Payroll Specialist

What you will do:

Payroll Processing - Serves as primary backup for payroll processing for over 1,500 Supreme Court staff, judges, retired assigned judges and court personnel throughout the State encompassing three distinct pay cycles. Assists with providing support to staff and affiliated agencies and local/state courts for payroll and HR inquires.
Employee Transactions - Assists with new hires, retirements, resignations, terminations, and benefit administration for all Justice Chambers, Affiliated Offices, judges, clerk of courts and court of appeals staff, including processing of prior service and leave separation procedures.
Report Preparation - Prepares queries or reports using spreadsheets, databases, or other tools to track payroll and HR information. Assists with independent contractor reporting and all required paperwork for OPERS. Processes reports to supply to local/state courts for tracking of leave balances. Ensures accuracy and reports any inconsistencies immediately for adjustments.
Compensation Review - Serves as primary reviewer for annual compensation projects.
New Judge Orientation: Assists with annual new judge orientation to include tracking of new hire paperwork and other documents.
Documentation - Initiate, distribute, track, and audit PAFs and EDCFs. Maintain and update all payroll and related tracking sheets. Assists with documentation for the annual payroll audit. Maintain updated job aids for payroll related forms on the Courts Intranet. Maintain an active roster for the Clerk of Courts and Courts of Appeals contact information.
Leaves and ADA Contact - Serves as the primary point of contact for employees regarding leaves of absence and accommodations requests. Provides instruction and guidance on processes, policies, paperwork, time management, and more. Manages the review, approval, and correspondence process in collaboration with HR Office leadership.
Leave Tracking - Assists in setting up leave cases in UKG, tracking and updating OAKS as necessary. Responsible for running leave balance reports for Court of Appeals for distribution every other week and reporting any discrepancies to supervisor. Provides assistance as necessary during annual leave conversion.
Workers Compensation - Serve as the liaison for employees with the Supreme Court’s workers compensation vendor. Monitors workers compensation cases with the vendor and serves as the main point of contact regarding issues, updates, etc.
File Management: Perform HR file management activities related to physical files and digital files in OnBase in collaboration with the Employment Specialist.
Administrative Tasks - Performs various administrative duties, including drafting correspondence and reports, answering and triaging HR Department phone calls, manage department mail, and respond to inquiries including employment verifications.
Department Support - Crosstrain with the Employment Specialist and the Benefits and Employee Development Specialist; provide backup as needed.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

What we’re looking for:

Requires a bachelor’s degree or equivalent in HR or related field.

A minimum of three years of professional experience, with a focus in the human resources field. Experience in payroll is required. Experience in leave management is preferred.

HR Knowledge - Familiar with business, human resources, public administration, employment laws, rules, policies, and customer service techniques.
HR Systems - Experience with HRIS and timekeeping systems, including system integration to support the organization. PeopleSoft and Kronos experience is a plus.
Payroll Knowledge - Knowledge of state and federal laws, rules, procedures, and standards governing payroll practices preferred.
Microsoft Office – Proficiency in Word, Excel, PowerPoint, and related applications.
Customer Service – Works with customers to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations.
Interpersonal Skills - Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
Communication - Demonstrates exceptional communication skills, both verbal and written, with the ability to convey information clearly and effectively.
Independence and Teamwork - Ability to work independently or part of a team.
Time Management - Ability to prioritize tasks effectively, meet deadlines, and adjust to changing demands.
Attention to Detail - Ability to be efficient, organized, and exhibit a high level of attention to detail to create a work product with a minimum number of errors.
Problem Solving - Ability to troubleshoot, think critically, and solve issues independently.
Innovation & Creativity – Ability to develop unique solutions.

Application Process

This position reports to the Payroll and Human Resources Administrator. The salary range for this position, which is commensurate with experience, is $65,000.00 - $73,299.20.

Formal consideration of interested applicants responding to this job announcement will begin April 7, 2025, and will continue until the position is filled. To be considered for this position, candidates must apply online at www.careers.ohio.gov or deliver an application by April 13, 2025, to the Supreme Court of Ohio, 65 S. Front St., Columbus, OH 43215 and attach or enclose all of the following:

1. Complete application
2. Supplemental questions
3. Resume or CV
4. Cover letter

Only completed applications will be considered. In response to your application, this system will send you a confirmation email. Interviews will be scheduled as soon as practical. We will contact you if you are selected for an interview. Please do not duplicate your application and please, no phone inquiries.

Supplemental Information:
Position is eligible to work remotely: This position may elect to work one remote day per week or receive a commuter stipend each paycheck. Remote work is with supervisor approval.

At-Will Employment
The Supreme Court of Ohio is an at-will employer that seeks to attract, employ, and retain highly skilled and motivated individuals, attempts to maintain staff continuity for the efficiency of its operation, and desires to foster and maintain an ethical, professional, and impartial work environment. Pursuant to Adm. P. 4 (At-Will Employment), no person shall be offered or denied a position of employment with the Court, and no employee shall have the employee's employment terminated based solely upon political party affiliation, political activity permitted under Adm. P. 17 (Employee Code of Ethics), or other partisan considerations. Further, no employee shall have the employee's employment terminated with or without cause unless upon the concurrence of a majority of the Court.

The Supreme Court of Ohio is an equal employment opportunity employer that supports an alcohol and drug-free, and a weapon and violence-free, work environment.

Background Check Information:
The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.