What are the responsibilities and job description for the Paralegal / Legal Records Manager position at State of Ohio?
Who We Are
The Ohio Facilities Construction Commission (OFCC) oversees capital projects undertaken by state agencies and state-supported higher education institutions; manages Ohio's school facility programs which support the construction and renovation of public K-12 schools; and administers the funding for community-based cultural and sports facilities projects.
The Commission sets uniform rules, procedures, and standardized documents for state construction under Chapter 153.
The legislature established the Commission in 2012 with the merger of the Ohio School Facilities Commission (OSFC) and the former Office of State Architect. In 2013, the Commission undertook oversight of the cultural facilities grants program. In 2017, the legislature further folded all OSFC duties and responsibilities into the Commission, consolidating guidance and oversight for its various programs into one entity.
In 2021, the Commission celebrated 100 years of public construction in the Buckeye State.
What We Do
The Ohio Facilities Construction Commission oversees capital projects undertaken by state agencies and state-supported institutions of higher education; manages Ohio's school facility programs which provide support for the construction and renovation of public K-12 schools; and administers the funding for community-based cultural and sports facilities projects.
What You'll Do
OFCC values its internal diversity and pledges to cultivate an inclusive and engaging environment for all employees where differences are embraced and celebrated. The agency commits to building a workforce that champions the advancement of DEI principles and initiatives. The values on which these efforts are founded are respect, empathy, transparency, equality, and equal access.
What’s In It For You
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
Medical Coverage
Quality, affordable, and competitive medical benefits are offered through the Ohio Med PPO plan.
Dental, Vision, and Basic Life Insurance
Dental, vision, and basic life insurance premiums are free after one year of continuous service.
Time Away from Work and Work/Life Balance
Paid time off, including vacation, personal, and sick leave
11 paid holidays per year
Childbirth/Adoption leave
Maternity Benefits Available To Enrolled State Employees
The State of Ohio is expanding maternity health care benefits available to state employees enrolled in the Ohio Med PPO and Ohio Med NN (narrow network) medical plan options. Several prenatal, childbirth, and post-childbirth services will be provided at no out-of-pocket cost to employees utilizing network providers.
Examples of services now covered by network providers at 100% include:
Prenatal care, including physician visits and examinations.
Home health care services are designated as maternity care (for expectant members on bed rest).
Inpatient claims for all types of delivery.
Inpatient NICU claims, from birth through discharge.
Postpartum care, including office visits for follow-up, and procedures/treatments directly related to maternity.
Medications prescribed for both antepartum and postpartum conditions (e.g., morning sickness, postpartum depression). Medical services provided by non-network providers will be processed at the applicable coinsurance, deductible, and out-of-pocket limits.
Prescription drugs that are directly related to maternity care will be covered with no copay. The State of Ohio has collaborated with the prescription drug third-party administrator (OptumRx) to provide a list of covered medications that can be approved for zero copays via prior authorization from providers.
Employee Development Funds
The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.
Ohio Public Employees Retirement System
OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.
Deferred Compensation
The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.
Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with Disabilities. The State of Ohio is committed to providing access, inclusion, and reasonable accommodation in its services, activities, programs, and employment opportunities per the Americans with Disabilities Act (ADA) and other applicable laws.
Required
Ohio Facilities Construction Commission
Agency Contact Name and Information
Channing McNeal - channing.mcneal@ofcc.ohio.gov
Unposting Date
May 2, 2025, 11:59:00 PM
Work Location
BWC 4th Floor
Primary Location
United States of America-OHIO-Franklin County-Columbus
Compensation
$31 - $38 per hour *Commensurate with experience
Schedule
Full-time
Classified Indicator
Unclassified
Union
Exempt from Union
Primary Job Skill
Records Management
Technical Skills
Basic Documentation, Regulatory Compliance, Operational Support, Board and Commission Compliance , Administrative support/services
Professional Skills
Analyzation, Attention to Detail, Organizing and Planning, Responsiveness, Confidentiality
Agency Overview
The Ohio Facilities Construction Commission (OFCC) oversees capital projects undertaken by state agencies and state-supported institutions of higher education; manages Ohio's school facility programs which provide support for the construction and renovation of public K-12 schools; and administers the funding for community-based cultural and sports facilities projects
The Ohio Facilities Construction Commission (OFCC) oversees capital projects undertaken by state agencies and state-supported higher education institutions; manages Ohio's school facility programs which support the construction and renovation of public K-12 schools; and administers the funding for community-based cultural and sports facilities projects.
The Commission sets uniform rules, procedures, and standardized documents for state construction under Chapter 153.
The legislature established the Commission in 2012 with the merger of the Ohio School Facilities Commission (OSFC) and the former Office of State Architect. In 2013, the Commission undertook oversight of the cultural facilities grants program. In 2017, the legislature further folded all OSFC duties and responsibilities into the Commission, consolidating guidance and oversight for its various programs into one entity.
In 2021, the Commission celebrated 100 years of public construction in the Buckeye State.
What We Do
The Ohio Facilities Construction Commission oversees capital projects undertaken by state agencies and state-supported institutions of higher education; manages Ohio's school facility programs which provide support for the construction and renovation of public K-12 schools; and administers the funding for community-based cultural and sports facilities projects.
What You'll Do
- Acts as Records Manager for the Ohio Facilities Construction Commission (OFCC) including review, preparation, and logging records for retention, off-site storage, and disposition following OFCC’s records retention schedules
- Independently manages a system of data collection & records maintenance (i.e., hard copy & electronic records) for OFCC & acts as lead worker over clerical staff assigned
- Establishes procedures for maintenance & storage of records
- Maintains inventory of records
- Establishes retention periods based upon their administrative, legal & fiscal value & presents retention schedule to OFCC and Records Management Section of the Department of Administrative Services for approval
- Controls distribution of records
- Responds to inquiries & requests for information
- Maintains communication with various OFCC divisions for the purpose of obtaining & distributing information & carrying out records maintenance responsibilities
- Advises OFCC staff concerning data collection & records maintenance
- Provides testimony or affidavits, as needed related to OFCC records maintenance; prepares policies and provides training on records management
- Provides paralegal support for Legal Staff relevant to OFCC school, higher education & agency construction projects on an as-needed basis
- Produces spreadsheets, reports & general correspondence as required
- Other duties as required
OFCC values its internal diversity and pledges to cultivate an inclusive and engaging environment for all employees where differences are embraced and celebrated. The agency commits to building a workforce that champions the advancement of DEI principles and initiatives. The values on which these efforts are founded are respect, empathy, transparency, equality, and equal access.
What’s In It For You
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
Medical Coverage
Quality, affordable, and competitive medical benefits are offered through the Ohio Med PPO plan.
Dental, Vision, and Basic Life Insurance
Dental, vision, and basic life insurance premiums are free after one year of continuous service.
Time Away from Work and Work/Life Balance
Paid time off, including vacation, personal, and sick leave
11 paid holidays per year
Childbirth/Adoption leave
Maternity Benefits Available To Enrolled State Employees
The State of Ohio is expanding maternity health care benefits available to state employees enrolled in the Ohio Med PPO and Ohio Med NN (narrow network) medical plan options. Several prenatal, childbirth, and post-childbirth services will be provided at no out-of-pocket cost to employees utilizing network providers.
Examples of services now covered by network providers at 100% include:
Prenatal care, including physician visits and examinations.
Home health care services are designated as maternity care (for expectant members on bed rest).
Inpatient claims for all types of delivery.
Inpatient NICU claims, from birth through discharge.
Postpartum care, including office visits for follow-up, and procedures/treatments directly related to maternity.
Medications prescribed for both antepartum and postpartum conditions (e.g., morning sickness, postpartum depression). Medical services provided by non-network providers will be processed at the applicable coinsurance, deductible, and out-of-pocket limits.
Prescription drugs that are directly related to maternity care will be covered with no copay. The State of Ohio has collaborated with the prescription drug third-party administrator (OptumRx) to provide a list of covered medications that can be approved for zero copays via prior authorization from providers.
Employee Development Funds
The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.
Ohio Public Employees Retirement System
OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.
Deferred Compensation
The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.
Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with Disabilities. The State of Ohio is committed to providing access, inclusion, and reasonable accommodation in its services, activities, programs, and employment opportunities per the Americans with Disabilities Act (ADA) and other applicable laws.
Required
- 4 years of legal administrative support OR paralegal OR records management experience
- Organizational, analytical, tracking, and monitoring skills
- Ability to collect and analyze data, identify trends, establish facts, and recommend solutions
- Excellent oral, written, and interpersonal communication skills resulting in the ability to interact with all levels of management and the employee population
- Proficiency in the use of various core systems, office and computer equipment, and software packages
- Focus and commitment to customer service
- Knowledge of construction, facilities, or related industry
- Knowledge of government administration
- Knowledge of public/legal records management
Ohio Facilities Construction Commission
Agency Contact Name and Information
Channing McNeal - channing.mcneal@ofcc.ohio.gov
Unposting Date
May 2, 2025, 11:59:00 PM
Work Location
BWC 4th Floor
Primary Location
United States of America-OHIO-Franklin County-Columbus
Compensation
$31 - $38 per hour *Commensurate with experience
Schedule
Full-time
Classified Indicator
Unclassified
Union
Exempt from Union
Primary Job Skill
Records Management
Technical Skills
Basic Documentation, Regulatory Compliance, Operational Support, Board and Commission Compliance , Administrative support/services
Professional Skills
Analyzation, Attention to Detail, Organizing and Planning, Responsiveness, Confidentiality
Agency Overview
The Ohio Facilities Construction Commission (OFCC) oversees capital projects undertaken by state agencies and state-supported institutions of higher education; manages Ohio's school facility programs which provide support for the construction and renovation of public K-12 schools; and administers the funding for community-based cultural and sports facilities projects
Salary : $31 - $38
