Correctional Records Technician Lead - WCC Records

Description

CORRECTIONAL RECORDS TECHNICIAN LEAD

EMPLOYEE AND BUSINESS SUPPORT SERVICES

WASHINGTON CORRECTIONS CENTER (WCC) - RECORDS

PERMANENT / FULL-TIME

• 
  This position is eligible to telework up to one day per workweek.

The Department of Corrections is seeking a highly motivated and qualified individual to fill a permanent Correctional Records Technician Lead at the Washington Corrections Center in Shelton, Washington.

Washington Corrections Center is located 35 miles west of Olympia, the state capital. WCC is the Reception and Diagnostic Center, a close-custody facility with the primary responsibility to process, test, and classify all adult male felons sentenced to prison in Washington State. The facility has seven living units and houses 1,700 incarcerated individuals. There are about 500 incarcerated individuals screened and assessed each month. WCC is also the major hub for transfer of incarcerated individuals to and from facilities throughout the state.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

Application Process

To begin the online application process:

• Click the green 'Apply' button on the job posting and sign in or create an account.
• Complete your application.
• Please be sure to attach the following to your application:
  • A cover letter outlining how you meet the qualifications for this position,
  • A detailed chronological resume; and
  • At least (3) three professional references - A professional reference is identified as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
• Click "Accept & Submit" to submit your application.

Incomplete application packages may disqualify an applicant from the application process.

Duties

Under the direction of the Correctional Records Supervisor (CRS), the Correctional Records Technician Lead (CRT Lead) as a custodian of legal records performs senior correctional records tasks for the Department. CRT Leads are authorized to complete initial sentence entry audits, release audits, perform technical records tasks and ensure incarcerated individuals sentence structure information is in compliance with appropriate laws and agency policies. The CRT Lead is responsible to ensure incarcerated individuals’ sentence and criminal history are correct and complete and calculates accurate lengths of incarceration and community supervision. The CRT Lead provides information and support to the Administration, Records Manager, CRS, facility staff and external stakeholders in a collaborative effort to improve public safety.

Work assignments include:

• Supervise OA3 and lead CRTs in work-related activities for career development and growth.
• Train CRTs on all aspects of maintaining incarcerated individuals records to included but not limited to sentence structure and time accounting, tolling, earned release dates, public disclosure, and releases.
• Utilize Microsoft Teams to meet and train virtually in the absence of in-person availability.
• Assess training needs of staff and work with Correctional Records Supervisor (CRS) to arrange for or provide instruction.
• Train OA3 in all aspects of their position description.
• Assess training needs of OA3 and arrange for or provide instruction.
• Assist CRS in recognizing staffing coverage issues and help problem solve solutions.
• Assist CRS in recognition for employees in a job well done.
• Plan, delegate and review the work of CRTs.
• Set performance expectations, evaluate employee performance, and prepare performance evaluations for OA3.
• Meet regularly with staff member(s) you supervise to provide feedback.
• Resolve staff issues, recognize employees, and counsel employees in work-related activities and career development.
• Recruit, interview, select and recommend a candidate for hire.
• Complete final central file audits by reviewing incarcerated individual’s database information against source documents and resolving any problems that relate to sentence computations.
• Verify the court’s accuracy in sentencing individuals per applicable Revised Codes of Washington (RCWs), legislative changes or correspond with appropriate court or other legal staff to resolve sentence discrepancies or other issues related to the structure of the incarcerated individual sentence.
• Apply Supreme, Appellant, and Superior court decisions, RCWs, and Indeterminate Sentencing Review Board redeterminations to properly compute/re-compute release date for incarcerated individuals.
• Establish and validate agency jurisdiction of incarcerated individuals.
• Utilize update and maintain databases and programs containing information relative to incarcerated individual conviction, sentence, and violation history.
• Enter information into the Department’s electronic incarcerated individual database.
• Use advanced knowledge of sentencing options and types to determine supervision types and sentencing options. Enters complex sentence structures in accordance with judgment and sentence and/or other court documents.
• Verifies jail credits as ordered by the court or as certified by the county jail. Calculates good time jail credits as applicable per RCW.
• Complete initial sentence structure audits by reviewing incarcerated individual’s database information against source documents and resolving any problems that relate to sentence computations.
• Review and verify all pertinent documents relative to incarcerated individuals prison commitment.
• Verify the court’s accuracy in sentencing individuals per applicable RCWs, legislative changes or correspond with appropriate court or other legal staff to resolve sentence discrepancies or other issues related to the structure of the incarcerated individual sentence.
• Apply Supreme, Appellant, and Superior court decisions, RCWs, and Indeterminate Sentencing Review Board redeterminations to properly compute/re-compute release date for incarcerated individuals.
• Use advanced knowledge of sentencing options and types to determine supervision types and sentencing options. Enters complex sentence structures in accordance with judgment and sentence and/or other court documents.
• Verifies jail credits as ordered by the court or as certified by the county jail. Calculates good time jail credits as applicable per RCW.
• Provide effective communication and thorough and timely processing of requests.
• Other duties as required.

Qualifications

Required:

• High school diploma or equivalent
• Four (4) years of experience maintaining or processing incarcerated individual records in a governmental law enforcement office, court setting or an adult correctional agency. *NOTE: Incarcerated individual records are defined as records containing certified copies of the original documents relating to the incarcerated individual's crime and sentence. Incarcerated individual records are not property files, grievance files, administrative files, treatment files, slough files, parole files, counselor files, or custody files. Incarcerated individual records are not property files, grievance files, administrative files, treatment files, slough files, parole files, counselor files, or custody files.
  • College-level course work in criminal justice, business administration, accounting, social science, or a related field will substitute, year for year, for up to two years of experience
• One (1) or more years of demonstrated entry or audit of sentence structure and time accounting for Washington State sentences for a prison confinement term.
• Must respect and maintain confidentiality.
• Demonstrate ability to effectively communicate with co-workers, the public, and/or criminal justice agencies.
• Demonstrate ability to analyze and solve problems under highly stressful or adverse situations.
• Demonstrate ability to learn and utilize computer-based applications in the performance of job duties.

All staff entering into employment with the Department of Corrections must possess the following values at the time of hire:

• Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
• Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
• People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
• Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

Desired:

Special Requirements:

Supplemental Information

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 12 days of paid sick leave a year
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

• A background check including criminal record history will be conducted prior to a new hire.
  • Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
• This position may be represented by a Union shop.