What are the responsibilities and job description for the Administrative Associate II position at State of North Carolina?
Description of Work
The major purpose of this position is to provide clerical/administrative support to the Whole Child Health Section. Work includes phone coverage, filing, photocopying, ordering, packaging, and mailing materials for home-based staff, maintenance of the car log Access database, assisting staff with creation of contracts, agreement addenda and other documents and presentations as requested, and general support for clinical, professional and management staff.
About The NC Division Of Child And Family Well-Being
The Division of Child and Family Well-Being (DCFW) brings together complementary NC Department of Health and Human services to support North Carolina’s children growing up safe, healthy, and thriving in nurturing and resilient families and communities.
About the NC Department of Health and Human Services (DHHS):
The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.
Compensation And Benefits
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for benefits: https://oshr.nc.gov/state-employee-resources/benefits.
For more information about DHHS:https://www.ncdhhs.gov/
Knowledge, Skills And Abilities / Competencies
Listed below are the knowledge, skills and abilities (KSAs) associated with the position. These KSAs, along with the minimum education and experience listed, are required in order to be deemed "eligible" for the position therefore you must provide supporting information, within the body of your application, to demonstrate your possession of each KSA listed.
Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:
Advanced knowledge of Microsoft software (Word and Excel), successful experience working in a team environment, and experience in state government environment.
Minimum Education And Experience Requirements
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See https://oshr.nc.gov/experience-guidefor details.
Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:
High school or General Educational Development (GED) diploma and one year of administrative experience;
OR
An equivalent combination of education and experience.
Supplemental and Contact Information
DHHS CONTACT INFORMATION
The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.
DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.
NOTE: Applicants will receive communication via email only for updates on the status of their application or any questions on their application. If there are any questions about this posting other than your application status, please contact Talent Acquisition at talentacquisition@dhhs.nc.gov..
To check the status of an application, please log in to your NC Government Job Opportunities account and click "Application Status".
For technical issues with your application, please call the NeoGov Help Line at 877-204-4442. If you have a technical issue with your Government Jobs account, please call their Help Line at 1-855-524-5627.
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For Permanent And Time-limited Appointments
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 hours work/week for participation.
01
I UNDERSTAND that DHHS requires a complete descriptive work history with all employment experience detailed to be considered for employment. Answers to supplemental questions are not a substitute for providing all relevant information within the body of your application. In order to receive credit for the supplemental questions in which you answered yes, you must provide supporting information within the body of the application, to support your answer. Your application should also reflect all education and all professional work experience acquired including high school and all degrees. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. (NOTE: AN ATTACHED RESUME NOR "SEE RESUME" DOES NOT SATISFY THE REQUIREMENT OF COMPLETING THE APPLICATION. If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)
Where did you learn about DHHS or this opportunity?
Please give additional detail where you learned of DHHS or this opportunity. (e.g., APA Annual Meeting in NYC in May 2021, Facebook, LinkedIn, Doximity, NC Substance Abuse Professional Practice Board, etc.)
04
The recruitment range for this position is $28,194 - $38,767. If offered this position, are you willing to accept a salary within the posted recruitment range of $28,194 - $38,767?
Please describe your experience providing administrative and clerical support. Include specific examples of your work in creating and maintaining administrative reports, special projects, informational flyers, meeting minutes, memorandums, calendars, and spreadsheets.
06
Do you have experience in operating office equipment such as multi-line phone systems, fax machines, copiers, scanners, and computers? (If you answer YES, this experience MUST be reflected in your application)
Do you have experience with Microsoft Office Suite (Word, Excel, Access, Teams) and proficiency in data entry and managing large datasets? (If you answer YES, this experience MUST be reflected in your application)
Do you have experience with managing multiple office duties, including task tracking, invoice processing, phone coverage, office supplies, mailing, filing, document creation, and communication with internal and external customers? (If you answer YES, this experience MUST be reflected in your application)
Do you have extensive experience in organizing, prioritizing, and proofreading professional documents and presentations in a fast-paced environment? (If you answer YES, this experience MUST be reflected in your application)
The major purpose of this position is to provide clerical/administrative support to the Whole Child Health Section. Work includes phone coverage, filing, photocopying, ordering, packaging, and mailing materials for home-based staff, maintenance of the car log Access database, assisting staff with creation of contracts, agreement addenda and other documents and presentations as requested, and general support for clinical, professional and management staff.
About The NC Division Of Child And Family Well-Being
The Division of Child and Family Well-Being (DCFW) brings together complementary NC Department of Health and Human services to support North Carolina’s children growing up safe, healthy, and thriving in nurturing and resilient families and communities.
About the NC Department of Health and Human Services (DHHS):
The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.
Compensation And Benefits
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for benefits: https://oshr.nc.gov/state-employee-resources/benefits.
For more information about DHHS:https://www.ncdhhs.gov/
Knowledge, Skills And Abilities / Competencies
Listed below are the knowledge, skills and abilities (KSAs) associated with the position. These KSAs, along with the minimum education and experience listed, are required in order to be deemed "eligible" for the position therefore you must provide supporting information, within the body of your application, to demonstrate your possession of each KSA listed.
Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:
- Proficient in operating office equipment such as multi-line phone systems, fax machines, copiers, scanners, and computers.
- Demonstrated experience with Microsoft Office Suite (Word, Excel, Access, Teams) and proficiency in data entry and managing large datasets.
- Proven ability to manage multiple office duties, including task tracking, invoice processing, phone coverage, office supplies, mailing, filing, document creation, and communication with internal and external customers.
- Extensive experience in organizing, prioritizing, and proofreading professional documents and presentations in a fast-paced environment.
Advanced knowledge of Microsoft software (Word and Excel), successful experience working in a team environment, and experience in state government environment.
Minimum Education And Experience Requirements
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See https://oshr.nc.gov/experience-guidefor details.
Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:
High school or General Educational Development (GED) diploma and one year of administrative experience;
OR
An equivalent combination of education and experience.
Supplemental and Contact Information
DHHS CONTACT INFORMATION
The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.
DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.
- Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
- Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard, who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
- If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
- Applicants maybe subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.
NOTE: Applicants will receive communication via email only for updates on the status of their application or any questions on their application. If there are any questions about this posting other than your application status, please contact Talent Acquisition at talentacquisition@dhhs.nc.gov..
To check the status of an application, please log in to your NC Government Job Opportunities account and click "Application Status".
For technical issues with your application, please call the NeoGov Help Line at 877-204-4442. If you have a technical issue with your Government Jobs account, please call their Help Line at 1-855-524-5627.
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For Permanent And Time-limited Appointments
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 hours work/week for participation.
01
I UNDERSTAND that DHHS requires a complete descriptive work history with all employment experience detailed to be considered for employment. Answers to supplemental questions are not a substitute for providing all relevant information within the body of your application. In order to receive credit for the supplemental questions in which you answered yes, you must provide supporting information within the body of the application, to support your answer. Your application should also reflect all education and all professional work experience acquired including high school and all degrees. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. (NOTE: AN ATTACHED RESUME NOR "SEE RESUME" DOES NOT SATISFY THE REQUIREMENT OF COMPLETING THE APPLICATION. If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)
- Yes
- No
Where did you learn about DHHS or this opportunity?
- NC Jobs
- Employee Referral
- Conference / Career Fair
- Email campaign
- Professional Association or Industry-specific job board
- Indeed
- NC Nursing Board email
- Other General Job Boards
- Other Search Engines
- Other Social Media
- Internet Advertisement
- TV / Radio
Please give additional detail where you learned of DHHS or this opportunity. (e.g., APA Annual Meeting in NYC in May 2021, Facebook, LinkedIn, Doximity, NC Substance Abuse Professional Practice Board, etc.)
04
The recruitment range for this position is $28,194 - $38,767. If offered this position, are you willing to accept a salary within the posted recruitment range of $28,194 - $38,767?
- Yes
- No
Please describe your experience providing administrative and clerical support. Include specific examples of your work in creating and maintaining administrative reports, special projects, informational flyers, meeting minutes, memorandums, calendars, and spreadsheets.
06
Do you have experience in operating office equipment such as multi-line phone systems, fax machines, copiers, scanners, and computers? (If you answer YES, this experience MUST be reflected in your application)
- Yes
- No
Do you have experience with Microsoft Office Suite (Word, Excel, Access, Teams) and proficiency in data entry and managing large datasets? (If you answer YES, this experience MUST be reflected in your application)
- Yes
- No
Do you have experience with managing multiple office duties, including task tracking, invoice processing, phone coverage, office supplies, mailing, filing, document creation, and communication with internal and external customers? (If you answer YES, this experience MUST be reflected in your application)
- Yes
- No
Do you have extensive experience in organizing, prioritizing, and proofreading professional documents and presentations in a fast-paced environment? (If you answer YES, this experience MUST be reflected in your application)
- Yes
- No
- Required Question
Salary : $28,194 - $38,767
