What are the responsibilities and job description for the Administrative Associate II position at State of North Carolina?
Anticipated vacancy
This position is located at Greene Correctional Institution and oversees the Inmate Trust Fund procedures for the facility. Duties of this position are to process the Daily Inmate Trust Fund actions for inmate accounts in the Inmate Banking System in OPUS, print checks, process daily bank deposits and prepare daily release funds and debit cards, process inmate requests which may include obtaining money orders and bus tickets. This position also processes DC-440's for Inmate Welfare Expenditures, This position is responsible for completing several reports and responding to inmate inquiries and grievances. This person must be able to work independently be able to meet constant deadlines while performing several tasks simultaneously. This person monitors the monthly telephone/cell phone bills for the facility and handles all GTL inquiries.  This position deals frequently with institutional staff regarding purchase orders and/or P-card purchases. This position has frequent contact with NCDPS staff relative to Inmate Trust Fund and with outside vendors regarding Purchase Orders, and P-Card purchases. This position must be able to communicate well and work well with staff at all levels. This position is the back up for the Accounts Payable clerk and will be involved in cross-training with this position to include but not limited to the NC E-Procurement system and NCAS system.Â
This is a full-time position (40 hours per week) with State Benefits
As of January 1, 2025, there are new increase adjustments to the state pay plan which were approved by the State Human Resources Commission, effective January 1, 2025. The new salary range will be $31,200 - $49,340. Prior applicants will remain under consideration and do no need to reapply.
Note to Current State Employees
The salary grade for this position is NC02Â (Salary Range:Â $31,200 - $49,340). State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.
The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. (We will not review resumes in lieu of Experience and Education listed on the application.)
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To Qualify For This Position, Applicants Must Document In The Work Experience Section Of The Application That They Possess ALL Of The Following
Documented ability to use computer for data entry.
Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. Seehttps://oshr.nc.gov/experience-guidefor details.
High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.
Come Join Us To Make A Difference!
The North Carolina Department of Adult Correction (DAC)is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes Institutions with custody, healthcare, and facility operations staff in state prisons as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry.
The Division of Institutions is one of the divisions in DAC and employs a variety of staff, operates 56 institutions and is responsible for the care and custody of approximately 30,000 incarcerated individuals across North Carolina. Our division categorizes the institutions into 3 custody levels, which include minimum, medium, and close.  The Division of Institutions has a duty to provide a secure and safe environment along with the proper care and supervision for every individual, in our custody.Â
The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses. Resumes will not be accepted in lieu of completing this application. Degrees must be received from appropriately accredited institutions.
For technical issues with your application, please call the GovernmentJobs.com Applicant Support Helpline at 855-524-5627. Â If there are any questions about this posting other than your application status, please contact Vickie Shaw at 252-214-6912.
This position is located at Greene Correctional Institution and oversees the Inmate Trust Fund procedures for the facility. Duties of this position are to process the Daily Inmate Trust Fund actions for inmate accounts in the Inmate Banking System in OPUS, print checks, process daily bank deposits and prepare daily release funds and debit cards, process inmate requests which may include obtaining money orders and bus tickets. This position also processes DC-440's for Inmate Welfare Expenditures, This position is responsible for completing several reports and responding to inmate inquiries and grievances. This person must be able to work independently be able to meet constant deadlines while performing several tasks simultaneously. This person monitors the monthly telephone/cell phone bills for the facility and handles all GTL inquiries.  This position deals frequently with institutional staff regarding purchase orders and/or P-card purchases. This position has frequent contact with NCDPS staff relative to Inmate Trust Fund and with outside vendors regarding Purchase Orders, and P-Card purchases. This position must be able to communicate well and work well with staff at all levels. This position is the back up for the Accounts Payable clerk and will be involved in cross-training with this position to include but not limited to the NC E-Procurement system and NCAS system.Â
This is a full-time position (40 hours per week) with State Benefits
As of January 1, 2025, there are new increase adjustments to the state pay plan which were approved by the State Human Resources Commission, effective January 1, 2025. The new salary range will be $31,200 - $49,340. Prior applicants will remain under consideration and do no need to reapply.
Note to Current State Employees
The salary grade for this position is NC02Â (Salary Range:Â $31,200 - $49,340). State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.
The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. (We will not review resumes in lieu of Experience and Education listed on the application.)
Â
To Qualify For This Position, Applicants Must Document In The Work Experience Section Of The Application That They Possess ALL Of The Following
Documented ability to use computer for data entry.
Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. Seehttps://oshr.nc.gov/experience-guidefor details.
High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.
Come Join Us To Make A Difference!
The North Carolina Department of Adult Correction (DAC)is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes Institutions with custody, healthcare, and facility operations staff in state prisons as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry.
The Division of Institutions is one of the divisions in DAC and employs a variety of staff, operates 56 institutions and is responsible for the care and custody of approximately 30,000 incarcerated individuals across North Carolina. Our division categorizes the institutions into 3 custody levels, which include minimum, medium, and close.  The Division of Institutions has a duty to provide a secure and safe environment along with the proper care and supervision for every individual, in our custody.Â
The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses. Resumes will not be accepted in lieu of completing this application. Degrees must be received from appropriately accredited institutions.
- Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
- Applicants seeking National Guard Preference must attach a NGB-23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD-256 or NGB-22.
- If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
- If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Â Correctional & Probation/Parole Officer Certification.
- The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape". Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions (Download PDF reader) (Download PDF reader).
- Per NC General Statute 143B-972.1(Download PDF reader)(Download PDF reader), applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service ("RAP Back"). This is in addition to submitting fingerprints during the application process.
For technical issues with your application, please call the GovernmentJobs.com Applicant Support Helpline at 855-524-5627. Â If there are any questions about this posting other than your application status, please contact Vickie Shaw at 252-214-6912.
Salary : $31,200 - $49,340
