Correctional Records Technician | West Tacoma

Description

• A cover letter regarding your interest for this position with our agency
• A detailed resume
• Three professional references

Duties

• Maintaining Centralization of Reentry Facility intakes and releases which could look like:
  • Conducting reviews and verifying incarcerated & supervised individuals’ sentence structure, confinement credits and criminal history information
  • Completing initial, second or release audits
  • Resolving any problems related to sentence structure and time accounting
  • Prioritizing incoming incarcerated individuals by ERD and PRD
  • Completing appropriate incarcerated individuals’ records paperwork affecting custody and release, as required and within established timeframes
  • Updating Prison Movements by verifying, entering or updating transfer and admission codes to Reentry facility along with assignment of appropriate CCO
  • Completing Law Enforcement Notification and Victim Witness notification for transfers and release of incarcerated individuals from the Reentry Facility
• Maintaining electronic and physical files which could include:
  • Utilizing, updating and maintaining databases and programs containing information relative to individuals’ conviction, sentence, violation, and release history
  • Entering information, sentences, and modifications into the Department's electronic offender database
  • Corresponding with appropriate court or other legal staff to resolve sentence discrepancies or other issues related to the structure of the individual’s sentence
  • Scanning Court and DOC Documents into OnBase Imaging System
• Provide effective communication and thorough and timely processing of requests
• Participate in Onboard training and continued learning
• Other Duties as Required

Qualifications

• High School diploma or equivalent
• Must respect and maintain confidentiality
• Ability to use independent judgment to accomplish tasks and solve problems.
• Demonstrate ability to effectively communicate with co-workers, the public and criminal justice agencies
• Demonstrate ability to write (including grammar and spelling accuracy) and speak clearly and effectively
• Demonstrate ability to analyze and solve problems under highly stressful or adverse situations
• Demonstrate ability to learn and utilize computer-based applications in the performance of job duties
• Demonstrate mathematical skills to compute complex sentence structure calculations
• Ability to work with speed and efficiency shifting attention between tasks
• Technology - Learns and utilizes computer-based applications in the performance of job duties
• Stress Tolerance - Remains calm and rational while handling difficult situations including, but not limited to, volatile, threatening, or other crisis/emergency situations
• Professional Standards - Knows and applies relevant law, policy, procedure, and practice. Adheres to productivity standards and timelines established by law and policy. Identifies own training needs and proactively seeks training opportunities
• Adaptability - Incorporates new information into an existing framework of understanding. Accepts change and supports the Agency through changes in law, policy and procedure.

• 1 year experience maintaining, processing, entering, and/or calculating sentence structure for incarcerated or supervised individual’s records
• Demonstrate knowledge of Washington sentencing laws, DOC supervision types and applicable laws
• Knowledge of DOC Policy to ensure DOC jurisdiction
• Knowledge of criminal history and or judgment and sentence document processing
• Knowledge of the criminal justice system and it's related documents
• Knowledge of Outlook and database entry

• 
  NOTE: Incarcerated or supervised individuals records are defined as records containing certified copies of the original documents relating to the individuals’ crime and sentence. An individuals records are not property files, grievance files, administrative files, treatment files, medical files, slough files, parole files, counselor files, or custody files.

Supplemental Information

• This recruitment may be utilized to fill more than one position.
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  **Please note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!