Administrative Services Coordinator IV

Overview

The position of Administrative Services Coordinator is within the Division of Environmental Health. We are seeking a dynamic and organized individual with strong customer service interpersonal, and administrative skills to join our dedicated and passionate team of professionals, whose mission is to protect Vermonters’ health.

The candidate must be able to multitask efficiently and have strong computer and technical skills to perform a variety of administrative and operational tasks including, but not limited to, accounts payable and purchasing, records management, human resources support, travel processing, space and equipment management, and special projects.

This position also entails finding solutions to problems, helping to improve processes, and building and maintaining internal tools. The work has quickly shifting priorities and the ideal candidate will have a positive, empathetic, and professional attitude with the ability to juggle multiple demands each day.

Work is performed with considerable independence under the supervision and support of the Administrative Services Manager. A hybrid schedule is available with some weekly in-person days.

To be considered for multiple levels, apply to each Job Opening.

For additional information on the different levels please review the following links:
Administrative Services Coordinator I
Administrative Services Coordinator II
Administrative Services Coordinator III
Administrative Services Coordinator IV

TELEWORK:

The Department of Health supports a hybrid work environment. Upon hire, employees work with their supervisor to create a schedule that aligns with the business needs of the unit. We believe a hybrid work environment promotes autonomy and allows for increased flexibility and greater work/life balance.

MISSION, VISION, AND VALUES:

The Department of Health’s mission is to promote the physical, mental, and social well-being of people in Vermont by advancing equity, protecting against disease and injury, and preparing for health emergencies. Our vision is that all people and communities in Vermont have equitable opportunities to achieve their highest level of health and well-being. Our values are equity, collaboration, inclusion, harmony, and data. Please review the Health Department Vision, Mission, and Values at https://www.healthvermont.gov/about/our-vision-mission-values.

STRATEGIC GOALS:

The Department of Health’s strategic goals are:
1. Foster an inclusive workplace culture that promotes employee well-being and satisfaction.
2. Ensure the capacity to build, restore and sustain trusting relationships with communities and partners.
3. Increase data accessibility, equitable data collection, and meaningful analysis.
4. Increase capacity of the department to adapt and respond to the threat of climate change.

Please review the Health Department Strategic Plan at http://www.healthvermont.gov/about-us/reports/strategic-plan.

Who May Apply

This position, Administrative Services Coordinator IV (Job Requisition #52076), is open to all State employees and external applicants.

Please Note: This position is being recruited at multiple levels. If you would like to be considered for more than one level, you MUST apply to the specific Job Requisition.

Level I: Requisition #52117

Level II: Requisition #52118

Level III: Requisition #52116

Level IV: Requisition #52076

If you would like more information about this position, please contact halley.ross@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.

AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

Bachelor's degree in accounting, business or public administration, office administration or a related field AND one (1) year or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

Bachelor's degree AND four (4) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

Two years of full-time college work OR an associate's degree or higher AND six (6) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

High School diploma or equivalent AND eight (8) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

One (1) year or more of experience as an Administrative Services Coordinator III with the State of Vermont.

NOTE: Only administrative work experience is qualifying. Administrative services includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Special Requirements

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.