Accountant/Fiscal Analyst/Central Office

Salary : $38,985.00 - $72,134.00 Annually

Location : Richland County, SC

Job Type : FTE - Full-Time

Job Number : 173468

Agency : Department of Mental Health-Central Office

Opening Date : 02 / 11 / 2025

Closing Date : 2 / 25 / 2025 5 : 00 PM Eastern

Class Code : : AN05

Position Number : : 60004866

Normal Work Schedule : : Other

Normal Work Schedule (Other) : : Normal work hours will be discussed during interview.

Pay Band : Band 5

Hiring Range - Min. : $38,985.00

Hiring Range - Max. : $55,559.00

Opening Date : 02 / 11 / 2025

EEO Statement : Equal Opportunity Employer

Agency Specific Application Procedures : : You must apply on-line at www.careers.sc.gov. Follow the status of your application on-line.

Veteran Preference Statement : South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Job Responsibilities

With our Agency's mission to support the recovery of people with mental illnesses, we provide a complete array of medical and support services for children, adults, and families throughout South Carolina.

This position is located at the Department of Mental Health, Central Office, 2414 Bull Street, Columbia, SC 29201.

As the Accountant / Fiscal Analyst, you will process Purchase Orders, Direct Pay, Travel and IDT documents from various offices for payment with the appropriate supporting documentation and authorizations. Ensures a three (3) day turnaround time for all invoices. Research invoices / issues needing resolution. Provides excellent customer service. Stays up to date on General Ledger Codes and Comptroller Generals regulations. Reviews the uncashed check report. Assists with the implementation of centralization of accounts payable processing. Maintains desk policies and procedures. Stays in compliance with SCDMH agency compliance plan.

Responsibilities include but not limited to :

• Processes vendor invoices (57-PO, 30-direct pay, 35-travel and 39-IDT) for payment within three (3) days of receipt. This includes, but not limited to paper invoices and electronic invoices. Invoices must be matched to the appropriate PO's or if a direct pay / travel / IDT, IT it must have the appropriate approvals with signatures. Screens documents by verifying the accounting codes, supporting documentation, approvals and compliance with Agency procedures. Ensures information entered into SAP / SCEIS agrees with the imaged or paper document. Documents should be worked within three (3) business days upon receipt. There should be minimal errors.
• Research outstanding invoices, payment inquires, past due amounts and vendor issues. Identifies correct PO's for the past due payments and ensures proper approvals are included for direct payments. Ensures accurate data, amounts codes and supporting documentation comply with agency procedures.
• Provides accurate and timely customer service for vendors, facilities and centers. Assists with questions, research information, informing vendor what invoice applies to a check, etc. Must be professional and have no complaints from the vendors, etc.
• Processes Inter Department Transfers (IDT) requests / documents for payment within three (3) days of receipt. These documents will be created, processed and approved by different offices.
• Stays up to date with the new DMH expenditure general ledger codes and CG's regulations. Have knowledge of and maintain current GL codes.
• Reviews and analyzes the uncashed report. Reach out to vendors in regard to checks for payments not being deposited within thirty (30) days of payments. Requests for reissue / cancel / stop payment on checks when needed.
• Assists with the implementation of centralization for all of DMH. Keys all accounts payable invoices into the system timely and accurately within three (3) days of being received.
• Maintains desk policies and procedures. Procedures should be updated as the procedure and regulations change.
• Complies with SCDMH agency compliance plan and assures all legal responsibilities and requirements are followed within and related to Accounts Payable. Fulfills duties in compliance with regulations. Reports anything in the workplace that appears to violate the compliance requirements.

Minimum and Additional Requirements

State Minimum Requirements : A high school diploma and professional experience in a related area such as accounting, auditing, finance, or banking. A bachelor's degree with multiple accounting courses may be substituted for the required work experience.

Preferred Qualifications

Bilingual abilities in English and Spanish (or another language) are a plus.

Additional Comments

The selected candidate must have the ability to work well with others; be able to work in a timely manner with little supervision; be able to assist with vendors to keep the operation of the area working in a smooth and efficient manner. Needs a sound basis in government accounting practices, especially as it pertains to South Carolina policies. Must have the ability to build and maintain partnerships within different office units and have good written and oral communication skills. Overtime may be required.

The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes :

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note : The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

Are you willing to take a mandatory pre-employment drug test?

Are you on the Registry of Convicted Sex Offenders?

If you answered "yes" to being on the Registry of Convicted Sex Offenders, please explain.

If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc.

Do you have a high school diploma or higher and professional experience in a related area such as accounting, auditing, finance, or banking?

Do you have Accounts Payable experience?

Do you have experience working with SCEIS?

Have you ever processes a payment voucher in SCEIS?

Do you have working experience with SCEIS expenditure general ledgers codes?

Have you ever prepared the A / P reporting Package?

Have you ever held a permanent (full-time equivalent) position with a SC state agency (so that the leave accrual date and rate are calculated properly should you be the successful candidate)?

Have you ever been an employee of a SC school district?

From where did you learn of this employment opportunity?

If you answered Referral from current DMH Employee for question above, please list name below :

If you answered Other for question #13 above, please indicate from where below :

Please indicate your salary requirements (please be specific and not put "negotiable" or "open").

Have you reviewed the work history section of your application to ensure that you included all relevant work experience and that there are no visible gaps of employment on your application? Please note that a resume will not be accepted in place of your application's work history section nor will it be reviewed to determine if an applicant has met the qualifications for the position.

Do you understand that Supplemental Questions are considered a part of your official application and any misrepresentation will result in your disqualification from employment?

Required Question

Salary : $38,985 - $72,134