Collections Registrar

Art Collections Registrar

Job Description:

The Utah Division of Arts & Museums is seeking a Registrar for the State of Utah Alice Merrill Horne Art Collection, which includes Fine, Folk, and Public Art collections. The registrar is an integral part of the exhibition, folk arts, visual arts and collections team, with the primary duty to use current technology to coordinate, record, and track the collection. The position is full-time, benefitted, with typical work hours onsite at the collection storage venue Monday through Friday. $23 - $35 hourly, DOE.

Key Responsibilities

• Process all acquisitions and deaccessions, including condition reporting, cataloging, legal, and other necessary documentation.
• Maintain collections digital asset system, update locations and other current collection information, conduct inventories.
• Oversee the outgoing and incoming loan program, including assisting with the Traveling Exhibition Program, Statewide Annual Exhibition, and Chase Home Museum.
• Process loan agreements, conduct site assessments, prepare condition reports, coordinate transportation, packing, and insurance.
• Coordinate photography of the art collection.
• Assist with conservation prioritization and coordinate conservation and framing efforts.
• Coordinate with the State of Utah risk management to ensure art collection and all loans are appropriately insured.
• Assist the Collections Manager with relocating the collections to the Museum of Utah storage space.
• Serve as the primary coordinator with DFCM on facility maintenance.
• Assist Public Art, Visual Arts, Folk Arts, Collections, and Traveling Exhibitions programs as needed.
• Participate in division-wide and department-wide projects.
• May coordinate volunteers, interns, students, seasonal staff or clients; including training, scheduling, delegation, monitoring, and reviewing work.
• Other duties as assigned.

Ideal Qualifications

The ideal candidate will have a working understanding of museum registration methods and best practices in general art collections management. This includes experience with collections digital asset systems, condition reporting terminology, and basic conservation and museum collections care practices. Candidate must possess strong organizational skills and demonstrate attention to detail, self-motivation, and the ability to work in a flexible environment. Knowledge of Utah artists, art history, and experience working with collections is desired. Experience with Argus Museum Collections Management Software desired. Graduate studies in art, museum studies, and/or a humanities-based field preferred.

Work Location

This position may be eligible for a hybrid of both in-office/hybrid work schedule (2 days a week required in office and any mandatory in office meetings) and remote work days (work must be performed in Utah). Our office is located at 310 S 500 W Salt Lake City, UT 84101. A position's eligibility for remote work is established by agency management and is subject to change at their discretion at any time and for any reason.  Note: Under Administrative Rule R13-4 all work must be performed within the State of Utah. As such employees should either reside in Utah or be in the process of relocating to within 30 days of their start date.

The Agency

The Utah Division of Arts & Museums is a public agency that enhances Utah's quality of life by championing opportunities to experience culture by investing in arts and museums, offering professional development, facilitating connections, and providing direct services. As the state’s primary agency that focuses on supporting Utah’s arts, museums, and cultural community, our core values include respect, collaboration, support, accessibility, and creativity. We strive to ensure all voices are heard, provide fair opportunities across the state, be welcoming to all, and help our constituents be accessible to people with disabilities through our services and programs. The successful applicant will demonstrate this mission and values in their application.

Why You Should Join Our Team:

As part of the UA&M team you will have the opportunity to work with a passionate, diverse, and talented staff, supporting our work with the National Endowment for the Humanities, other government agencies, and nonprofit organizations, and supporting the dynamic work of museums across the state of Utah. We foster a vibrant and inclusive culture within our workforce. This position also includes a generous benefits package through the State of Utah, and is full-time, with an anticipated starting wage between $23 - $35 hourly. This position requires residency in Utah, and work at the SLC office.

As a benefited employee of the State of Utah, you will receive great health and retirement benefits. Click here to view a summary of the benefits we offer. We also provide generous paid time off so you can spend more time with your family and have a positive work-life balance.

• Health Insurance - Public Employee Health Program (PEHP):
  • 3 medical plan options. Choose a Traditional or High Deductible Health Plan. (There is an Opt-Out Cash Benefit option for those who have other medical insurance coverage)
  • 5 dental plan options (There is an Opt-Out Cash Benefit option for those who have other dental insurance coverage)
  • 4 vision plan options under EyeMed or OptiCare
• Retirement - Utah Retirement Systems (URS):
• Paid Time Off:
  • Annual leave and sick leave are accrued at 4 hours per pay period each (4 hours annual, 4 hours sick).
  • Annual leave increases with years of service. 
• There are also 12 paid holidays.

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• valid driver license required to drive a motor vehicle on a highway in this state per UCA53-3-202(1)(a).
• Ability to travel throughout the state.
• Ability to lift up to 50 pounds.
• Ability to climb & work from a 10’ ladder.
• Ability to operate hand and small power tools.

Salary : $23 - $35