What are the responsibilities and job description for the Law Enforcement Records Specialist (DPS #73250) position at State of New Mexico?
Posting Details
The Law Enforcement Records Bureau gathers, analyzes, and disseminates criminal justice data used by New Mexico law enforcement, criminal justice, corrections, courts, and civil agencies to ensure public safety. The bureau maintains complete and accurate records and responds to the needs of the public, law enforcement and criminal justice agencies providing support and customer engagement through our many applications, programs, and services to achieve the mission objectives.
Why does the job exist?
The Law Enforcement Records Specialist plays a vital role in supporting the operations of the Law Enforcement Records Bureau by managing and maintaining critical records. This position is responsible for organizing and safeguarding files, performing accurate data entry, fingerprinting individuals for background checks, and responding to public requests for reports. The specialist processes fingerprint-supported background checks using the Automated Fingerprint Identification System (AFIS) to confirm identities efficiently and reliably. By ensuring the accuracy and accessibility of essential records, this position directly supports criminal justice processes and contributes to public safety.
How does it get done?
General Public, Law Enforcement, Courts, Corrections and Criminal Justice Agencies.
Ideal Candidate
General Public, Law Enforcement, Courts, Corrections and Criminal Justice Agencies.
Minimum Qualification
High School Diploma or equivalent and six (6) months work experience in customer service, records management techniques and procedures. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) months may substitute for the required experience.
Employment Requirements
Successful employment is contingent upon passing a national fingerprint-based background check prior to employment, as well as pre-employment and random drug testing. Continued employment requires a felony-free record, in compliance with Section 5.12.1.1 of the Criminal Justice Information Systems Security Policy. Statewide travel is required, and the incumbent must possess and maintain a valid New Mexico driver's license, complete defensive driving course and obtain defensive driving certificate.
Working Conditions
Working Conditions: This position is based in an office environment, involving extensive use of computers, video display terminals, and telephones, with extended periods of sitting. Physical requirements include the ability to lift and carry up to 30 lbs, along with frequent walking, standing, sitting, and bending. Occasional statewide travel may be required. A national fingerprint-based background check is required prior to assignment, and ongoing employment is contingent upon maintaining a felony free record in accordance with Section 5.9.1.1 of the Criminal Justice Information Systems Security Policy.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Ashley Lobato (505) 660-5048. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
The Law Enforcement Records Bureau gathers, analyzes, and disseminates criminal justice data used by New Mexico law enforcement, criminal justice, corrections, courts, and civil agencies to ensure public safety. The bureau maintains complete and accurate records and responds to the needs of the public, law enforcement and criminal justice agencies providing support and customer engagement through our many applications, programs, and services to achieve the mission objectives.
Why does the job exist?
The Law Enforcement Records Specialist plays a vital role in supporting the operations of the Law Enforcement Records Bureau by managing and maintaining critical records. This position is responsible for organizing and safeguarding files, performing accurate data entry, fingerprinting individuals for background checks, and responding to public requests for reports. The specialist processes fingerprint-supported background checks using the Automated Fingerprint Identification System (AFIS) to confirm identities efficiently and reliably. By ensuring the accuracy and accessibility of essential records, this position directly supports criminal justice processes and contributes to public safety.
How does it get done?
- Maintain Records Compliance (45%) - Process, update, and disseminate criminal history records in compliance with Federal and State requirements. Regularly audits to ensure accuracy, completeness, and timely updates to support records operations.
- Generate Reports (15%) - Prepare and distribute accident and criminal history reports, ensuring data accuracy, accessibility, and compliance with reporting standards.
- Perform Fingerprinting Services (15%) - Conduct fingerprinting using the AFIS system to capture high-quality prints for background checks, ensuring compliance with statutory mandates.
- Data Entry and Filing (25%) - Execute accurate data entry and maintain organized, secure records to ensure accessibility and confidentiality for agency operations.
General Public, Law Enforcement, Courts, Corrections and Criminal Justice Agencies.
Ideal Candidate
General Public, Law Enforcement, Courts, Corrections and Criminal Justice Agencies.
Minimum Qualification
High School Diploma or equivalent and six (6) months work experience in customer service, records management techniques and procedures. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) months may substitute for the required experience.
Employment Requirements
Successful employment is contingent upon passing a national fingerprint-based background check prior to employment, as well as pre-employment and random drug testing. Continued employment requires a felony-free record, in compliance with Section 5.12.1.1 of the Criminal Justice Information Systems Security Policy. Statewide travel is required, and the incumbent must possess and maintain a valid New Mexico driver's license, complete defensive driving course and obtain defensive driving certificate.
Working Conditions
Working Conditions: This position is based in an office environment, involving extensive use of computers, video display terminals, and telephones, with extended periods of sitting. Physical requirements include the ability to lift and carry up to 30 lbs, along with frequent walking, standing, sitting, and bending. Occasional statewide travel may be required. A national fingerprint-based background check is required prior to assignment, and ongoing employment is contingent upon maintaining a felony free record in accordance with Section 5.9.1.1 of the Criminal Justice Information Systems Security Policy.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Ashley Lobato (505) 660-5048. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
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