What are the responsibilities and job description for the Accountant/Fiscal Analyst - 60021449 position at State of South Carolina?
JOB
Are you an experienced professional looking for new opportunities to further your career? The South Carolina Commission on Higher Education is seeking a hardworking and dependable candidate just like you to apply! This position will offer great benefits with the state, including 15 days of annual and sick leave per year or more depending on applicable state service. Responsibilities of the Accountant/Fiscal Analyst: Performs the accounts payable and accounts receivable functions of the agency. Ensures the proper documentation is sent to the Department of Administration (DOA) to process payments to vendors. Ensures revenue received by the agency is deposited. This position is under limited supervision of the Director of Fiscal Affairs and Operations. The employee must be self-sufficient in performing all assigned duties in a timely manner. Must have the ability to interpret State/Federal regulations, agency policy regarding generally accepted accounting principles, and applicable laws and regulations pertaining to accounting.Ensures cash and check revenue received by the agency are deposited. Completes deposit transmittal form identifying the correct General Ledger (GL) account, Cost Center, Functional Area, and Funding information for each cash, check, and ACH wire revenue submittal. Update Licensing and PASCAL divisions on their deposits and invoices. Reconciles fee revenue deposits with Licensing staff. Track scholarship refunds. Follow-up on account receivable documents.Assists the accounts payable manager with accounts payable functions and serves as primary for those functions during the absence of the accounts payable manager. Serves as primary processor of scholarship invoices from the institutions for payment. Ensures invoices are submitted with coding sheet identifying the correct general ledger code, cost center, functional area, and fund. Ensures invoices for scholarship payments are accurately entered on the scholarship expenditures spreadsheet. Serves as primary processor of agency goods receipts in SCEIS. PO invoices, confirm invoices for Purchase Orders (PO) match information in SCEIS prior to annotating the PO number on invoice and submitting invoice to DOA. Create and update vendor accounts and respond to inquiries regarding accounts payable. Serves as purchase card (P-Card) administrator for agency. Retrieves statements monthly from Bank of America's Centresuite and distribute to agency personnel. Reconciles all transactions on assigned P-Card with billing statement prior to obtaining division director approval. Enter each transaction into Works, the on-line P-card processing system, with the correct general ledger, cost center, and functional area coding information. Uploads the corresponding transaction receipts into Works. Completes, signs, and submits certifying statement along with reconciled transaction file to DOA for final processing.Serves as parking coordinator and building access monitor for the agency. Primary functions include assigning parking cards to employees; maintaining parking contracts; ordering parking passes as needed; and assigning building and office access cards to employees. Coordinates with division and program directors on visitor parking needs to include required parking for monthly Commission meetings. Assists staff with any parking concerns.Serves as Commission Board Members travel approver.Serves as central supply coordinator for the agency. Performs additional duties as needed.
EXAMPLE OF DUTIES
A high school diploma and professional experience in a related area such as accounting, auditing, finance, or commercial lending. A bachelor's degree with multiple accounting courses may be substituted for the required work experience.Additional Requirements: Position may be required to report to work during emergency situations.Position requires non-essential declaration.At least twelve (12) semester hours in accounting or related courses and two to three years of state government accounting experience. Strong knowledge of South Carolina Enterprise Information System (SCEIS), and specific knowledge of the Accounts Payable/Accounts Receivable modules.Must demonstrate strong skills with Microsoft Excel spreadsheet applications.
SUPPLEMENTAL INFORMATION
The South Carolina Commission on Higher Education is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information. Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
Are you an experienced professional looking for new opportunities to further your career? The South Carolina Commission on Higher Education is seeking a hardworking and dependable candidate just like you to apply! This position will offer great benefits with the state, including 15 days of annual and sick leave per year or more depending on applicable state service. Responsibilities of the Accountant/Fiscal Analyst: Performs the accounts payable and accounts receivable functions of the agency. Ensures the proper documentation is sent to the Department of Administration (DOA) to process payments to vendors. Ensures revenue received by the agency is deposited. This position is under limited supervision of the Director of Fiscal Affairs and Operations. The employee must be self-sufficient in performing all assigned duties in a timely manner. Must have the ability to interpret State/Federal regulations, agency policy regarding generally accepted accounting principles, and applicable laws and regulations pertaining to accounting.Ensures cash and check revenue received by the agency are deposited. Completes deposit transmittal form identifying the correct General Ledger (GL) account, Cost Center, Functional Area, and Funding information for each cash, check, and ACH wire revenue submittal. Update Licensing and PASCAL divisions on their deposits and invoices. Reconciles fee revenue deposits with Licensing staff. Track scholarship refunds. Follow-up on account receivable documents.Assists the accounts payable manager with accounts payable functions and serves as primary for those functions during the absence of the accounts payable manager. Serves as primary processor of scholarship invoices from the institutions for payment. Ensures invoices are submitted with coding sheet identifying the correct general ledger code, cost center, functional area, and fund. Ensures invoices for scholarship payments are accurately entered on the scholarship expenditures spreadsheet. Serves as primary processor of agency goods receipts in SCEIS. PO invoices, confirm invoices for Purchase Orders (PO) match information in SCEIS prior to annotating the PO number on invoice and submitting invoice to DOA. Create and update vendor accounts and respond to inquiries regarding accounts payable. Serves as purchase card (P-Card) administrator for agency. Retrieves statements monthly from Bank of America's Centresuite and distribute to agency personnel. Reconciles all transactions on assigned P-Card with billing statement prior to obtaining division director approval. Enter each transaction into Works, the on-line P-card processing system, with the correct general ledger, cost center, and functional area coding information. Uploads the corresponding transaction receipts into Works. Completes, signs, and submits certifying statement along with reconciled transaction file to DOA for final processing.Serves as parking coordinator and building access monitor for the agency. Primary functions include assigning parking cards to employees; maintaining parking contracts; ordering parking passes as needed; and assigning building and office access cards to employees. Coordinates with division and program directors on visitor parking needs to include required parking for monthly Commission meetings. Assists staff with any parking concerns.Serves as Commission Board Members travel approver.Serves as central supply coordinator for the agency. Performs additional duties as needed.
EXAMPLE OF DUTIES
A high school diploma and professional experience in a related area such as accounting, auditing, finance, or commercial lending. A bachelor's degree with multiple accounting courses may be substituted for the required work experience.Additional Requirements: Position may be required to report to work during emergency situations.Position requires non-essential declaration.At least twelve (12) semester hours in accounting or related courses and two to three years of state government accounting experience. Strong knowledge of South Carolina Enterprise Information System (SCEIS), and specific knowledge of the Accounts Payable/Accounts Receivable modules.Must demonstrate strong skills with Microsoft Excel spreadsheet applications.
SUPPLEMENTAL INFORMATION
The South Carolina Commission on Higher Education is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information. Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
