Executive Assistant

Salary : Depends on Qualifications

Location : Wake County, NC

Job Type : Permanent Full-Time

Job Number : 25-02566 60087985

Department : Community College System

Division : Executive Division

Opening Date : 02 / 21 / 2025

Closing Date : 3 / 7 / 2025 5 : 00 PM Eastern

Job Class Title : NCCCS Exempt Professionals

Position Number : 60087985

Salary Grade : FR

Description of Work

• This position is an onsite position and will be required to be in the office during normal business hours 5 days per week. Limited evening work and travel may be required to support agency events and meetings.

The North Carolina Community College System (System Office) is a statewide network of 58 public community colleges. The system enrolls over 500,000 students annually. It is the 3rd largest in the nation based on the number of colleges. It also provides data to the North Carolina Learning Object Repository by collecting, contributing, and sharing digital learning resources for use in traditional or distance learning environments. The mission of the North Carolina Community College System is to open the door to high-quality, accessible educational opportunities that minimize barriers to post-secondary education, maximize student success, develop a global, multicultural, and competent workforce, and improve the lives and wellbeing of N.C. citizens. To learn more about the NC Community College System Office and the Great 58 visit our website About Us | NC Community Colleges.

This position serves as the executive assistant to the President and Chief of Staff. Public contact is a major component of this position, both internal and external to the organization. Work requires contact with program staff, managers of other units within the organization, representatives of other state agencies / universities, students, college presidents, elected / appointed representatives, State Board members and the public. This position will support the System President and Chief of Staff by providing office coordination, including scheduling, travel arrangements and travel reimbursement. This position will provide support for meetings including recording meeting minutes, creating invitations and agendas, proof reading documents and other forms of communication. Technology skills are essential in maintaining files, providing technical support for virtual meetings and communicating meeting arrangements with participants.

The recruitment salary is up to $70,000.

This is a full-time position (40 hours per week) with

Knowledge, Skills and Abilities / Competencies

To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they possess all of the following :

Management Preferences :

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an 'equivalent combination of education and experience.' If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelor's degree, preferably in business administration or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative / office management experience; or Associate's degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and four years of progressively responsible administrative / office management experience; or High school or General Educational Development (GED) diploma and six years of progressively responsible administrative / office management experience; or an equivalent combination of education and experience

Supplemental and Contact Information

All System employees are valued and offered a wide variety of competitive and family-friendly benefits. The state of North Carolina provides excellent comprehensive benefits. Employees may choose to participate in health insurance options, standard and supplemental retirement plans, and the NC Flex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave, and personal observance is available to eligible employees. Some highlights include :

Learn more about employee perks / benefits :

The North Carolina Community College System Office uses the Merit-Based Recruitment and Selection Plan to fill positions SUBJECT to the State Human Resources Act with the most qualified applicants. When a salary range or recruitment range is posted, the actual salary will be based on relevant competencies, knowledge, skills and abilities, internal equity, and budgetary considerations pertinent to the advertised position. All post-high school degrees must be from appropriately accredited institutions.

Individuals interested in applying for this position must complete the online process at https : / / www.nc.gov / jobs , Résumés will not be accepted in lieu of the application. Work history and credentials must appear on the application to receive consideration during the selection process.

For further information, please contact :

Paul Makowski, Agency HR Consultant

North Carolina Community College System

Human Resources | Caswell Building

5001 Mail Service Center | Raleigh, NC 27699-5001

Phone : (919) 807-7225 | Fax : (919) 807-7222

Email :

NOTE : For temporary, contract or other supplemental staffing appointments : There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments : Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 hours work / week for participation.

I understand that the max recruitment range of this position is $70,000. Your salary will be calculated based on the total months of related education and experience you have.

Do you have experience coordinating executive level meetings and meetings logistics?

Do you have experience organizing and maintaining electronic and hard copy files?

Do you have experience creating meeting agendas and taking accurate meeting minutes?

Do you have demonstrated knowledge in technology skills and virtual technology skills

Required Question

Salary : $70,000