What are the responsibilities and job description for the State Procurement Analyst position at State of Ohio Jobs?
What You'll Do:
Assists state agencies in developing Competitive Sealed proposals (CSPs) for non-data processing & non-telecommunication procurement:
- Identifies & defines agency’s needs through observation & interview of key personnel
- Determines size & scope & complexity of project & determines agency’s ability to manage & support projects
- Identifies additional areas to be considered in project life cycle
- Prepares specifications of CSP based on information obtained from agency
- Identifies vendors that can respond to vendor questions for clarification of contractual terms & conditions
- Evaluates vendor responses & recommends vendor selection
- Reports to State Emergency Operations Center (SEOC) as assigned to provide resource support & logistics for impacted areas
Ensures consistency & compliance with State of Ohio & National Institute of Governmental Purchasing (NIGP) policies & procedures:
- Interfaces with vendors, sales representatives, multiple levels of agency personnel & legal counsel regarding feasibility & cost effectiveness of projects
- Coordinates meetings
- Prepares correspondence with vendors, attorneys & agency personnel
- Resolves problems between vendors & agencies.
Training & Development Required to Remain in Class After Employment:
Must obtain a Certified Professional Public Buyer (CPPB) or Certified Ohio Procurement Agent (COPA) within one (1) year of eligibility, or within four (4) years of accepting position in this classification, whichever comes first. CPPB certification and COPA certification must be maintained through recertification every five (5) years as required by the Universal Public Purchasing Certification Council for the CPPB, and the Ohio Public Procurement Certification Council for the COPA. Failure to obtain or maintain certification is cause for removal
Why Work for the State of OhioAt the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
- Childbirth, Adoption, and Foster Care leave
- Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
- Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
- Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Minimum Qualifications:
- Or equivalent of Minimum Class Qualifications for Employment noted above.
Job Skills: Purchasing, Stores, Inventory, Data Analytics, Computer Literacy, Project Management, Managing Meetings, and Building Consensus
Knowledge, Skills and Abilities:
Knowledge of
(1) Department of Administrative Services’ state purchasing policies & procedures & Ohio laws & rules pertaining to procurement*
(2) business administration
(3) public relations
(4) management
(5) purchasing & procurement
(6) value & statistical analysis
(7) data collection & analysis
(8) project management
(9) State Emergency Operations Center protocol*
Skill in
(10) operation of personal computer & associated hardware (e.g, Microsoft Word, Excel, Access, Outlook, PowerPoint)
(11) use of calculator.
Ability to
(12) collect & analyze data
(13) assess customer needs
(14) evaluate customer ability to manage & support proposed project
(15) determine project size, scope & complexity
(16) identify & evaluate suitable vendors
(17) develop competitive sealed proposal specifications
(18) prepare & maintain accurate records & reports
(19) handle routine & sensitive in-person, telephone & written contacts with customers, vendors sales representatives & other government personnel.
*developed after employment.
Supplemental Information- Hybrid Telework: This position is currently hybrid telework eligible under the current DAS telework agreement with an in-person component at the General Service Center (4200 Surface Road, Columbus, 43228). The quantity and scheduling of on-site days may be subject to change at any time based on business need.
- When completing your online Ohio Civil Service Application, be sure to clearly describe how you meet the qualifications outlined on this job posting.
- All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application.
- If you require a reasonable accommodation for the application process, please email the Human Resources contact on this posting so arrangements can be made
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free WorkplaceThe State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
