditions
Work is performed in an office setting with exposure to Visual / Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending, and reaching may be required. Some occasional travel is required for meetings and conferences.
Supplemental Information
Agency Contact Information : Lisa Alcaraz, lisa.alcaraz@hed.nm.gov Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position : This position is not covered by a collective bargaining agreement.
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