What are the responsibilities and job description for the Purchasing Supervisor (DOH/NMBHI #35806) position at State of New Mexico?
Posting Details
This posting will be used for 30 days to conduct ongoing recruitment and will remain open until the position and/or positions have been filled. Applicant lists may be screened more than once.
Why does the job exist?
The Purchasing Department plays a primary role for offering great customer service to our facility, vendors, patients, clients, and residents.
This position is responsible in providing direct leadership to the Purchasing Department within the Financial Management Division and to process purchasing documents for the procurement of goods and services. This position serves as the Purchasing Agent Supervisor who audits, analyzes, reconciles, and processes purchasing documents adhering to the Procurement Code. This position provides technical expertise, guidance and direction to staff on internal requisitions, purchase orders, supplier W-9's and running SHARE reports/queries to include reconciliation of fiscal transactions. Ensures staff adheres to established agency policies and procedures, Department of Finance Administration/Financial Control Division accounting and auditing standards, and all state and federal statutes, laws, rules, and regulations.
How does it get done?
Incumbent will provide leadership, guidance, training, and mentoring of Purchasing Department staff. Oversee the creation, review, audit, and submission of purchasing documentation to secure goods and/or services through the State of New Mexico SHARE system. Communicate daily with staff to ensure Purchase Order submission deadlines are met and advise requesting staff when a purchase has been approved. Follow-up with vendors on order status, resolve discrepancies, prepare change orders, ensure receiving reports match the purchase order/invoice, and clear invoices for payment. Organize workflows and ensure employees understand their duties/delegated tasks. Incumbent will create a respectful/positive atmosphere where employees are valued and provided on-the-job support/training; monitor productivity, providing constructive feedback/coaching. Resolve employee issues by building strong/productive working relationships utilizing trust and effective communication skills.
Who are the customers?
Vendors/Patients/Clients/Residents/NMBHI Staff
Ideal Candidate
Vendors/Patients/Clients/Residents/NMBHI Staff
Minimum Qualification
Bachelor's degree in Business or Accounting and Finance and two (2) years of experience in accounting, finance, purchasing, procurement and/or warehouse clerking. Substitutions Apply. See Substitution Table below.
Employment Requirements
Must possess and maintain a valid New Mexico Driver's License.
Working Conditions
Work is performed primarily in an office setting with occasionally working outdoors and with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Work extended hours and occasional travel may be required. Sitting/Standing, bending, squatting, climbing, reaching, kneeling and crawling for extended periods of time may be required. Ability to lift up to 50 pounds.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Pablo Garcia (505) 454-2371. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
This posting will be used for 30 days to conduct ongoing recruitment and will remain open until the position and/or positions have been filled. Applicant lists may be screened more than once.
Why does the job exist?
The Purchasing Department plays a primary role for offering great customer service to our facility, vendors, patients, clients, and residents.
This position is responsible in providing direct leadership to the Purchasing Department within the Financial Management Division and to process purchasing documents for the procurement of goods and services. This position serves as the Purchasing Agent Supervisor who audits, analyzes, reconciles, and processes purchasing documents adhering to the Procurement Code. This position provides technical expertise, guidance and direction to staff on internal requisitions, purchase orders, supplier W-9's and running SHARE reports/queries to include reconciliation of fiscal transactions. Ensures staff adheres to established agency policies and procedures, Department of Finance Administration/Financial Control Division accounting and auditing standards, and all state and federal statutes, laws, rules, and regulations.
How does it get done?
Incumbent will provide leadership, guidance, training, and mentoring of Purchasing Department staff. Oversee the creation, review, audit, and submission of purchasing documentation to secure goods and/or services through the State of New Mexico SHARE system. Communicate daily with staff to ensure Purchase Order submission deadlines are met and advise requesting staff when a purchase has been approved. Follow-up with vendors on order status, resolve discrepancies, prepare change orders, ensure receiving reports match the purchase order/invoice, and clear invoices for payment. Organize workflows and ensure employees understand their duties/delegated tasks. Incumbent will create a respectful/positive atmosphere where employees are valued and provided on-the-job support/training; monitor productivity, providing constructive feedback/coaching. Resolve employee issues by building strong/productive working relationships utilizing trust and effective communication skills.
Who are the customers?
Vendors/Patients/Clients/Residents/NMBHI Staff
Ideal Candidate
Vendors/Patients/Clients/Residents/NMBHI Staff
Minimum Qualification
Bachelor's degree in Business or Accounting and Finance and two (2) years of experience in accounting, finance, purchasing, procurement and/or warehouse clerking. Substitutions Apply. See Substitution Table below.
Employment Requirements
Must possess and maintain a valid New Mexico Driver's License.
Working Conditions
Work is performed primarily in an office setting with occasionally working outdoors and with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Work extended hours and occasional travel may be required. Sitting/Standing, bending, squatting, climbing, reaching, kneeling and crawling for extended periods of time may be required. Ability to lift up to 50 pounds.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Pablo Garcia (505) 454-2371. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
