What are the responsibilities and job description for the Corrections Records Specialist- SCI Camp Hill position at State of Pennsylvania?
Salary : $46,986.00 - $94,660.00 Annually
Location : Cumberland County, PA
Job Type : Civil Service Permanent Full-Time
Job Number : CS-2025-19578-47613
Department : Department of Corrections
Division : CR CAM Inmte Srvs
Opening Date : 02 / 27 / 2025
Closing Date : 3 / 13 / 2025 11 : 59 PM Eastern
Job Code : 47613
Position Number : 00139940
Union : PSCOA
Bargaining Unit : H1
Pay Group : CO35
Bureau / Division Code : 11 / 1860
Bureau / Division : SCI Camp Hill Inmate Services
Worksite Address : P.O. Box 8837
Worksite Address : 2500 Lisburn Road
City : Camp Hill, Pennsylvania
Zip Code : 17001
Contact Name : Trisha Pratt
Contact Phone : 717.317.5339
Contact Email : tpratt@pa.gov
THE POSITION
The Department of Corrections (DOC), State Correctional Institution (SCI) at Camp Hill is seeking a highly motivated Corrections Records Specialist to join our team! In this important role, you will maintain and verify the integrity of inmate records at SCI Camp Hill. If you have the required experience and wish to explore a rewarding career that offers the opportunity to share your skills while earning a great salary and benefits, the Department of Corrections wants to hear from you!
DESCRIPTION OF WORK
As a Corrections Records Specialist you will be assigned to the Records Office and maintain accurate, up-to-date DC-15 master files by : analyzing court documents to create and / or revise sentence structures and sentence calculations; reviewing time periods identified as commitment credit to determine if the credit is legal and should be applied; revising sentence calculations when changes are made by the court or PA Probation and Parole Board; updating and reviewing inmate criminal histories; conducting one-on-one interviews with inmates for various reasons and communicating with various criminal justice agencies regarding inmates.
The Corrections Records Specialist scrutinizes inmate cases assigned to his / her caseload prior to release to ensure that the release is legal, timely and that the inmate has met all requirements for release. An additional duty includes registering and fingerprinting sex offenders under Megan's Law and fingerprint parole violators.
The ideal Corrections Records Specialist will possess : advanced typing skills, above average attention to detail, good communication skills, and the ability to multi-task under pressure and meet deadlines.
Interested in learning more? Additional details regarding this position can be found in theposition description
Work Schedule and Additional Information :
- Full-time employment
- Work hours are 8 : 30 AM to 4 : 30 PM, Monday - Friday.
- Salary : In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam / junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements :
Other Requirements :
Legal Requirements :
How to Apply :
Veterans :
Telecommunications Relay Service (TRS) :
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
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Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work / Life Balance
We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
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Have you been employed by the Commonwealth of Pennsylvania as a Records Specialist 1 for one or more years full-time?
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N / A in the text box below.)
Do you possess one or more years of full-time clerical or correctional custodial experience in a correctional facility?
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N / A in the text box below.
How many years of full-time clerical or correctional custodial experience do you possess?
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N / A in the text box below.)
How much college coursework have you completed?
If you are claiming credits / degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If you answer "Yes" to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting visiting and clicking the Evaluation Services Link.
For additional information on foreign education credentials, please visit and click on Other Information. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.
Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience / training. List the employer(s) / training source(s) from your Work or Education sections of the application where you gained this experience / training. The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.
If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
If you have general questions regarding the application and hiring process, please refer to our
WORK BEHAVIOR 1 - ANALYZE INFORMATION
Reviews information in county court commitment, transfer, or release paperwork and legal custody orders for adherence to documentation, signature, and seal requirements. Analyzes classification and sentencing determinations for adherence to sentencing guidelines. Processes acceptance or recommends refusal of orders according to established policies and guidelines.
Levels of Performance
Select the Level of Performance that best describes your claim.
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N / A in the box below.
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education / training related to this work behavior, type N / A in the text box below.
WORK BEHAVIOR 2 - DEVELOP AND MAINTAIN CASE FILES
Compiles information on inmates for the development of case records. Reviews all submissions to ensure they are complete and accurate and submitted according to prescribed procedures. Follows up with responsible parties to resolve discrepancies. Makes changes or updates to individual files when appropriate to maintain an accurate account of each inmate's personal information and status.
Levels of Performance
Select the Level of Performance that best describes your claim.
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N / A in the box below.
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education / training related to this work behavior, type N / A in the text box below.
WORK BEHAVIOR 3 - RESEARCH INFORMATION
Researches information from corrections records and files in order to respond to inquiries or disseminate information. Gathers and compiles information from a variety of sources. Documents findings in reports or provides results to interested parties for inclusion in special projects.
Levels of Performance
Select the Level of Performance that best describes your claim.
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N / A in the box below.
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education / training related to this work behavior, type N / A in the text box below.
WORK BEHAVIOR 4 - MAINTAIN INMATE CARE, CUSTODY, AND CONTROL
Maintains care, custody, and control of inmates per established departmental policies and procedures. Engages in direct communication with inmates to obtain and share information. Encourages appropriate behavior and compliance with security regulations. Issues negative sanctions, such as write-ups or loss of privileges when appropriate.
Levels of Performance Select the Level of Performance that best describes your claim.
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N / A in the box below.
If you have selected the level of performance pertaining to training, please provide your responses to the three items listed below. If you indicated you have no education / training related to this work behavior, type N / A in the text box below.
Required Question
Salary : $46,986 - $94,660
