Associate Director of Budget & Business Operations

Job ID: 30360

Agency: Department of Corrections, Finance & Administration

Location: Pierre or Sioux Falls, SDSalary: $86,000.00 to $94,000.00 annually, depending on experience

Pay Grade: L

Closing Date: 02/11/2025

This is a Full-Time position with the Department of Corrections. For more information on the DOC, please visit https://doc.sd.gov .

The South Dakota Department of Corrections (SDDOC) oversees the management of the state’s adult prison system, adult parole system, and juvenile corrections system. The administrative offices of the SDDOC are located in the Solem Public Safety Center in Pierre, SD. The department’s mission is to "Support service with purpose in a culture of respect through integrity, humility, and character."

The SDDOC is seeking a dynamic and strategic leader to join the Budget & Business Operations division. This position, reporting to the Director of Finance & Administration, plays a critical role in assisting with the development and execution of financial plans and objectives. Responsibilities include coordinating and supervising daily operations in collaboration with the Director, ensuring adherence to regulations and internal policies, and overseeing the work of six state employees, including three Business Managers and three Accountant/Auditors.

The Associate Director is accountable for overseeing contract management, internal controls, and procurement management within the Department of Corrections.

Contract Management

• Manages the entire contract process for the department, ensuring compliance with South Dakota Codified Laws, adherence to state contract guidelines, and alignment with the department's organizational goals.
• Monitors vendor compliance with contract terms and ensures performance meets established requirements.
• Prepares recommendations for addressing areas of non-compliance, collaborates with vendors to develop remediation strategies, and submits these recommendations to the Director.
  
  

Internal Control

• Coordinates and maintains internal risk and quality assurance processes.
• Updates and enhances the existing risk control matrix to reflect current practices and evolving operational needs.
• Monitors, tests, and reports on any control deficiencies.
• Develops and documents remediation plans for identified control deficiencies.
• Provides semi-annual reports to the statewide internal control board.
• Submits recommendations for addressing internal control weaknesses to the Director.
  
  

Procurement Management

• Oversees and manages all departmental purchasing activities.
• Prepares requests for proposals for services as needed.
• Assists all divisions in procuring contractual services, ensuring contracts comply with South Dakota Codified Laws and proper procedures.
• Serves as a resource on all departmental purchasing and procurement policies, procedures, and legal requirements.
• Monitors and oversees procurement card usage and purchases across the department.
  
  

Additional Responsibilities

• Assists with budgeting and monitors departmental expenses.
• Prepares and submits reports to the Director as requested.
• Oversees the Obligation Recovery referral process, parental support payments, and Social Security payments.
• Monitors and manages offender banking processes.
• Ensures a high level of professionalism and customer service when working with external contractors and partners.
• Responsible for staffing functions, including hiring, training, and performance evaluations.
  
  

The Ideal Candidate Will Have

• Business Management Degree or other 4-year degree required;
• state government or criminal justice experience preferred;
• knowledge of South Dakota Codified Law.
  
  

Knowledge, Skills, And Abilities

• demonstrated experience in public sector budgeting and government financial management.
• in-depth knowledge of legislative processes and procedures.
• proven expertise in budget management, financial oversight, and contract administration.
• extensive experience in policy analysis, development, and implementation.
• strong interpersonal, verbal, and written communication skills, with a proficiency in public speaking.
• exceptional problem-solving abilities and decision-making skills.
• proven leadership, supervisory, and team-building capabilities.
• skilled in negotiation and consensus-building to achieve organizational goals.
• ability to design, develop, and implement performance and outcome measures, ensuring operational efficiency and goal achievement.
• expertise in establishing performance metrics to measure and enhance operational efficiencies.
• proficient in driving operational improvements through effective performance measurement systems.
• strong analytical skills in developing and implementing programs that provide meaningful employment for offenders. 
  
  

This position is exempt from the Civil Service Act.

This position is eligible for Veterans’ Preference per ARSD 55:10:02:08.

Successful applicant(s) will be required to undergo a background investigation. An arrest/conviction record will not necessarily bar employment. Successful applicant(s) will undergo an abuse and neglect screening. Offers of employment are conditional upon successful completion of a drug screening.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at https://bhr.sd.gov/job-seekers/work-for-state-government/ . This position is a member of Class A retirement under SDRS.

Must apply online: https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=12M

You must apply online, emailed resumes or submissions will not be accepted.

South Dakota Bureau of Human Resources

Telephone: 605.773.3148 Email: careers@state.sd.us

http://bhr.sd.gov/workforus

"An Equal Opportunity Employer"