Administrative Assistant 3 (AA3) - Chehalis

Description

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally and academically, nurtured by family and community."

Job Title: Administrative Assistant 3 (AA3)
Location: Chehalis, WA - Fulltime position
Closes: Monday, March 10. 2025
Salary: $3,477.00 - $4,632.00 Monthly. The salary does not include an additional on-site 24/7 facility 5% premium.

The Department of Children, Youth and Families (DCYF) is looking for an Administrative Assistant 3 (AA3) to provide direct administrative support to the Registered Nurse 3 and Health Center Staff in support of the mission and the goals of Green Hill School (GHS). Effective communication skills and pro-social skills are essential to gather task requirements and provide excellent customer service.

Click here to learn more about DCYF.

The Opportunity:
Are you an organized individual who can prioritize and meet deadlines? We need your administrative experience at Green Hill School to perform duties related to expenditure control, public relations, records management and provide interpretation or explanation of supervisor's policies. Tasks performed by this position require the ability to prioritize, self-manage, organize, pay attention to detail, and work independently in a diverse and fast paced environment. Effective communication skills and pro-social skills are essential to gather task requirements and provide excellent customer service.

Some of what you will do:

• Develop and maintain confidential administrative, Personnel and Resident files.
• Maintain records of incoming correspondence and ensure timely and accurate responses, draft memos, letters.
• Schedule on and off campus medical appointments, communicating, and documenting specialty appointments/surgeries for residents and provide email notification to Living Unit and security staff,
• Generate and maintain medical files including appointment data, medical chart progress notes and calendars.
• Assist with pre-placement and transition activities.
• Confirm medical billing with resident appointments.
• Respond to and fulfill records requests.
• Ensure Daily Medical Movement sheet is updated.
• Maintaining equipment/ordering of supplies and coordinate services with various vendors.

Required qualifications:
Three years of experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
OR
One year of experience as an Administrative Assistant 2, OR two years of experience as an Administrative Assistant 1.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Knowledge of office procedures and practices; business management practices, research methods and data collections; communication and correspondence practices; principles and practices of supervision.
• Ability to work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others; communicate effectively, both in writing and speech.
• Ability to key and/or type accurately at a net speed of 50 words per minute or faster.

How do I apply?

Complete your applicant profile and attach a current resume detailing experience and education.

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

Applicants selected for an interview are required to pass a national fingerprint background check and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) inquiring about any sexual misconduct. Information from the background check will not necessarily preclude employment but is considered in determining the applicant's suitability and competence to perform in the job.

This position is included in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/

This recruitment may be used to fill multiple vacancies.

Benefits eligibility for this position may be different than what’s listed in the benefits tab of this recruitment announcement, for more information on employee benefits eligibility visit- Public Employee Benefits Board (PEBB).

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact David Ozment (Talent Acquisition Specialist) at david.ozment@dcyf.wa.gov. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855)524-5627 or email support@neogov.com.

Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.

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