Lead Administrative Associate II

Hiring Range:  $45,184 

Employee will independently perform a moderate variety of tasks within specific work guidelines. Time is spent dealing with co-workers, the traveling public, reservations, performing tasks in support of the Ferry Operation. Work requires general knowledge of office practices and procedures to review, verify, complete, record, and/or balance records, reports and figures. Interaction with other employees and the public to gather, relay and explain information, to establish and update records/reports or to determine eligibility for services. Employees usually function independently within defined guidelines. High volume computer skills are required in SAP/Fiori. Matters requiring additional interpretation are referred to the immediate supervisor.

Duties include but are not limited to:

• Supervise, plan and review all personnel under the direction of the Director and Deputy Director in the absence of the Operation Manager. Serve as an alternate Facility Security Officer (FSO) as required by USCG/Homeland Security having been trained according to policy. Assisting manager with scheduling of employees on a shift basis.
• Compiling bi-weekly payroll information for data entry utilizing Excel, recording working time of staff, assuring correctness. Checking leave balances in SAP to assure adequate leave is available.  Once timesheets are verified and signed, filing to allow quick access of documents when needed.  
• Record and Report traffic figures, overtime and various reports on a shift basis. Compile and coordinate a variety of reports regarding the work process with supervisor and upper management.  
• Processing of travel reimbursements for employees at operation.  Assisting employees with USCG renewals, gathering sea time and obtaining drug testing letters to be sent to USCG.
• Office Equipment Operation – Daily operation of office equipment and the ability to keep maintained for operation. Apply skill to use a variety of office equipment. 
• Maintain files for coordination of workflow in office workstation.  Maintain inventory of supplies needed for office operation.  Assuring printed materials for traveling public are in supply and displayed for use. Entering fuel consumption daily in the SAP system.
• Public Contact - Interact with customers and the traveling public in a professional way and according to policy.  Screen communications based on predetermined guidelines.  All other duties as required.

This position is located at the Pamlico River Ferry Operation in Bath, NC 

Shift works 7 days on – 7 days off (Tuesday through Monday)

Possession of a Transportation Worker Identification Credential (TWIC) issued by the Transportation Security Administration (TSA) is preferred.

Applicants must submit an application that clearly reflects work experience that demonstrates the following:

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

Graduation from high school and demonstrated possession of knowledge, skills and abilities gained through at least one year of office assistant/secretarial experience; or an equivalent combination of training and experience.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application.  If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

Salary : $31,200 - $49,340