Executive Assistant (Austin)

Who We Are

Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1117 Trinity St, Austin, TX.

TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.

Who You Are

Are you a critical thinker who thrives in a fast-paced work environment? Do you have experience providing administrative support to executive level staff? Are you a self-starting, motivated, collaborative problem solver who is detail oriented, organized and able to multi-task and enjoys being challenged? Do you have exceptional communication skills? We have the opportunity you are looking for! The Executive Assistant II provides support to the Deputy Division Director for Workforce Grants as well as other executive staff.

What You Will Do

The Executive Assistant II performs advanced (senior-level) professional assistance work for an executive. Work involves overseeing high-level administrative operations of an agency or division. May supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

YOU WILL BE TRUSTED TO

• Provide highly responsible administrative and technical assistance to a team of Deputy Directors.
• Respond to complex inquiries regarding program or administrative regulations, policies and procedures.
• Compile, prepare, verify, process, and maintain confidential agency documents, complex correspondence, reports and forms.
• Assist in compiling and analyzing data and reports.
• Review the Deputy Director(s) e-mail, receives calls for the Deputy Director(s), and takes appropriate action on the Deputy Director(s) behalf.
• Advise and assists the Deputy Director(s) on high-level administrative matters and operations.
• Interpret policies and procedures and makes administrative recommendations and decisions.
• Manage the Deputy Director(s) schedule to include calendar appointments, conferences, and travel activities.
• Coordinate meetings and conference calls.
• Organize and maintains administrative filing system.
• Develop and maintain tracking process for departmental assignments, special projects, assigned action plans, and legislative inquiries.
• Monitor the progress of assignments and ensures that deadlines are met. Coordinates work between department units and managers.
• Review and edit department correspondence and documents.
• Oversee or perform support staff functions including human resources management, purchasing, time distribution reporting, and assistance with budget preparation.
• Perform related work as assigned.
  
  

YOU ARE A GREAT FIT WITH

• Ability to work in a fast-paced environment with an emphasis on performance excellence and continuous improvement.
• Must demonstrate initiative and independent judgment, with critical analysis.
• Multitasking, attention to detail, and accuracy are required.
• Proficient user of personal computer and software applications such as Microsoft Office required.
• Excellent interpersonal communication
• Excellent writing and editing skills
• Excellent organization, planning, and problem-solving skills
• Project management skills
  
  

YOU QUALIFY WITH

• Six years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration, and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures.
• Relevant academic credits may be applied toward experience qualifications for this position.
  
  

YOU GAIN

• A Family Friendly Certified Workplace.
• Competitive starting salary: $5,213.84 - $5,474.53/month
• Defined Retirement Benefit Plan
• Optional 401(k) and 457 accounts
• Medical Insurance
• Paid time off, including time for vacation, sick and family care leave
• Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.
  
  

VETERANS

Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

How To Apply

To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo.

TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.