Human Resource Assistant

Description

Be valued. Be challenged. Build a career.

At the State Auditor’s Office, we are working together to make a real difference in how government operates. We are always looking for new ideas to ensure our work provides value to the clients we serve, and we take pride in the services we perform for the governments and for the people of Washington.

We are committed to building and maintaining a workplace environment that is collaborative and supports all employees as we effectively carry out the agency’s mission. This includes ensuring inclusion and equity throughout the agency, while embracing the individual differences of our employees and clients. We believe that diverse perspectives and backgrounds are fundamental to doing our best work.

With 15 offices statewide, over 400 positions and important work to do, we always welcome talented people to join our team. Get to know us! We share more about who we are and what we do on social media, using the hashtag #WeAreSAO and on our website at: Current Openings and Internships - Office of the Washington State Auditor.

We are currently accepting applications for a temporary Human Resource Consultant Assistant 1. This position is anticipated to run through June 30, 2025.

This position resides in Olympia, Washington.

As a team, HR values goal driven employees who are detail and team-orientated, organized, and have the ability to manage multiple competing tasks. This position will spend most of their temporary assignment completing physical and digital file review, including reviewing and organizing existing and new files from a physical environment to an online one. Additionally, the employee may assist in organizing information, tools, and resources to support future project needs.

Duties

• Digital File Review: Review hard copy documents to ensure all copies were accurately and completely digitized into appropriate online storage
• Organization of Electronic File Structure: Organization of electronic records to ensure accurate and appropriate storage of all documents/records.
• Gather and organize information, tools, and resources to support future project needs: Work closely with assigned team members to assess future needs and provide clear documentation of resources, goals and objectives.
• Other duties as assigned: Complete additional standard operating procedures and projects as assigned.

Qualifications

Required Qualifications

• High school diploma or equivalent
• One (1) year of experience in administrative or records management roles, ideally within HR or equivalent experience.
• Demonstrated ability to effectively manage multiple tasks and priorities with strong organizational skills, and keen attention to detail.
• Strict confidentiality understanding of privacy and confidentiality laws related to employee records and sensitive information.
• Intermediate skill set in SharePoint online or comparable system.
• Intermediate skill set in Microsoft Suite products.

Preferred:

• Familiarity with record keeping systems, data entry, and document management practices, including electronic file management.
• Proficiency in HR software systems.
• Strong communication skills (verbal and written) to interact with team members and other departments as needed.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Ability to identify and resolve issues related to record organization and retention.
• High level of accuracy and attention to detail maintaining and updating records.

• An agency-wide commitment to diversity, equity, inclusion and respect in the workplace.

Key Competencies Outlined:

• Accuracy and attention to detail – Demonstrates a high level of precision in work products. Consistently ensures data, documents, and processes are correct, complete, and free from errors. Review work carefully, follow established guidelines, and verify information to maintain quality and integrity. Identifies and corrects mistakes promptly to support effective operations and efficiency. Diligently attends to details and pursues quality in accomplishing tasks.
• Computer technical skills – Demonstrates the ability to effectively use computer programs, software, and technology to perform job duties efficiently. Proficient in relevant Microsoft Office Suite (Word, Excel), SharePoint and Adobe Pro to input, analyze, and manage data accurately. Quickly adapts to new technologies, learns new software as needed, and applies digital tools to improve productivity and workflow.
• Electronic file organization – Demonstrates the ability to systematically create, manage, and maintain electronic files and digital records in an organized and efficient manner. Ensures documents are accurately labeled, stored, and easily retrievable using logical folder structure, naming conventions, and version control. Applies agency guidelines for file management, data security, and record retention.
• Effective communication – clearly and concisely conveys information, both verbally and in writing, to diverse audiences. Actively listens to understand others’ perspectives and responds appropriately. Tailors' communication style to the audience. Demonstrates professionalism, diplomacy, and respect in all interactions while fostering open and honest communication,
• Self-management – Manages own time, priorities, and resources to achieve goals and meet deadlines. Prioritize tasks by importance and deadline. Discerns what is crucial from what is just urgent. Adjust priorities as situations change. Focuses time and effort on key tasks. Groups related tasks to be more efficient. Easily transitions between tasks and picks up where left off when interrupted. Makes reasonable estimates of resource needs to achieve goals or complete projects. Use sound methods to plan and track work, appointments, and commitments. Evaluates progress on tasks and adjusts work style as needed. Completes high volumes of work, keeping a rapid pace without sacrificing accuracy.

Supplemental Information

To be considered, applicants must submit a complete application, including required supplemental questions.

Degrees awarded outside the United States must include a credential evaluation report.

If you are a US Veteran and would like to apply for Veteran's Preference, attach a copy of Form DD214 military record showing honorable discharge.

Questions may be directed to the applications unit at applicationsunit@sao.wa.gov.

Our Commitment to Diversity and Inclusion
We are committed to building a team with a variety of backgrounds, skills and ideas in order to carry out the agency’s mission today and in the future. This includes ensuring every member of our team feels valued and supported. We encourage you to join us.

The Office of the Washington State Auditor is an equal opportunity employer.

Persons with a disability, who need assistance in the application or testing process, or who need this announcement in an alternative format, may call (564) 999-0947 or via the telecommunications relay service by dialing 7-1-1.

Benefits

The Washington State Auditor’s Office (SAO) prides itself in offering flexible schedules and a hybrid work environment that helps our staff balance work and life. We also offer a comprehensive package of health and wellness benefits to employees, including:

• Full benefits package. Click here to learn more.
• Paid vacation, sick leave and holidays.
• Growth and development opportunities, including 80 hours of training each biennium.
• Educational and professional certification reimbursements.

Learn more about SAO:

With 15 offices statewide, over 400 positions and important work to do, we always welcome talented people to join our team. Get to know us! We share more about who we are and what we do on social media, using the hashtag #WeAreSAO and on our website at: Current Openings and Internships - Office of the Washington State Auditor.