What are the responsibilities and job description for the Administrative Specialist I position at State of North Carolina?
Black Mountain Neuro-Medical Treatment Center (BMNTC) is currently accepting applications for an Administrative Specialist I for the Nursing Department.
IMPORTANT NOTE
Please keep this in mind when completing your application. When we screen applications to determine whether the applicant is qualified for the position, we use the "Knowledge, Skills & Abilities" and the "Minimum Education & Experience Requirements." Please address each of these requirements, in as much detail as possible, within the body of your application. Your application will be considered incomplete if it lacks sufficient information for us to complete our screening and salary determination processes.
The primary purpose of this position is to provide clerical and administrative assistance to the Nursing Units and to the Nursing Leadership team at BMNTC.
The Administrative Specialist I position is necessary to offer administrative support in numerous areas in which this position implements, creates and expedites accurate correspondence, verbally, written and utilizing electronic medium with community agencies, families, legal representatives and in-house to ensure communication is maintained among all related parties.
The Administrative Specialist I's responsibilities include, but are not limited to, the following:
This position is designated MANDATORY and MUST report or stay over during adverse weather events and/or other emergencies.
About Black Mountain Neuro-medical Treatment Center
Black Mountain Neuro-Medical Treatment Center is one of three state operated facilities serving adults with chronic and complex medical conditions that co-exist with neurodevelopmental or neurocognitive disorders often related to a diagnosis of severe and persistent mental illness or intellectual disability. Â The health and physical status of these residents require 24-hour supervision, daily nursing care, and assistance with activities of daily living.
Â
OUR MISSION STATEMENT
We are a specialized long-term care facility focusing on maintaining quality of life and dignity for adults with neurocognitive or neurodevelopmental disorders with coexisting complex medical and behavioral needs whose level of support extends beyond that which can be provided in family or community living settings. Â We are committed to providing individualized compassionate care delivered by highly skilled staff.
For more information about Black Mountain Neuro-Medical Treatment Center, please visitÂ
Neuro-Medical Treatment Centers | NCDHHSÂ
The Successful Candidate Will Return To The Work Experience Section Of The Application And Thoroughly Document, In Detail, That They Possess The Following
Demonstrated knowledge of standard office procedures
Demonstrated knowledge of medical terminology
Management Preference(s), if any.
Previous administrative/clerical experience working in a long-term care facility
Basic knowledge of Microsoft 365 (Word, Excel, Outlook, etc.) with the ability to compose and format documents
To receive credit for all your work history and credentials, you must list the information on the application form. Â Any information listed under the text resume section or on an attachment will not be considered for qualifying credit.
For tips and guidelines to keep in mind while completing your application, please visit https://oshr.nc.gov/work-for-nc/how-do-i-get-job.
KSA Terms
Basic Knowledge - implies familiarity with the basic principles and terminology of a field to work effectively in a limited range of work situations.
Intermediate Knowledge - implies sufficient knowledge of the subject to enable the employee to work effectively within a normal range of standard work situations with only general supervision.
Thorough Knowledge - The advanced comprehensive knowledge of the subject to enable the employee to work independently without direct supervision and to assume responsibility for the solution of unusual as well as commonplace work problems, advise on technical questions, and plan methods for difficult work situations. Â This degree of knowledge means that the work calls for a complete mastery and understanding of the occupational field.
Education
The successful candidate will return to both the Education section of the application AND the Work Experience section of the application and thoroughly document, in detail, that they possess the following:
High School Diploma or General Educational Development (GED) Diploma and two (2) years of related administrative experience;Â
or an equivalent combination of education and experience.
Some state job postings say you can qualify by an "equivalent combination of education and experience." Â If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
See Education and Experience Equivalency Guide | NC Office of Human Resources for details.
For tips and guidelines to keep in mind while completing your application, please visit https://oshr.nc.gov/work-for-nc/how-do-i-get-job.
North Carolina State Government is an Equal Opportunity Employer.
Positions in the Division of State Operated Healthcare Facilities are subject to pre-employment drug testing and criminal record background checks. Â The use of tobacco products of any kind, including vapor products, is prohibited from our campuses. Â All employees are required to adhere to the facility's Vaccination Policy.
Â
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. Â To check the status of your application, please log in to your account. Â You will receive either a call to schedule an interview or an e-mail notifying you when the job has been filled.
Â
For technical issues with your application, please call the NEOGOV Help Line at 855-524-5627. Â If there are any questions about this posting, other than your application status, please contact HR at (828) 259-6733.
About Nc Department Of Health & Human Services (dhhs)
The North Carolina Department of Health and Human Services (DHHS) serves the needs of the most vulnerable of North Carolinians and, in order to accomplish this, we hire only the most dedicated and caring individuals. Finding qualified clinical professionals to treat and care for our clients is a continual challenge as demand for services grows and the availability of providers struggles to keep pace. We are seeking a motivated individual who is up for this challenge and is dedicated to our mission of providing North Carolinians with the very best in clinical care.
For more information about the NC Department of Health and Human Services, please visit NC DHHS: North Carolina Department of Health and Human Services.
Compensation & Benefits
The state of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.
For more information about compensation and benefits, please visit NC OSHR: Benefits.
IMPORTANT NOTE
Please keep this in mind when completing your application. When we screen applications to determine whether the applicant is qualified for the position, we use the "Knowledge, Skills & Abilities" and the "Minimum Education & Experience Requirements." Please address each of these requirements, in as much detail as possible, within the body of your application. Your application will be considered incomplete if it lacks sufficient information for us to complete our screening and salary determination processes.
The primary purpose of this position is to provide clerical and administrative assistance to the Nursing Units and to the Nursing Leadership team at BMNTC.
The Administrative Specialist I position is necessary to offer administrative support in numerous areas in which this position implements, creates and expedites accurate correspondence, verbally, written and utilizing electronic medium with community agencies, families, legal representatives and in-house to ensure communication is maintained among all related parties.
The Administrative Specialist I's responsibilities include, but are not limited to, the following:
- Provides administrative support for the nursing units
- Provides a centralized portal for distribution and receipt of signature documents, (policies, resident and unit trainings) and building-wide requirements such as TB shot updates, HIPAA, etc.
- Maintains organized filing systems
- Maintains and distributes various lists to appropriate staff, as needed (staff information, resident information, family/guardian information, etc.)
- Maintains the CNA registry for unit staff including submitting online renewals, as needed
- Assists Nurse Supervisors and other staff, as needed
- Performs various other tasks and special projects as requested/assigned by Nurse Supervisors
This position is designated MANDATORY and MUST report or stay over during adverse weather events and/or other emergencies.
About Black Mountain Neuro-medical Treatment Center
Black Mountain Neuro-Medical Treatment Center is one of three state operated facilities serving adults with chronic and complex medical conditions that co-exist with neurodevelopmental or neurocognitive disorders often related to a diagnosis of severe and persistent mental illness or intellectual disability. Â The health and physical status of these residents require 24-hour supervision, daily nursing care, and assistance with activities of daily living.
Â
OUR MISSION STATEMENT
We are a specialized long-term care facility focusing on maintaining quality of life and dignity for adults with neurocognitive or neurodevelopmental disorders with coexisting complex medical and behavioral needs whose level of support extends beyond that which can be provided in family or community living settings. Â We are committed to providing individualized compassionate care delivered by highly skilled staff.
For more information about Black Mountain Neuro-Medical Treatment Center, please visitÂ
Neuro-Medical Treatment Centers | NCDHHSÂ
The Successful Candidate Will Return To The Work Experience Section Of The Application And Thoroughly Document, In Detail, That They Possess The Following
Demonstrated knowledge of standard office procedures
Demonstrated knowledge of medical terminology
Management Preference(s), if any.
Previous administrative/clerical experience working in a long-term care facility
Basic knowledge of Microsoft 365 (Word, Excel, Outlook, etc.) with the ability to compose and format documents
To receive credit for all your work history and credentials, you must list the information on the application form. Â Any information listed under the text resume section or on an attachment will not be considered for qualifying credit.
For tips and guidelines to keep in mind while completing your application, please visit https://oshr.nc.gov/work-for-nc/how-do-i-get-job.
KSA Terms
Basic Knowledge - implies familiarity with the basic principles and terminology of a field to work effectively in a limited range of work situations.
Intermediate Knowledge - implies sufficient knowledge of the subject to enable the employee to work effectively within a normal range of standard work situations with only general supervision.
Thorough Knowledge - The advanced comprehensive knowledge of the subject to enable the employee to work independently without direct supervision and to assume responsibility for the solution of unusual as well as commonplace work problems, advise on technical questions, and plan methods for difficult work situations. Â This degree of knowledge means that the work calls for a complete mastery and understanding of the occupational field.
Education
The successful candidate will return to both the Education section of the application AND the Work Experience section of the application and thoroughly document, in detail, that they possess the following:
High School Diploma or General Educational Development (GED) Diploma and two (2) years of related administrative experience;Â
or an equivalent combination of education and experience.
Some state job postings say you can qualify by an "equivalent combination of education and experience." Â If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
See Education and Experience Equivalency Guide | NC Office of Human Resources for details.
For tips and guidelines to keep in mind while completing your application, please visit https://oshr.nc.gov/work-for-nc/how-do-i-get-job.
North Carolina State Government is an Equal Opportunity Employer.
Positions in the Division of State Operated Healthcare Facilities are subject to pre-employment drug testing and criminal record background checks. Â The use of tobacco products of any kind, including vapor products, is prohibited from our campuses. Â All employees are required to adhere to the facility's Vaccination Policy.
Â
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. Â To check the status of your application, please log in to your account. Â You will receive either a call to schedule an interview or an e-mail notifying you when the job has been filled.
Â
For technical issues with your application, please call the NEOGOV Help Line at 855-524-5627. Â If there are any questions about this posting, other than your application status, please contact HR at (828) 259-6733.
About Nc Department Of Health & Human Services (dhhs)
The North Carolina Department of Health and Human Services (DHHS) serves the needs of the most vulnerable of North Carolinians and, in order to accomplish this, we hire only the most dedicated and caring individuals. Finding qualified clinical professionals to treat and care for our clients is a continual challenge as demand for services grows and the availability of providers struggles to keep pace. We are seeking a motivated individual who is up for this challenge and is dedicated to our mission of providing North Carolinians with the very best in clinical care.
For more information about the NC Department of Health and Human Services, please visit NC DHHS: North Carolina Department of Health and Human Services.
Compensation & Benefits
The state of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.
For more information about compensation and benefits, please visit NC OSHR: Benefits.
