Court Budget Advisor

Description

Manages the technical preparation, accuracy review, submission, implementation and monitoring of the biennial and supplemental operating budgets for the Washington State Supreme Court, Court of Appeals, State Law Library and AOC.

While reporting to the Comptroller, this position performs professional level budget preparation work and interacts directly with AOC management, the Office of Financial Management staff and legislative staff in the technical budget preparation process. Work is performed independently with considerable decision-making responsibility within the budget area of expertise.

Our Mission: Advance the efficient and effective operation of the Washington Judicial System.

The Administrative Office of the Courts (AOC) is looking for top-performing employees who embody its core values integrity, inclusion, accountability, and teamwork. It is committed to both employee growth and work-life balance.

Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.

Job #: 2025-06

Status: Regular, Full-Time

Location: Olympia, Washington

Salary: Range 64: $74,724 - $98,040 per year (DOQ).

Opens: January 22, 2025

Closes: February 5, 2025. AOC reserves the right to close the recruitment at any time.

AOC requires employees to reside in Washington State. Any exceptions must be approved. If you are invited to interview and currently reside outside of Washington State, seek more information about residency requirements from the AOC hiring manager of this recruitment.

This position requires 3 days per week working onsite at AOC facilities

Duties

• Assists the Management Services Division Director in the overall development of the biennial and supplemental budgets for the judicial branch of Washington State government.
• Serves as the primary technical budget advisor to the AOC Management Services Division Director, Clerks of the Court of Appeals and state Law Librarian.
• Oversees technical development, coordination and submission of multiple biennial and supplemental budget documents based on information from the Supreme Court, Court of Appeals, State Law Library and AOC in accordance with state statute.
• Prepares the biennial and supplemental allotments.
• Monitors and analyzes revenue collection data in the Judicial Stabilization account, the Judicial Information Systems (JIS) account, the Traumatic Brain Injury account and the Auto Theft Prevention account; projects future revenue collections and projected funding needs; determines adequacy of resources and provides suggestions regarding programmatic reductions if necessary.
• Develops and monitors specific expenditure plans for the Supreme Court, Court of Appeals, Law Library and the AOC to include: analyzing complex expenditure and revenue data, determining their significance and, if necessary, recommending changes to existing expenditure levels.
• Prepares, reviews and monitors all financial status reports; reports significant variances or anomalies in expenditure or revenue collection patterns to court and AOC management.
• Analyzes, prepares reports and makes recommendations to the Supreme Court, Court of Appeals and court department management on complex financial and budget data.
• Analyzes, reviews and interprets reports; develops and presents budget and management reports; makes recommendations for enhancement of business processes.
• Reviews, analyzes and prepares responses for Judicial Impact Notes.
• Performs other duties as required.

Qualifications

• Five (5) or more years of progressively responsible State of Washington budgeting experience; OR
  
• Significant combination of college credit in accounting, budget preparation and/or management analysis combined with four years of progressively responsible budgeting and/or management analysis experience internal or external to the State of Washington.

• Skill to manage staff, time, and resources to accomplish goals and objectives; ability to accurately assess resources needed to carry out planned actions
• Knowledge of management principles & effective program/project management practices
• Logically integrates ideas and information to develop plans and strategies that clearly identify the goals and objectives, critical actions, priorities, timelines, scope, methodology, sequence of steps and expected outcomes
• Ability to accurately identify the steps that are most pertinent, critical, and time sensitive; discards actions which aren’t essential or may lead in the wrong direction
• Ability to acquire and integrate input from others regarding critical actions, timelines, sequencing, and priorities.
• Ability to effectively communicate both orally and in writing. Ability to communicate proficiently in written reports as well as delivering information through presentations
• Understands customer expectations and ensures work meets those expectations
• Interpersonal skills and abilities to establish and maintain professional working relationships with co-workers, management, and other constituents
• Ability to multi-task and effectively coordinate multiple projects simultaneously
• Ability to identify risks and outcomes associated with courses of action; ability to develop action plans and strategies for the purpose of ensuring the desired outcome
• Ability to accomplish work objectives in cooperation with agency, court, state and professional colleagues
• Ability to understand the global view
• Prioritization and effective time management; understands and determines priorities, in relationship to time sensitive circumstances
• Ability to exercise judgment and make timely, sound, strategic decisions and recommendations consistent with organizational objectives; ability to think critically in decision making and problem-solving situations

• Expert knowledge the Washington State budget process
• Knowledge of the Washington State automated budget and accounting systems.
• Knowledge of accepted governmental accounting principles, procedures
• Knowledge of internal budget and accounting controls

• Knowledge and understanding of accounting and budget system design.

• Skills and abilities to provide recommendations and counsel to management officials relative to financial & budget matters; provide sound advice.
• Ability to adapt to change

Supplemental Information

• The workweek may fluctuate depending on workload or agency needs.
• Overnight travel may be required based on business needs.
• This position may be overtime eligible.