What are the responsibilities and job description for the Fiscal Technician II position at State of South Carolina?
Job Responsibilities
Responsible for performing prescribed accounts payable functions to include verification of invoices to procurement documentation, auditing, library purchase orders and invoices, and processing vendor payments to ensure timely disbursement of college funds. Gathers, audits, compiles and processes information for disbursing prepayments and reimbursements related to college employee travel. Perform, review and follow up on purchases which have not been released for payment. Confers with staff and other departments regarding financial procedures and resolution of discrepancies. Responsible for document imaging activities for the Accounts Payable department to include assisting in training staff on the imaging process. Scan, file, retrieval and review of files in the electronic filing system for the AP department with the Finance Office. Coordinates check disbursements. Verifies accuracy of addresses in system providing updated information to Procurement Request check run process to included coordination with the Computer Operations Department and submit positive pay file to the college's external banking-provider. Monitor and resolve any discrepancies with the bank. Complete void check made to third party vendor. Serves as backup liaison between college and third party bookstore vendor for accounting office that works with the bookstores to resolve any discrepancies. Assists with verifying the accuracy of financial reports from the accounting system for month and year end closings by overall revenues, expenditures and fund balances. Confers with eternal vendors and financial officials about financial procedures and/ or problems and their resolutions. Serves as backup to audit, reconcile and prepare college's monthly sales and use tax reports submitted to the South Carolina Department of Revenue, abstracts data from the college's financial system using MX Excel. Other duties as assigned including serving as backup for posting of college procurement card information.
Minimum And Additional Requirements
A high school diploma and experience in entry-level accounting or bookkeeping. A bachelor's degree may be substituted for required work experience.
Preferred Qualifications
A bachelor's degree with fifteen (15) semester hours in accounting related courses. An associate degree with accounting related courses and two (2) years accounting experience; or a high school diploma with four (4) years accounting experience.
Extensive knowledge of the principals, practices, theories and terminology of accounting, auditing, banking, and financial management. Working knowledge of modern office practices and procedures. Knowledge of the Ellucian Colleague financial system, financial statement analysis and the ability to interpret and analyze financial data, records, and reports. Ability to communicate effectively, focus and complete job duties on time, and ensure accuracy and timeliness of all job duties assigned. Must be able to work independently under general supervision. Must be able to communicate with senior managers concerning status of work assignments. Must be organized, dependable and a self starter. May need to travel overnight or to other campuses. Additional work hours may be necessary in order to complete all job duties, especially during peak times.
Responsible for performing prescribed accounts payable functions to include verification of invoices to procurement documentation, auditing, library purchase orders and invoices, and processing vendor payments to ensure timely disbursement of college funds. Gathers, audits, compiles and processes information for disbursing prepayments and reimbursements related to college employee travel. Perform, review and follow up on purchases which have not been released for payment. Confers with staff and other departments regarding financial procedures and resolution of discrepancies. Responsible for document imaging activities for the Accounts Payable department to include assisting in training staff on the imaging process. Scan, file, retrieval and review of files in the electronic filing system for the AP department with the Finance Office. Coordinates check disbursements. Verifies accuracy of addresses in system providing updated information to Procurement Request check run process to included coordination with the Computer Operations Department and submit positive pay file to the college's external banking-provider. Monitor and resolve any discrepancies with the bank. Complete void check made to third party vendor. Serves as backup liaison between college and third party bookstore vendor for accounting office that works with the bookstores to resolve any discrepancies. Assists with verifying the accuracy of financial reports from the accounting system for month and year end closings by overall revenues, expenditures and fund balances. Confers with eternal vendors and financial officials about financial procedures and/ or problems and their resolutions. Serves as backup to audit, reconcile and prepare college's monthly sales and use tax reports submitted to the South Carolina Department of Revenue, abstracts data from the college's financial system using MX Excel. Other duties as assigned including serving as backup for posting of college procurement card information.
Minimum And Additional Requirements
A high school diploma and experience in entry-level accounting or bookkeeping. A bachelor's degree may be substituted for required work experience.
Preferred Qualifications
A bachelor's degree with fifteen (15) semester hours in accounting related courses. An associate degree with accounting related courses and two (2) years accounting experience; or a high school diploma with four (4) years accounting experience.
Extensive knowledge of the principals, practices, theories and terminology of accounting, auditing, banking, and financial management. Working knowledge of modern office practices and procedures. Knowledge of the Ellucian Colleague financial system, financial statement analysis and the ability to interpret and analyze financial data, records, and reports. Ability to communicate effectively, focus and complete job duties on time, and ensure accuracy and timeliness of all job duties assigned. Must be able to work independently under general supervision. Must be able to communicate with senior managers concerning status of work assignments. Must be organized, dependable and a self starter. May need to travel overnight or to other campuses. Additional work hours may be necessary in order to complete all job duties, especially during peak times.
