Part-Time Information Technology Administrative Assistant

Job Responsibilities

The South Carolina Department of Parks, Recreation & Tourism is a cabinet agency assigned to operate and manage South Carolina's state parks, market the state as a preferred vacation destination and provide assistance to communities to develop recreation assets.

Job Purpose:

We are looking for a responsible person to perform a variety of administrative tasks our information technology department. The administrative assistant will have a positive attitude, a desire to work efficiently as possible, and excellent communication skills.

The Information Technology Administrative Assistant manages the day-to-day administrative aspects of the office. Under limited supervision, performs a variety of routine office support functions as well as other duties as needed.

Duties include but are not limited to:

• Serving as the first point of contact for the Information Technology Department
  • Welcoming visitors to the IT Department, assisting them or directing them to the appropriate person.
• Handling IT Procurement needs.
  • Creating and tracking shopping carts and purchase orders.
  • Ensuring IT procurements get processed, and PO reaches the intended vendor.
  • May help with scheduling of these procured services if needed.
  • Ensuring SRM, PO and invoices are saved with IT Budget data.
  • Following up on invoices, routing, and associated needs.
  • Tracking and handling IT renewals for license, hardware, etc.
• Managing Office Supplies/Storage
  • Requesting approval from CIO for office supply needs.
  • Ordering office supplies and communicating the status to the requestor.
  • Maintaining the office supply storage area/supply room in an organized manner.
  • Coordinating shredding services and communicating upcoming services with HR staff.
• Maintaining weekly calendar updates to the agency calendar.
• Assisting Helpdesk with inventory needs.
• Assisting in the maintenance and editing of IT Security policies.
• Assisting with the IT Training portal.
• Assisting with the creation of IT documentation.
• Overseeing the Mail Room and associated needs.
  • Taking outgoing mail to the mailroom daily and processing mail as needed.
  • Collecting incoming mail and distributing to the appropriate recipient.
• Assisting with Annual State Reporting needs.
  • Emailing send and receive emails pertaining to IT.
• Coordinating IT Meeting Room
  • Scheduling and maintaining reservations for use of IT Conference Room.
• Providing administrative support to IT staff members to include but are not limited to,
  • Updating documents on the SCPRT intranet site.
  • Assisting with departmental events as requested.
  • Assisting with projects as requested.

Minimum and Additional Requirements

• High school diploma (or GED).
• 3-5 years of experience in a similar role and setting. A college degree may be substituted for experience.
• Proficiency with computers, including the Microsoft Office suite.
• Excellent verbal and written communication skills.

Preferred Qualifications

Associate’s Degree or Bachelor’s Degree preferred.

Additional Comments

Actual Job Location: Information Technology.

Monday-Friday, 25-30 flexible hours per week.

Hourly rate of pay will $15.