What are the responsibilities and job description for the Office Administrator Supervisor (CYFD/PSD #8488) position at State of New Mexico?
Posting Details
We are so pleased that you are interested in making an impact through our work at CYFD! The department thrives on dedicated, empathetic, and talented employees who ensure the well-being of the children and families in New Mexico by keeping them safe and healthy.
By joining CYFD, you'll work to find the best ways to support families through difficult situations using community-based prevention and intervention programs. Employees have teammates and a committed leadership team to support them every day.
We look forward to you joining us because caring for and supporting New Mexico's children and youth will take all of us. I know the department's mission is critical to improving the overall well-being of children in our state and, in turn, strengthening the future of New Mexico.
THIS JOB POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
Why does the job exist?
This position will be responsible for providing high level administrative support to a Protective Services field office, in addition to supervising secretarial and client service agent staff. This includes, but is not limited to, conducting research, preparing statistical reports, monitoring fiscal activities, assisting with budget preparation, handling information requests and performing other administrative tasks such as scheduling meetings, arranging conference calls, etc.
How does it get done?
The Administrator will perform administrative functions such as typing and composing letters, reports and memos, relieving County Office Manager (COM) of routine management functions, and adhering to division and department policies, in a manner that ensures the smooth operation of the office. (30%);
Provide effective supervision to all secretarial, clerical, reception or temporary/seasonal staff in a fair and professional manner, in addition to promoting retention of employees. (30%);
Perform the personnel activities for the office in an efficient and professional manner. (20%);
Perform the budget and fiscal activities for the office in an accurate and efficient manner. (20%)
Minimum Qualification
High School diploma or equivalent and two (2) years work experience in office administration. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling two (2) years may substitute for the required experience.
Employment Requirements
Must possess and maintain a valid Driver's License. Pre-employment background investigation is required and is conditional pending results.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required. Travel may be required. Possible exposure to irate clientele. Incumbent will work under stress and frequent time constraints.
Supplemental Information
Benefits:
Do you know what Total Compensation is? Click here
Agency Contact Information: Mia Paiz, (575) 445-2358. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
We are so pleased that you are interested in making an impact through our work at CYFD! The department thrives on dedicated, empathetic, and talented employees who ensure the well-being of the children and families in New Mexico by keeping them safe and healthy.
By joining CYFD, you'll work to find the best ways to support families through difficult situations using community-based prevention and intervention programs. Employees have teammates and a committed leadership team to support them every day.
We look forward to you joining us because caring for and supporting New Mexico's children and youth will take all of us. I know the department's mission is critical to improving the overall well-being of children in our state and, in turn, strengthening the future of New Mexico.
THIS JOB POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
Why does the job exist?
This position will be responsible for providing high level administrative support to a Protective Services field office, in addition to supervising secretarial and client service agent staff. This includes, but is not limited to, conducting research, preparing statistical reports, monitoring fiscal activities, assisting with budget preparation, handling information requests and performing other administrative tasks such as scheduling meetings, arranging conference calls, etc.
How does it get done?
The Administrator will perform administrative functions such as typing and composing letters, reports and memos, relieving County Office Manager (COM) of routine management functions, and adhering to division and department policies, in a manner that ensures the smooth operation of the office. (30%);
Provide effective supervision to all secretarial, clerical, reception or temporary/seasonal staff in a fair and professional manner, in addition to promoting retention of employees. (30%);
Perform the personnel activities for the office in an efficient and professional manner. (20%);
Perform the budget and fiscal activities for the office in an accurate and efficient manner. (20%)
Minimum Qualification
High School diploma or equivalent and two (2) years work experience in office administration. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling two (2) years may substitute for the required experience.
Employment Requirements
Must possess and maintain a valid Driver's License. Pre-employment background investigation is required and is conditional pending results.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required. Travel may be required. Possible exposure to irate clientele. Incumbent will work under stress and frequent time constraints.
Supplemental Information
Benefits:
Do you know what Total Compensation is? Click here
Agency Contact Information: Mia Paiz, (575) 445-2358. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
