Shared Services Coordinator (MA4) - Olympia

Job Title: Shared Services Coordinator | Management Analyst 4
Location: Olympia, WA - Flexible/Hybrid. While this project position ends September 20, 2025, DCYF aims to seek and secure PDG renewal grant funding in 2025-26 and 2026-27.
Closes: Thursday, April 24th, 2025
Duration: This project position is now funded through 09/30/2025 but DCYF aims to seek and secure PDG renewal grant funding in 2025-26 and 2026-27.
Salary: $5,643 - $7,589 Monthly

We are looking for a Shared Services Coordinator to join our Early Learning Programs team as the subject matter expert regarding the implementation of Shared Services for early learning providers as part of the Preschool Development Grant (PDG). You will oversee contract deliverable for business services and comprehensive services related to the Shared Services portion of the PDG. This position serves as a liaison and provides technical assistance to implementation partners in the project to support overall implementation. The incumbent of this position will communicate with stakeholders regarding progress and seek feedback to inform of next steps.

Click here to learn more about DCYF.

The Opportunity:
As the Shared Services Coordinator (MA4) you will support the Early Learning Division to identify strategies for sustaining Shared Services beyond the Preschool Development Grant implementation period by leveraging a combination of local, regional, state and federal funding including ECEAP and other state funding streams.
Join a collaborative team environment in the Workforce Growth Quality Recognition Unit. You will have the opportunity to partner with child care providers, community-based organizations and DCYF work groups in designing and leading implementation of workforce supports through shared services.

Some of what you will do:

• Serve as a subject matter expert for Shared Services.
• Provide project management for work related to Shared Services.
• Organize a steering committee and carry out all duties for the committee including recruitment participants, scheduling, coordinating, planning, preparing, and facilitating meetings.
• Lead the development, implementation, and practice assessment of a strategic plan including goals, objectives, and timelines.
• Draft policies and guidelines to support the implementation of Shared Services.
• Facilitate a process to help partners identify barriers and develop solutions, related to project progress and make recommendations for a path forward.

Required Qualifications:

• Equivalent of education and experience implementing community engagement initiatives, report writing and contract management totaling a minimum of eight (8) years.

OR

• A Bachelor's degree in business administration, public administration, program management and leadership, social services, human services, psychology, sociology, public health, or a related field AND four (4) years of experience. implementing community engagement initiatives, report writing, and public speaking.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Four years of experience in a professional setting where strong interpersonal skills and effective communication are necessary.
• Previously demonstrated knowledge and experience working with professional development, including state professional development systems, trainer and training approval, state registries, or related.
• Previously demonstrated experience developing policies, programs and resources that promote racial equity and social justice.
• Previously demonstrated in-depth knowledge of the early learning field including state system development, federal requirements for early learning professionals, and involvement and responsibilities in supporting early learning professionals.
• Previously demonstrated knowledge of professional learning approaches, including teaching strategies, observation, documentation, feedback and training adult educators.
• Previously demonstrated experience with policies and procedures, handbooks and general communication documents to support program improvements.
• Previously demonstrated ability to organize, prioritize and complete multiple projects, with accuracy.

How do I apply?
In addition to completing the online application, attach the following documents:

• Cover Letter
• Resume (current/updated)

Supplemental Information:
The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information:https://wfse.org/.

This recruitment may be used to fill multiple vacancies.

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact Veronica Jones (Talent Acquisition Specialist) atveronica.jones@dcyf.wa.gov. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or emailsupport@neogov.com.

Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at (360) 664-1960.

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