Administrative Coordinator

What You'll Do:

The following duties are standard for this position. They are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Performs routine tasks (e.g., typing, creating and editing files, filing, data entry) and non-routine administrative tasks (e.g. independently interprets tasks and prepares correspondence, briefing, data compilation and analysis, and other materials for the College on behalf of the Director).

Enhances office efficiency by acting for and relieving the Director of difficult and/or time- consuming administrative duties. Identifies office needs and creates or obtains necessary tools (e.g. procedures, databases) to enhance efficiency. Develops workflow processes and standard operating procedures.

Conducts research independently in order to inform decision-making and project implementation. Assists Director with implementing and monitoring continuous improvement processes. Facilitates and expedites the Director’s review process by proactively locating, organizing, and interpreting information to aid in decision making.

Creates and maintains a centralized coordinated process for projects. Develops and implements special assignments assigned by the Director. Assists with coordination, preparation, and management of special projects of the College.

Works effectively with Supreme Court staff, internal and external constituents. Responds to inquiries from Court employees and constituents.

Coordinates and manages business functions for the office in coordination with other Judicial College staff.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

What we’re looking for:

This position requires a high school diploma or equivalent. A minimum of three years of experience working in a professional administrative support position with significant responsibilities is required. Bachelor’s degree preferred.

Good analytical and problem-solving skills.

The ability to perform a variety of administrative assignments with minimal direction using a high degree of independent judgment and the ability to prioritize a large volume of on- going tasks and projects in an environment with regular disruptions and distractions while maintaining attention to detail, tact, and decorum.

Excellent time management and organization skills. Ability to meet multiple deadlines and deal with shifting priorities.

Strong writing skills and the ability to create complete and concise correspondence. Must exhibit excellent spelling, grammar, punctuation use, and professional formatting of documents and presentations.

The ability to work both independently and as a team member.

The ability to work under pressure, discreetly handling all aspects of the job with professionalism, patience, discretion, and confidentiality.

General administrative skills such as: scheduling, calendar management, public records management, database management, and the planning and preparation of meetings, speaking engagements, and trips. Previous responsibility coordinating events for internal and external constituents preferred.

A high level of competency using advanced functions in Microsoft Word, Excel, Outlook, and PowerPoint. Experience with Microsoft Access, Publisher and other software and platforms.

Excellent technological skills, including the operation of multi-function devices such as: printers, copiers, scanners, label makers, office phones, and fax machines. Must effectively use technological education tools such as: PCs, laptops, multimedia projectors, websites, videos, printed display materials, and flip charts. Must be able to set up and test equipment, trouble-shoot, and solve minor equipment problems.

This is a non-exempt unclassified position that reports to the Director, Judicial College. The starting salary, which is commensurate with experience, is $54,745.60 - $69,492.80.

Application Process
Formal consideration of interested applicants responding to this job announcement will begin January 31, 2025. Mailed or faxed applications will be accepted. To be considered for this position, candidates must apply online at www.careers.ohio.gov or deliver an application by February 17, 2025, to the Supreme Court of Ohio, 65 S. Front St., Columbus, OH 43215.

1. Complete application online
2. Complete the supplemental questions online
3. Upload a resume
4. Upload a cover letter with Salary Requirements

Only completed applications will be considered. In response to your application, this system will send you a confirmation email. Interviews will be scheduled as soon as practicable. We will contact you if you are selected for an interview. Please do not duplicate your application and please, no phone inquiries.

The Supreme Court of Ohio is an equal employment opportunity employer that supports an alcohol and drug-free, and a weapons and violence free, work environment.

Background Check
The final candidate selected for the position will be required to undergo a pre-employment drug screening and a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.