What are the responsibilities and job description for the Financial Specialist III (PED #10113269) position at State of New Mexico?
Posting Details
THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
All positions at the NM Public Education Department are based in Santa Fe, however some may operate through our Albuquerque office based on home address and space availability.
MISSION: EQUITY, EXCELLENCE AND RELEVANCE - The New Mexico Public Education Department partners with educators, communities, and families to ensure that ALL students are healthy, secure in their identity, and holistically prepared for college, career, and life.
VISION: ROOTED IN OUR STRENGTHS - Students in New Mexico are engaged in a culturally and linguistically responsive educational system that meets the social, emotional, and academic needs of ALL students.
Accounting and Audit: Accounting monitors the Departments accounts. The bureau ensures all financial transactions are in compliance with state and federal laws. Audit monitors and reviews school district and charter school federal and state compliance laws, rules and regulations.
Why does the job exist?
Financial Specialist, All Other- Advanced help to ensure that the agency runs efficiently, public records kept accurately, invoices paid properly and on time. This position will analyze and communicate financial information for various bureaus and programs, school districts, charter schools, and suppliers. Beyond carrying out the fundamental tasks of the occupation, this position will complete timely scanning and filing of daily deposits, federal draw reconciliation packets, and journal entries. This position will provide assistance to the Accounting Supervisor to prepare for the CMIA annual audit conducted by the State Treasurers Office.
How does it get done?
Review daily deposits in SHARE Financial Accounting System and Cybersource for accuracy in cash deposits made for the agency and for the Licensure Bureau. Compile the daily accounting source documents completed by the Accounting Supervisor and Financial Coordinator-Advanced positions Scan, file, and organize the accounting records and save the files to the internal network system for the external auditors. Prepare and compile the CMIA source documents for the NM State Treasurer Office's annual audit.
Who are the customers?
Internal customers: Management, ASD bureaus, and various program departments. External customers: school districts, charter schools, Federal and State Auditors.
Ideal Candidate
Internal customers: Management, ASD bureaus, and various program departments. External customers: school districts, charter schools, Federal and State Auditors.
Minimum Qualification
High School diploma or Equivalency and two (2) years experience in bookkeeping, accounting, and/or finance. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling two (2) years may substitute for the required experience.
Employment Requirements
Must possess and maintain a valid New Mexico's Driver's License.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Marian Rael, (505) 695-4223. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
All positions at the NM Public Education Department are based in Santa Fe, however some may operate through our Albuquerque office based on home address and space availability.
MISSION: EQUITY, EXCELLENCE AND RELEVANCE - The New Mexico Public Education Department partners with educators, communities, and families to ensure that ALL students are healthy, secure in their identity, and holistically prepared for college, career, and life.
VISION: ROOTED IN OUR STRENGTHS - Students in New Mexico are engaged in a culturally and linguistically responsive educational system that meets the social, emotional, and academic needs of ALL students.
Accounting and Audit: Accounting monitors the Departments accounts. The bureau ensures all financial transactions are in compliance with state and federal laws. Audit monitors and reviews school district and charter school federal and state compliance laws, rules and regulations.
Why does the job exist?
Financial Specialist, All Other- Advanced help to ensure that the agency runs efficiently, public records kept accurately, invoices paid properly and on time. This position will analyze and communicate financial information for various bureaus and programs, school districts, charter schools, and suppliers. Beyond carrying out the fundamental tasks of the occupation, this position will complete timely scanning and filing of daily deposits, federal draw reconciliation packets, and journal entries. This position will provide assistance to the Accounting Supervisor to prepare for the CMIA annual audit conducted by the State Treasurers Office.
How does it get done?
Review daily deposits in SHARE Financial Accounting System and Cybersource for accuracy in cash deposits made for the agency and for the Licensure Bureau. Compile the daily accounting source documents completed by the Accounting Supervisor and Financial Coordinator-Advanced positions Scan, file, and organize the accounting records and save the files to the internal network system for the external auditors. Prepare and compile the CMIA source documents for the NM State Treasurer Office's annual audit.
Who are the customers?
Internal customers: Management, ASD bureaus, and various program departments. External customers: school districts, charter schools, Federal and State Auditors.
Ideal Candidate
Internal customers: Management, ASD bureaus, and various program departments. External customers: school districts, charter schools, Federal and State Auditors.
Minimum Qualification
High School diploma or Equivalency and two (2) years experience in bookkeeping, accounting, and/or finance. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling two (2) years may substitute for the required experience.
Employment Requirements
Must possess and maintain a valid New Mexico's Driver's License.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Marian Rael, (505) 695-4223. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
