What are the responsibilities and job description for the HR Onboarding Coordinator position at State of Washington Dept. of Agriculture?
Description
AGRICULTURE - A Cornerstone of Washington's Economy
The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad.
The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.
The Opportunity:
The Human Resource (HR) Department is responsible for ensuring the Washington State Department of Agriculture (WSDA) is compliant with all state and federal labor laws and regulations. collective bargaining agreements. policies, and best practices. The staff within the HR department provides direction and consultation to managers, supervisors, and staff regarding all facets of human resource administration. This position reports to the Human Resources Data and Systems Supervisor.
This position supports the mission of WSDA by creating a welcoming and helpful onboarding experience for new agency employees. Every year, WSDA hires dozens of permanent employees and hundreds of seasonal employees. Our goal is to have someone in this position who loves assisting people starting a new job and getting them the information they need to be successful.
Important Notes
This position is located out of the Natural Resources Building in Olympia, WA and is not represented
The base pay offered will take into account internal equity and may vary depending on the preferred candidate's job-related knowledge, skills, and experience. The typical starting salary for this position is: $49,116 - $64,440 annually.Duties
Some of what you'll do:
- When advised of a new agency hire, prepare appointment letter and welcome packet.
- Send welcome packet to new (non-seasonal) employee, preferably in advance of their start date.
- Coordinate with internal stakeholders to ensure a smooth onboarding experience for new employees.
- Facilitate accurate Form I-9 verification of new hires.
- Coordinate with TAT team to facilitate new hires attending the next New Employee Orientation event.
- Review personnel/payroll advisements for accuracy and input (keys actions) into HRMS accurately and in a timely manner to meet payroll period cut-offs.
- Process both employee and position/organizational management updates into HRMS. To include position establishments, reallocations, abolishment's, and reporting changes.
- Ensure advisements accurately align with HRMS data definitions rules, Washington Administrative Codes (WACs) and collective bargaining agreements (CBAs).
- Run and distribute standard reports in HRMS.
- Create Desk Manuals and Standard Operating Procedures (SOP).
- Request employee files for new hires and transferring employees.
- Create and send employee file transmittals for separating employees.
- Assist with maintaining WSDA HR SharePoint site.
- Participate in development of tools for the WSDA SharePoint site.
Qualifications
Who should apply?
Professionals with:
High school diploma or equivalent.
AND
At least one (1) year of office experience in a related setting performing a wide range of human resource administrative duties. Duties may very but must include entering data or using data from a Human Resource Information System (HRIS).
In addition to the above qualifications, the following desired knowledge, skills, and abilities would make your application more competitive:
- Additional education and/or certificates in administration, business, human resources, or related fields.
- Ability to use and extract reports from various HR databases and applicant tracking systems.
Supplemental Information
Employee Benefits
- A healthy work/life balance, which may include flexible work schedules, and teleworking.
- WSDA provides an excellent benefits package beyond traditional benefits. State employment offers Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave; click here for more information.
- 12 paid Holidays & Vacation and Leave Accruals.
- All Personal Protective Equipment (PPE) required will be provided by the agency.
- Commute Trip Reduction Program.
For more information about the Washington State Department of Agriculture, visit us atwww.agr.wa.gov.
How to apply:
You must complete your careers.wa.gov profile and answer the supplemental questions. In addition to completing the online application, and supplemental questions applicants must attach the following documents to their profile to be considered for this position:
Current resume detailing experience and education- A cover letter describing how you meet the specific qualifications for this position.
- Three professional references
By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. Applications with comments "see attachments" will be considered incomplete.
If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.
The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications received via e-mail will not be accepted in lieu of applying through the state's on-line recruitment system.
Equity at WSDA
The Department of Agriculture recognizes, appreciates, supports, embraces, and respects all cultural identities and backgrounds while we collaborate in authentic ways. We hire amazing people that share in the commitment to our Pro-Equity Anti-Racist (PEAR) strategic plan, our Healthy Environment for All (HEAL) Act implementation plan, and our unique needs and desires for belonging, respect, and inclusion. We value the growth and development of our team members by providing equitable access to resources and opportunities for continuous learning, improvement, and advancement.
We strive to hire, cultivate, and retain a productive and dedicated workforce that reflects the communities we serve while we are committed to a workplace that celebrates our differences and supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.
Contact Us
Should you have any questions regarding this position or the online application, contact the Human Resource Office at Recruitment@agr.wa.gov. Prior to a new appointment into the Department of Agriculture, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.
Veteran's Preference: Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.
Persons with a disability, who need assistance with their application or need this announcement in an alternative format, may call 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.
Salary : $49,116 - $64,440
