Administrative Associate II - Wake County

Description of Work

***This is a REPOST. Previous applicants are still under consideration and do not need to reapply.***

The position is located at the Central Region Office in Raleigh, NC and will report and provide support to the Administrative Specialist II as well as the Business Officer II. Job responsibilities of this position include, but are not limited to, the following:

1. Processing hiring packages and scheduling interviews for applicable candidates being considered for positions within Central Region.
2. Assisting with hiring process for all positions for 15 prisons in the Central Region.
3. Creating and updating Excel spreadsheets, filing all related work, answering the multi-line telephone system, and making photocopies.
4. Assisting in personnel roles and performs other duties as assigned by management staff.
5. Maintaining effectively files/records according to policy to allow quick, easy access and retrieval of information requested.
6. Composing memos/letters, proofreading documents, inputting and comprehending computer-generated data and reviewing completed tasks.
7. Meeting daily/monthly deadlines, maintaining confidentiality, working well independently and in a fast-paced environment.
8. Performing physical inventory of fixed assets and creating spreadsheets for documentation purposes.
9. Providing back up for the receptionist and other duties as assigned.
10. Displaying good communication skills, organizational skills, and the ability to multi-task.
11. Travelling within the Central Region, if necessary.
12. Backing up P-Card reconciler.

This is a full-time position (40 hours per week) with State Benefits with established working hours of Monday-Friday, 8am-5pm and may require working beyond normal work schedule to meet business need.

Note to Current State Employees:

The salary grade for this position is NC02 (Salary Range: $31,200 - $46,734). State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

About the NC Department of Adult Correction (DAC):

DAC is the largest state agency with more than 26,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation. We have a mission that matters!

About the Central Region Office:

The Central Region Office is 1 of 4 regional offices across the state of North Carolina. Each regional office is charged with providing direction, guidance, and support to the prisons in its domain. In the Central Region Office (CRO), a total of 15 correctional facilities are maintained.

Knowledge, Skills and Abilities / Competencies

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application. Click these links for additional information: Introduction to the Job Application and Addressing Knowledge, Skills and Abilities. (Note: These links were created for applicants of Dept. of Adult Correction jobs and may not reflect the policies or procedures of other State agencies.)

To qualify for this position, applicants must document on the application that they possess ALL of the following:

1. Documented composition and communication skills (written and oral).
2. Documented proficiency in Microsoft Word and Excel.
3. Documented knowledge of maintaining a filing system.

Minimum Education and Experience Requirements

High School or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

Supplemental and Contact Information

The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions.
• Per NC General Statute 143B-972.1, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI’s Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”). This is in addition to submitting fingerprints during the application process.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help-Line at 855-524-5627.

If there are any questions about this posting other than your application status, please contact Celeste Robinson at 919-582-6116.

Salary : $31,200 - $46,734