Administrative Specialist II - Juvenile Justice Central Office

Salary : $38,516.00 - $67,404.00 Annually

Location : Wake County, NC

Job Type : Permanent Full-Time

Job Number : 25-00753

Department : Dept of Public Safety

Division : Juvenile Justice

Opening Date : 01 / 15 / 2025

Closing Date : 1 / 22 / 2025 5 : 00 PM Eastern

Job Class Title : Administrative Specialist II

Position Number : 65036055

Salary Grade : NC09

Description of Work

We are looking for candidates who have a passion for helping at-risk youth.

We are Working Together to Strengthen North Carolina's Youth and Families!

As of January 1st, 2025, the new salary range will be $39,671 - $69,426. This position is located at DPS Juvenile Justice - Central Office in Raleigh (Wake County), NC.

This is an anticipated vacancy. The position is expected to be available on 2 / 3 / 2025.

The Administrative Specialist II position provides direct administrative support to the Director of Staff Development and Training as well as Section Coordinators by performing a variety of administrative activities to include, but not limited scheduling and coordinating meetings, preparing meeting minutes, maintaining records, document preparation, and the creation of forms and office procedures.

This position is responsible for :

• Maintenance of records to include personnel files, travel logs, monthly inspections, monthly reports, contracts and purchasing files, record and retention as well as equipment inventory for fixed assets and surplus.
• Fixed asset inventory control measures identifying, recording, transferring, and conducting periodic inventories.
• Data collection and analysis, compiling data and generating reports for Section Managers and JJ Management upon request.
• Preparing various reports to include, but not limited to staff monthly reports, training incident reports, and training project performance, etc.
• Assisting in the research, writing, editing, and publication of quarterly statewide training bulletin.
• Working with local and statewide vendors assisting with performance monitoring of services to include the review and processing of invoice statements.
• Serving as the Section's P-Card reconciler responsible for the ongoing review of P-card transactions and bank records.
• Overseeing daily administrative expenditures to include the review of internal purchases and small to large scale equipment.
• Serving as the Section's Vehicle Coordinator working directly with DOA Motorfleet Management overseeing vehicle procurement, maintenance, accidents, inspections and requests for vehicle replacements and reassignments as needed.
• Assisting with Human Resources processes to include obtaining HR references, preparing interview packets, and effectively communicates with DJJDP HR on any hiring obstacles.
• Assisting with personnel documentation such as Personnel Action Requests (PAR) and Organizational Management Authorization Requests (OMAR).
• Coordinating with DJJDP HR LOA staff on the Section's Worker's Compensation cases, ensuring claims and forms are completed accurately and submitted to a third-party administrator in a timely manner.
• Providing functional supervision for interns assigned to the Staff Development and Training Section that includes coaching, guidance, and monitoring of internship projects and activities needed to satisfy internship program requirements.

The Division's Staff Development and Training Section aims to provide effective training programs and services for juvenile justice professionals, local, and state community partners. Training programs and services are designed to aid in employee job performance and productivity that further support juvenile justice philosophies and policies contributing to overall mission success.

Work Schedule :

This is a full-time position, Monday - Friday 8AM - 5PM.

We offer great Benefits!

This is a full-time position (40 hours per week) with , including paid vacation, paid sick leave, paid holidays, retirement, and health insurance. To view an example of total compensation, please click here

About the Division of Juvenile Justice :

The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening, educating and treating youth in order to strengthen families and increase public safety. If you have a passion for making a difference in the lives of North Carolina's youth, we welcome you to be part of the team. To learn more about Juvenile Justice, please go to this LINK .

Knowledge, Skills and Abilities / Competencies

DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.

The Knowledge, Skills and Abilities (KSAs) listed below, along with the Minimum Education and Experience (E&E) are REQUIRED to qualify for this position. All work history and education (including accurate dates of employment / attendance) must be documented on the application. Supplemental Questions are also a required part of the application : answers must reference education or work experience listed on the application . A complete, all-inclusive application maximizes an applicant's potential to qualify for the position, as well as the highest possible salary. Salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. State Government Application Resources | NC Office of Human Resource s

Resumes may be attached as a supplement to the application but are not a substitution for a complete application.)

To qualify for this position, applicants must demonstrate ALL of the following KSAs :

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov / experience-guide for details.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA), we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job.

Public Service Loan Forgiveness Program

For applicants with student loans, becoming a state employee may include eligibility for Visit to learn more.

Transcripts

Military Experience

A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS).

The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape."

Due to the volume of applications received, we are unable to provide information regarding the status of your application. Please log in to your Government Jobs account and click "Application Status." If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Ariana Garcia at

NOTE : For temporary, contract or other supplemental staffing appointments : There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments : Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 hours work / week for participation.

To qualify for this position, applicants must possess the required "Minimum Education and Experience" AND all "Knowledge, Skills and Abilities" listed on the job posting. I understand that my application MUST include a complete work history in the "Work Experience" section, all education in the "Education" section, and credentials in the "Certificates and Licenses" section. I understand that a resume is NOT a substitute for completing the sections listed above. Also, I understand that Supplemental Questions are part of the application and the answers are used in the screening process; all questions must be answered completely and accurately.

What is your highest level of education?

Do you have experience with Microsoft 360 products?

If you answered YES to the previous question, please describe your experience with Microsoft 360 products. If you answered NO, please type NA.

Do you have experience with database management to include data entry, querying and / or reporting (SharePoint, Smartsheet, FIORI, etc.)?

If you answered YES to the previous question, please describe our experience with database management to include data entry, querying and / or reporting (SharePoint, Smartsheet, FIORI, etc.). If you answered NO, please type NA.

Do you have experience establishing and / or maintaining business office operations while ensuring efficient projects workflow and team engagement?

If you answered YES to the previous question, please describe your experience establishing and / or maintaining business office operations while ensuring efficient projects workflow and team engagement. If you answered NO, please type NA.

Do you have experience in planning, prioritizing, and / or coordinating multiple projects and assignments for timely follow-up and task completion?

If you answered YES to the previous question please describe your experience in planning, prioritizing, and / or coordinating multiple projects and assignments for timely follow-up and task completion. If you answered NO, please type NA.

Do you have experience in troubleshooting, problem-solving, and / or handling large volumes of confidential information with discretion and integrity?

If you answered YES to the previous question, please describe your experience in troubleshooting, problem-solving, and / or handling large volumes of confidential information with discretion and integrity. If you answered NO, please type NA.

Do you have experience composing a range of complex documents (letters, memos, reports, presentations, etc.) facilitating effective communication with internal and external stakeholders?

If you answered YES to the previous question, please describe your experience composing a range of complex documents (letters, memos, reports, presentations, etc.) facilitating effective communication with internal and external stakeholders. If you answered NO, please type NA.

Required Question

Salary : $38,516 - $67,404