Administrative Assistant/Driver

Assists with transportation needs for the Principal:

Drives to meetings, conferences, and events within and outside of Ohio, including occasional overnight travel; provides transportation support to and from work; attends occasional afterschool activities to support.

Provides comprehensive administrative support to OSSB leadership and staff:

Performs office tasks (e.g., copying, filing, typing, printing, scanning, faxing); manages conference room availability and ensures adequate space for meetings; maintains an organized workspace; assists with assembling and preparing documents, reports, and presentations; processes invoices and tracks budgets; purchases supplies and equipment for staff; assists with payroll and prepares timesheets; manages personnel and fiscal records; prepares meeting agendas and sign-in-sheets; acts as a liaison between front office and superintendent’s office.

Provides technical and research assistance:

Utilizes Microsoft 365 (e.g., Word, Excel, Forms) to create reports, publications, memos, and surveys; conducts research and analyzes materials to provide recommendations and technical advice to administrators; assists with customer satisfaction surveys, and develops procedures aligned with program policies; maintains the Principal’s calendar, including scheduling and researching meetings, classroom observations, interviews, time with staff; provides support for computer technology and assistive devices, including on-the-job training for braille technology, and other assistive tools.

Provides reading and audio support:

Reads and reviews hard copy and electronic materials aloud to assist employees, ensuring a clear and articulated pace; takes notes, transcribes audio, and assists with dictation tasks; receives training in and provides audio description.

Supports public relations and communications:

Responds to inquiries and complaints and provides accurate information about the OSSB programs; represents the administrator at meetings and conferences, transmits directives, and maintains positive relationships with staff and external stakeholders.

Performs other administrative related duties as required or requested:

Provides emergency and safety assistance support during building evacuation drills or emergencies, including the use of safety equipment; assists with developing and delivering staff training sessions; completes special assignments and projects.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

• Must hold valid driver's license.
• Ability to work onsite daily and travel as needed, including overnight stays.
• Strong organizational, time management, and communication skills.
• Proficiency in Microsoft 365 applications and basic office technology.
• Flexibility to work extended hours or adjust schedules based on program needs.
• Physical ability to lift and transport materials (up to 10 lbs.) and assist with meeting setups.
• Ability to work independently, follow instructions, and meet deadlines effectively.
• Successful completion of required training, including reading assessments and evacuation procedures.

Job Skills: Administrative support/services, Clerical & Data Entry, Operational Support, Payroll, Transportation, Attention to Detail, Collaboration, Organizing and Planning, Time Management, Written Communication

• The State of Ohio is an Equal Employment Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, gender identity or expression, national origin (ancestry), military status, disability, age (40 years or older), genetic information, sexual orientation, or caregiver status, in making employment-related decisions about an individual.
• The Ohio Deaf and Blind Education Services is committed to providing access and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act and other applicable laws. To request an accommodation please email Kimberly Basil (basil@osdb.oh.gov).
• The final candidate selected for the position will be required to submit a urinalysis to test for illegal drug use prior to an appointment. The State will decline to extend a final offer of employment to any applicant with a verified positive test result. Also, an applicant with a positive test result will not be considered for a position with the State of Ohio for a period of one year.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.