What are the responsibilities and job description for the Cash Management, Payroll and Leave Administrator position at State of North Carolina?
Description of Work
Unleash your potential and make an impact! The Department of Commerce, Division of Workforce Solutions is currently accepting applications for the Cash Management, Payroll, & Leave Administration Technician in Raleigh.
This is a full-time position (40 hours per week) with State Benefits, including health insurance, as well as retirement. The Division of Workforce Solutions is currently working a Hybrid (onsite/offsite) Teleworking schedule.
The primary purpose of the position is to serve as the Payroll and Leave Administrator for the agency and using the Integrated HR-Payroll System (IHRPS), the Office of State Controller’s payroll/time management system, to process payroll for permanent employees. It converts various payroll reports to batches to be entered into FARS (DWS Financial Accounting System). It corrects leave request based on employee balances and accrual factors, as well as update leave balances as requested by HR for transfer employees. The position process reports in IHRPS, research discrepancies in employees' pay, ensuring that special deductions are accurate via email and telephone communication. It manually adjusts pay monthly in IHRPS for 40 or so employees. It identifies Cash Management requirements for each payroll. It manages and resolves employee or agency issues with IHRPS leave records. The position reviews and assesses data from appropriate screens in IHRPS to gather information to determine payroll or leave resolution. It contacts and collects from employees in overpaid status. It pays monthly payroll taxes, prepares and files annual returns. It files Federal withholding taxes semi-monthly and State withholding taxes monthly. The position researches and responds in writing to any correspondence received from the Internal Revenue Service as well as the NC Department of Revenue pertaining to various discrepancies. A candidate for this position must be able to explain and interpret payroll and leave inquiries from DWS employees and explain payroll guidelines accurately and consistently and effectively communicate with personnel in other departments in DWS.
The position certifies deposits and transfer funds to cover disbursements via NCFS (North Carolina Financial System) and Core Banking. It reconciles discrepancies within Bank Balance by research different NCFS screens for accuracy. It ensures DWS Disbursing Account balance reconciles with State Treasurer’s Office and Office of State Controller balances. It provides upkeep of deposits, expenses, and disbursement logs in Excel Spreadsheet for Cash Management controls. The position creates, inputs, and verifies journal entry for all receipts into FARS. It verifies and post other journal entries as needed. It processes voids in FARS, and stop payment requests in CORE banking. It researches unclaimed wire transfers and gathers appropriate documentation to acquire funds. It processes Daily Bank Deposits and Transfers to and from various State Agencies. It provides backup duties for Cash Verification role, Time Administrator, and Temporary Solution invoice reconciliation. A candidate for this position should be a self-starter and capable of performing job requirements with minimal supervision. This position requires problem solving skills and good organization skills.
About The Division Of Workforce Solutions
The mission of the North Carolina Division of Workforce Solutions (DWS) is to develop North Carolina's workforce talent, help individuals advance their career opportunities, and meet business workforce needs by connecting talent to jobs.
Incentives of NC State Employment
We value our employees and offer a wide variety of competitive and family-friendly benefits. Benefits to include:
Please Note: It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. enter
Knowledge, Skills And Abilities / Competencies
The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience Requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application (additional statement below). Click these links for additional information: Introduction to the Job Application and Addressing Knowledge, Skills and Abilities.
The successful candidate will document on the application that they possess ALL of the following:
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.
Associates degree in accounting from an appropriately accredited institution, or High school or General Educational Development (GED) diploma and two (2) years of experience in accounting work; or an equivalent combination of education and experience.
**INCLUDE ALL RELEVANT EDUCATION ON THE FORMAL APPLICATION. If a degree has not been completed, credit can be given for coursework if a transcript is attached to the application.**
Supplemental and Contact Information
About The Department Of Commerce
The North Carolina Department of Commerce is the state's lead agency for economic, community and workforce development. The department works with local, regional, national and international organizations to fulfill its mission to improve the economic well-being and quality of life for all North Carolinians.
Commerce is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
Our Agency uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. All applicants must complete and submit a state application for employment using the NEOGOV Online Job Application System (OSHR - Work for NC) for the State of North Carolina.
For consideration for this vacancy, all applicants must complete an on-line application using this link, https://www.governmentjobs.com/Applications/Index/northcarolina. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be evaluated for consideration.
Applications for positions requiring specific coursework must be accompanied by a copy of the applicant's transcript. If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education. If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
Our Agency supports the Governor’s Executive Order 303 which seeks to re-employ individuals that were previously incarcerated. Formerly incarcerated individuals are invited to apply for any vacant Commerce position(s) in which they believe they are qualified.
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.
For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855.524.5627.
Mel Stanberry
Salary/Recruitment Technician
North Carolina Department of Commerce
mel.stanberry@commerce.nc.gov
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For Permanent And Time-limited Appointments
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 hours work/week for participation.
01
The answers to the supplemental questions associated with this vacancy are verified against the education and work experiences documented in the 'Education' and 'Work Experience' sections of the application. Qualifying credit will be given for completed education and work experience that is documented in the respective sections. Please affirm by checking the following selection.
Concisely describe your professional knowledge and experience in government accounting methods, procedures, and accounting practices.
Note: "None" is an acceptable answer. Blank, "N/A", "See resume", or "See description of work" answers will result in an incomplete application, which cannot be referred to the hiring manager.
03
Concisely describe your professional knowledge and experience in develop formulas for moderately complex spreadsheets.
Note: "None" is an acceptable answer. Blank, "N/A", "See resume", or "See description of work" answers will result in an incomplete application, which cannot be referred to the hiring manager.
04
Have you viewed the two YouTube videos located within the vacancy announcement?
Are you a current government employee of the State of North Carolina?
Unleash your potential and make an impact! The Department of Commerce, Division of Workforce Solutions is currently accepting applications for the Cash Management, Payroll, & Leave Administration Technician in Raleigh.
This is a full-time position (40 hours per week) with State Benefits, including health insurance, as well as retirement. The Division of Workforce Solutions is currently working a Hybrid (onsite/offsite) Teleworking schedule.
- Salary Grade: NC05**
- Recruitment Range: $32,639 * $50,997***
The primary purpose of the position is to serve as the Payroll and Leave Administrator for the agency and using the Integrated HR-Payroll System (IHRPS), the Office of State Controller’s payroll/time management system, to process payroll for permanent employees. It converts various payroll reports to batches to be entered into FARS (DWS Financial Accounting System). It corrects leave request based on employee balances and accrual factors, as well as update leave balances as requested by HR for transfer employees. The position process reports in IHRPS, research discrepancies in employees' pay, ensuring that special deductions are accurate via email and telephone communication. It manually adjusts pay monthly in IHRPS for 40 or so employees. It identifies Cash Management requirements for each payroll. It manages and resolves employee or agency issues with IHRPS leave records. The position reviews and assesses data from appropriate screens in IHRPS to gather information to determine payroll or leave resolution. It contacts and collects from employees in overpaid status. It pays monthly payroll taxes, prepares and files annual returns. It files Federal withholding taxes semi-monthly and State withholding taxes monthly. The position researches and responds in writing to any correspondence received from the Internal Revenue Service as well as the NC Department of Revenue pertaining to various discrepancies. A candidate for this position must be able to explain and interpret payroll and leave inquiries from DWS employees and explain payroll guidelines accurately and consistently and effectively communicate with personnel in other departments in DWS.
The position certifies deposits and transfer funds to cover disbursements via NCFS (North Carolina Financial System) and Core Banking. It reconciles discrepancies within Bank Balance by research different NCFS screens for accuracy. It ensures DWS Disbursing Account balance reconciles with State Treasurer’s Office and Office of State Controller balances. It provides upkeep of deposits, expenses, and disbursement logs in Excel Spreadsheet for Cash Management controls. The position creates, inputs, and verifies journal entry for all receipts into FARS. It verifies and post other journal entries as needed. It processes voids in FARS, and stop payment requests in CORE banking. It researches unclaimed wire transfers and gathers appropriate documentation to acquire funds. It processes Daily Bank Deposits and Transfers to and from various State Agencies. It provides backup duties for Cash Verification role, Time Administrator, and Temporary Solution invoice reconciliation. A candidate for this position should be a self-starter and capable of performing job requirements with minimal supervision. This position requires problem solving skills and good organization skills.
About The Division Of Workforce Solutions
The mission of the North Carolina Division of Workforce Solutions (DWS) is to develop North Carolina's workforce talent, help individuals advance their career opportunities, and meet business workforce needs by connecting talent to jobs.
Incentives of NC State Employment
We value our employees and offer a wide variety of competitive and family-friendly benefits. Benefits to include:
- 12 Annual Paid Holidays
- North Carolina State Health Plan administered by Aetna
- Supplemental Benefits including Flexible Spending Accounts, Accident Insurance, Cancer & Specified Disease, Critical Illness, Dental and Vision
- NC State Retirement (TSERS)
- WeSave Employee Discounts
Please Note: It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. enter
Knowledge, Skills And Abilities / Competencies
The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience Requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application (additional statement below). Click these links for additional information: Introduction to the Job Application and Addressing Knowledge, Skills and Abilities.
The successful candidate will document on the application that they possess ALL of the following:
- Considerable knowledge of government accounting methods, procedures, and accounting practices needed to perform the work.
- Knowledge of a variety of technology, financial systems, and software packages to create and maintain data.
- Ability to develop formulas for moderately complex spreadsheets. This position must be able to apply Office of State Controller (OSC) payroll guidelines to process payroll in IHRPS.
- Ability to verify and ensure accuracy and validity of moderately complex transactions.
- Ability to examine accounting records to assure adherence to accounting standards and regulations.
- Ability to maintain and manage accounting records of moderate variety and complexity, including preparation of financial statements and reports.
- Ability to record, compile, summarize, analyze, and monitor data.
- Ability to explain and interpret financial information and to interpret oral and/or written guidelines to solve problems.
- Must be able to meet deadlines and have strong attention to detail.
- Must be able to exercise judgement and prioritize work in order to meet daily deadlines.
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.
Associates degree in accounting from an appropriately accredited institution, or High school or General Educational Development (GED) diploma and two (2) years of experience in accounting work; or an equivalent combination of education and experience.
**INCLUDE ALL RELEVANT EDUCATION ON THE FORMAL APPLICATION. If a degree has not been completed, credit can be given for coursework if a transcript is attached to the application.**
Supplemental and Contact Information
About The Department Of Commerce
The North Carolina Department of Commerce is the state's lead agency for economic, community and workforce development. The department works with local, regional, national and international organizations to fulfill its mission to improve the economic well-being and quality of life for all North Carolinians.
Commerce is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
Our Agency uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. All applicants must complete and submit a state application for employment using the NEOGOV Online Job Application System (OSHR - Work for NC) for the State of North Carolina.
- PLEASE NOTE** It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
For consideration for this vacancy, all applicants must complete an on-line application using this link, https://www.governmentjobs.com/Applications/Index/northcarolina. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be evaluated for consideration.
Applications for positions requiring specific coursework must be accompanied by a copy of the applicant's transcript. If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education. If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
- INCLUDE ALL RELEVANT EDUCATION, WORK EXPERIENCE IN THE DESIGNATED EDUCATION AND WORK HISTORY SECTION ON THE FORMAL APPLICATION***
- Applicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty) to their applications.
- Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
- Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax.
Our Agency supports the Governor’s Executive Order 303 which seeks to re-employ individuals that were previously incarcerated. Formerly incarcerated individuals are invited to apply for any vacant Commerce position(s) in which they believe they are qualified.
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.
For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855.524.5627.
Mel Stanberry
Salary/Recruitment Technician
North Carolina Department of Commerce
mel.stanberry@commerce.nc.gov
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For Permanent And Time-limited Appointments
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 hours work/week for participation.
01
The answers to the supplemental questions associated with this vacancy are verified against the education and work experiences documented in the 'Education' and 'Work Experience' sections of the application. Qualifying credit will be given for completed education and work experience that is documented in the respective sections. Please affirm by checking the following selection.
- I acknowledge that per the above statement, I will be given consideration for qualifying credit for all education or work experience included in the 'Education' and 'Work Experience' section of the application.
Concisely describe your professional knowledge and experience in government accounting methods, procedures, and accounting practices.
Note: "None" is an acceptable answer. Blank, "N/A", "See resume", or "See description of work" answers will result in an incomplete application, which cannot be referred to the hiring manager.
03
Concisely describe your professional knowledge and experience in develop formulas for moderately complex spreadsheets.
Note: "None" is an acceptable answer. Blank, "N/A", "See resume", or "See description of work" answers will result in an incomplete application, which cannot be referred to the hiring manager.
04
Have you viewed the two YouTube videos located within the vacancy announcement?
- Yes
- I was not able to locate the videos
- I was not able to download the videos
- I was not able to watch the videos
Are you a current government employee of the State of North Carolina?
- Yes, I am a current permanent State of North Carolina employee.
- Yes, I am a current temporary State of North Carolina employee.
- No, I am a prior State of North Carolina employee with RIF priority re-employment consideration.
- No, I am not a current State of North Carolina employee.
- Required Question
Salary : $32,639 - $50,997
