Administrative Associate II

This is an Anticipated Vacancy: Â This position is located at Neuse Correctional Institution in Goldsboro/Wayne County. This is 1 of 2 positions that perform all of the mailroom duties for the facility processing both incoming and outgoing mail for staff and inmates. The mailroom positions are responsible for picking up inmate funds from Intake and Operations as well as all outgoing mail for the facility, ensuring policies & procedures are followed. The mailroom will be trained on inmate allowed publications and will follow memos/policy on contraband, etc. The mailroom positions will make trips to the US Post Office daily Monday - Friday, except Holidays to receive facility mail, pick up courier mail from Cherry Hospital and will distribute according to policy. The mailroom positions will handle incoming inmate funds and enter the deposit batches into the OPUS system to the inmate Trust Fund accounts. The mailroom positions will keep inventory of indigent stamps, will handle inmate legal mail, inmate personal property boxes, etc. The mailroom positions must be able to work well with others and be able to handle daily contact with the general public via direct contact or telephone and be able to work with numerous interruptions. Should be able to prioritize work according to the needs of the facility. Staff are expected to act in a courteous and professional manner at all times both to the public and co-workers. The mailroom positions are expected to keep Management aware of issues with incoming/outgoing mail and are expected to maintain confidentiality at all times. The mailroom positions involve the daily use of the following office equipment: telephone, computer, postage meter, postal scales, calculator, shredder, copy machine, fax machine. The mailroom positions must have a valid NC driver license and be able to operate a state vehicle, (car, truck or van) in all types of weather, including in climate weather. The mailroom positions are expected to follow instructions from Management regarding reporting to work during times of in climate weather. The mailroom positions must be able to walk down on the facility, inside the prison fence, and must be able to at times lift heavy boxes. Boxes from the US Post Office and/or boxes of inmate medical records received through the courier mail at Cherry Hospital could weigh up to approximately 70 pounds at times. The position will receive supervision through the Administrative Sergeant as well as the Administrative Officer and Facility Wardens. This position performs any additional clerical work as assigned by supervisory staff. This position will have daily contact with incarcerated individuals and must be able to work around incarcerated individuals who could become violent and/or verbally abusive and be able to handle the stress of that. Males as well as females are encouraged to apply.

This position will work and rotate with the other mailroom position an 8-hour shift between the hours of 7:00 am - 3:30 pm. This position will take at least a 30-minute lunch break. Hours are subject to change.Â

This is a full-time position (40 hours per week) with State Benefits

As of January 1, 2025, there are new increase adjustments to the state pay plan which were approved by the State Human Resources Commission, effective January 1, 2025. The new salary range will be$31,200 - $49,340.

Note to Current State Employees

The salary grade for this position is NC02 (Salary Range: $31,200 - $49,340). State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position.  If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity.  Based upon these factors, a pay increase MAY result.

The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application. If you would like more information on how to apply for our jobs through the state application and/or more information on Knowledge, Skills and Abilities (KSAs), click on the following resource links: Introduction to the State Government Job Application and/or Knowledge, Skills and Abilities (KSAs).Â

Note:Â To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Documented knowledge of computers and Microsoft Office Programs
  
  

Some state job postings say you can qualify by an "equivalent combination of education and experience". If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both.  Seeoshr.nc.gov/experience-guide for details.

High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

Come Join Us To Make A Difference!

Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws.  This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision.  Other divisions include Administration, Compliance and Accreditation, Comprehensive Health Services, Internal Affairs and Intelligence Operations, Post-Release Supervision and Parole Commission, and Rehabilitation and Reentry. Â

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The Division of Institutions employs over 19,000 staff, operates 56 institutions and is responsible for the care and custody of approximately 30,000 incarcerated individuals across North Carolina. Our division categorizes the institutions into 3 custody levels, which include minimum, medium, and close.  The Division of Institutions has a duty to provide a secure and safe environment along with the proper care and supervision for every individual, in our custody.

The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. Â We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

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It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Degrees must be received from appropriately accredited institutions.

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• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB-23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD-256 or NGB-22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Â Correctional & Probation/Parole Officer Certification.
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape". Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction:PREA Hiring and Promotion Prohibitions(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader).
• PerNC General Statute 143B-972.1(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader), applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in theFBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service ("RAP Back"). This is in addition to submitting fingerprints during the application process.
  
  

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Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status. "If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Vickie Shaw at 252-214-6912.