What are the responsibilities and job description for the Finance Specialist II (CYFD/ASD #33497) position at State of New Mexico?
Posting Details
We are so pleased that you are interested in making an impact through our work at CYFD! The department thrives on dedicated, empathetic, and talented employees who ensure the well-being of the children and families in New Mexico by keeping them safe and healthy.
By joining CYFD, you'll work to find the best ways to support families through difficult situations using community-based prevention and intervention programs. Employees have teammates and a committed leadership team to support them every day.
We look forward to you joining us because caring for and supporting New Mexico's children and youth will take all of us. I know the department's mission is critical to improving the overall well-being of children in our state and, in turn, strengthening the future of New Mexico.
THIS JOB POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
Why does the job exist?
This job exists to process and voucher supplier invoices and employee travel reimbursement requests as they are received by the agency regardless of which program they are originating from. Employee will review vouchers and travel reimbursements to ensure agency and state procurement compliance. Position will collaborate/report to Accounts Payable Bureau supervisor, report repeated infractions and collaborate with bureau staff on training/solutions.
How does it get done?
Input invoices and reimbursement requests within SHARE all while reviewing records to ensure compliance. (85%)
Voucher supplier invoices
Voucher travel reimbursement request
Assists in budget preparation by compiling necessary information by using SHARE to input and track invoices and reimbursement requests which creates narrative reports for management. (10%)
Ensure data received is input in a timely matter and correctly.
Follow up on any missing documentation needed by divisions.
Report repeated infractions to Accounts Payable Bureau supervisor and collaborate with bureau staff on training/ solutions. (5%)
Collaborate with staff on policies and procedures.
Partner with supervisor in ensuring all compliance procedures remain up to date.
Who are the customers?
Internal and/or external entities who provide or manager funds to be used for individuals in CYFD custody.
Ideal Candidate
Internal and/or external entities who provide or manager funds to be used for individuals in CYFD custody.
Minimum Qualification
High School diploma or Equivalency and one (1) year experience in bookkeeping, accounting, and/or finance. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling one (1) year may substitute for the required experience.
Employment Requirements
Must possess a current and valid Driver's License. Pre-employment background investigation is required and conditional pending results.
Working Conditions
Work is performed primarily in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer to include working with computers, faxes, copiers and printers, and phone usage with extended periods of sitting, standing, bending, squatting, climbing, reaching, kneeling and crawling. Ability to lift up to 25 lbs. Some travel may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Jared Moore, (505) 670-3230. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
We are so pleased that you are interested in making an impact through our work at CYFD! The department thrives on dedicated, empathetic, and talented employees who ensure the well-being of the children and families in New Mexico by keeping them safe and healthy.
By joining CYFD, you'll work to find the best ways to support families through difficult situations using community-based prevention and intervention programs. Employees have teammates and a committed leadership team to support them every day.
We look forward to you joining us because caring for and supporting New Mexico's children and youth will take all of us. I know the department's mission is critical to improving the overall well-being of children in our state and, in turn, strengthening the future of New Mexico.
THIS JOB POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
Why does the job exist?
This job exists to process and voucher supplier invoices and employee travel reimbursement requests as they are received by the agency regardless of which program they are originating from. Employee will review vouchers and travel reimbursements to ensure agency and state procurement compliance. Position will collaborate/report to Accounts Payable Bureau supervisor, report repeated infractions and collaborate with bureau staff on training/solutions.
How does it get done?
Input invoices and reimbursement requests within SHARE all while reviewing records to ensure compliance. (85%)
Voucher supplier invoices
Voucher travel reimbursement request
Assists in budget preparation by compiling necessary information by using SHARE to input and track invoices and reimbursement requests which creates narrative reports for management. (10%)
Ensure data received is input in a timely matter and correctly.
Follow up on any missing documentation needed by divisions.
Report repeated infractions to Accounts Payable Bureau supervisor and collaborate with bureau staff on training/ solutions. (5%)
Collaborate with staff on policies and procedures.
Partner with supervisor in ensuring all compliance procedures remain up to date.
Who are the customers?
Internal and/or external entities who provide or manager funds to be used for individuals in CYFD custody.
Ideal Candidate
Internal and/or external entities who provide or manager funds to be used for individuals in CYFD custody.
Minimum Qualification
High School diploma or Equivalency and one (1) year experience in bookkeeping, accounting, and/or finance. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling one (1) year may substitute for the required experience.
Employment Requirements
Must possess a current and valid Driver's License. Pre-employment background investigation is required and conditional pending results.
Working Conditions
Work is performed primarily in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer to include working with computers, faxes, copiers and printers, and phone usage with extended periods of sitting, standing, bending, squatting, climbing, reaching, kneeling and crawling. Ability to lift up to 25 lbs. Some travel may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Jared Moore, (505) 670-3230. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
