What are the responsibilities and job description for the Program Administrator 1 position at State of Ohio Jobs?
Assists in program direction by overseeing Willow Works/PH&E & relieving supervisor of non-routine administrative duties (i.e., acts for administrator; conducts staff meetings regarding program implementation, work policies & procedures, represents the developmental center at meetings or conferences; monitors manpower needs & insures sufficient number of personnel to complete special assignments/projects) & formulates & implements program policy (i.e., Habilitation Services Program & Regional Resource Program [i.e., coordinates & schedules use of PH & E facility [e.g., pool, gym] by individuals, staff & community groups); transmits decisions, directives, rules, policies, directives & other pertinent information to all levels of staff; serves as member of Incident Review Committee (e.g., reviews unusual incidents, makes recommendations for further investigations & preventative measures & analyzes data for trends).Assist Willow Works & PH&E with supplies & oversees Willow Works/PH&E
Supervises activity therapy staff(e.g., makes recommendations to hire, evaluates employee job performance, processes requests for leave [e.g., reviews for completion/errors, recommends approval/disapproval]: monitors employee attendance, investigates work related injuries & illnesses, implements corrective action procedures [e.g., investigates, presents findings, recommends/delivers reprimands]; Monitor/track all employee training & follow up with new employees; Handles confidential information & documents & is privy to highly sensitive information, materials & conversations (e.g., disciplines, investigations, complaints, DD business & directives); assists in development of policies & procedures; participates in Step 1 grievances [e.g., hears grievances, investigates, prepares & delivers goals & objectives]: & plans activity treatment programs [e.g., ensures delivery of active treatment to meet ICF/DD, Licensure & Administrative Rules, assures assessments are completed in response to referrals, ensures that programs & services are delivered in accordance with individuals’ OISP by direct observation & participation], ensures completion of individuals participation & progress, [e.g., progress summaries, OISP input, production records]; coordinates budge planning for Willow Works area & coordinates activity program with other departments or agencies to provide developmental center & community-wide events & services (e.g. holiday events, picnics, Special Olymics, developmental games, transportation/scheduling of vehicles for events).
Prepares, maintains & oversees preparation & maintenance of work related documentation (e.g.. prepares supply & equipment requisitions & work order requests; prepares inventory of supplies & equipment; writes reports; maintains files; sends notices & produces announcements/bulletins for special events participation; maintains records/documentation for compliance with agency standards [e.g., Department of Health]; maintains files & follows retention schedules; assists in placing information in training books; maintains filing system; orders & maintains supplies; sorts & distributes mail; copies routine &/or highly confidential material; maintains tracking system & ensures deadlines are met; composes memos, letters & reports at the request of administrators (e.g., Program Director, Superintendent’s office, or Deputy Director’s Office); serves as back up in the absence of other PA1’s (e.g., Superintendent’s Office); maintains Program Office business calendar; attends training/in-services as needed; completes other related duties as assigned.
Attends & participates in meetings, conferences &/or training sessions; conducts staff development training [mandatory & elective] in area of responsibility; attends meetings [e.g., departmental, Administrative Staff meetings[e.g., departmental, Administrative Staff meetings]; meets with outside resources to secure & maintain off-grounds & on-grounds activities & involvement; serves on committees {e.g., Incident Review Committee, Wellness Committee, Health & Safety Committee} & work groups as assigned]; attends required training, [ e.g., First Aid, Fire Safety, CPR]: performs various miscellaneous tasks (e.g., ensures cleanliness & maintenance of program area & related equipment & materials [pool, gym, PH&E, day programming areas]: provides direct active treatment services to individuals & completes related documentation; completes other related duties as assigned (e.g., accompanies indivudals on outings, cares for individuals’ basic needs, operates moor vehicles
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
- Childbirth, Adoption, and Foster Care leave
- Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
- Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
- Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
- Or completion of undergraduate core program in business administration, management science or public administration; 12 mos. trg. or 12 mos. exp. in supervisory, administrative &/or managerial position which involved limited research & public contact. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license.
- Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 12 mos. trg. or 12 mos. exp. in supervisory, administrative, managerial &/or staff position which involved limited research & public contact. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license.
- Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills: Program Management
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free WorkplaceThe State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
