What are the responsibilities and job description for the Real Property Services Leasing Agent - 60014807/60014413 position at State of South Carolina?
Real Property Services Leasing Agent
The Department of Administration's (Admin) Division of Facilities Management & Property Services (FM) is seeking a Real Property Services (RPS) Leasing Agent to join the team. In this role you will act as a leasing agent for the state along with its agencies and a liaison between state agencies and landlords in accordance with the SC Code of Laws Sections: 1-11-55, 1-11-56 and 1-11-67 and pursuant to Admin's policies, procedures and processes, and in accordance with the requirements of the State Fiscal Accountability Authority and Joint Bond Review Committee. The FM lease program includes the procurement and management of state leasehold interests in privately owned real property and the management of state-owned properties under the control of Admin.
Responsibilities of the Real Property Services Leasing Agent:
- Notify agencies of upcoming lease termination dates and inquire regarding agency intentions. Assist agencies seeking to lease space by preparing and analyzing request for space forms, developing solicitations and analyzing proposed lease space.
- Advertise the lease solicitations according to departmental policies and procedures, including on the State's website, and the SC Business Opportunities publication.
- Compile offers received from solicitation process, calculate cost projections and prepare comparison spreadsheet of all offers for the Agency to review following approval of the RPS Manager. Develop a plan to negotiate proposals of interest.
- Coordinate site visits, attending for proposed lease facilities, noting building characteristics of interest to the agency and upfits that may be needed for functionality, safety, and for the purpose of space audits as needed. Request and review test fits from the landlord to ensure that the agency's requirements are met satisfactorily.
- For non-board level leases-negotiate with the landlord of the selected proposal to obtain the best rate and lease terms possible for the Agency. Prepare draft leases utilizing RPS standard form documents, incorporating negotiated terms and conditions for review by RPS Manager. Ensure supplemental documents related to leases are completed accurately and provided to the RPS Manager for review before documents are executed.
- Prepare monthly or periodic lease reports as requested. Prepare Lease Payment Authorization (LPAs) for rent and operating costs. Send executed LPA to appropriate agency representative for processing payment.
- Track, enter, and update all leases through SCEIS Flexible Real Estate. Ensure file documentation (both electronic and paper) are complete and up to date.
- Daily monitor the RPS mailbox to ensure timely response to all inquires.
- Perform other duties as assigned to include disaster response assistance as needed.
- A high school diploma and relevant program experience in business management, public administration, or administrative services. A bachelor's degree may be substituted for the required work experience.
- Requires a valid driver's license.
Additional Requirements:
- Demonstrate high attention to detail as well as good organizational, communication and customer service skills.
- Knowledge of commercial real estate leasing terminology, principles and procedures, including lease solicitations, negotiations, and contract language is helpful but may learn on the job.
- Ability to successfully negotiate contract terms and conditions.
- Ability to comprise and evaluate lease proposals, space needs and space requirements.
- Working knowledge of Microsoft products (including Word, Outlook and especially Excel), Adobe Acrobat, and online research capabilities.
- Ability to read and interpret office floor plans and space requirement forms.
- Knowledge of and ability to interpret and apply laws, regulations, policies and procedures relevant to commercial leasing for state agencies.
- Ability to coordinate diverse administrative functions and communicate effectively with internal and external customers. Knowledge of AutoCAD a plus.
- Ability to prepare reports.
- Experience with real estate leases or paralegal studies is helpful.
Applicants indicating college credit or degree(s) on the application will be required to bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Department may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring. Failure to produce an official, certified transcript may result in not being hired or termination.
The Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information. Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees:
- Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental Leave
- S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
- Retirement benefit choices *
- State Retirement Plan (SCRS)
- State Optional Retirement Program (State ORP)
*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.
Salary : $38,985 - $72,134
